Anthoni Steven

Experience

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  PT Japan Medical Supply (JMS) I

  Sept 1997 - Feb 2004

  HR/GA Assistant Officer

  • Assisting officers in processing expatriate documentation, employee’s recruitment, employee’s database system.• Assisting officers to make employees manpower report, Jamsostek insurance report, company telephone usage report.• Responsible for supervising and providing all apartment needs, transport accommodation, hotel reservation and Singapore or Batam ferry ticket for foreign staffs and visitors. • Responsible for checking and supervising the company's recycled waste, CCTV system, cleaners, drivers and security. Show less

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  PT Sanden Electronics Indonesia

  Aug 2004 - Dec 2005

  HR/GA Senior Administrator

  • Responsible to controlling and recording human resource and general administration documents and procedures.• Manage documents for foreign staff and company to the Manpower Office and other parties for licensing.• Responsible for collecting employee data for Jamsostek Insurance registration,Tunas Karya report and the Manpower office report.• Responsible for controlling, arranging and recording all employee medical services, meals, transport and dormitories.• Responsible for controlling, recording, and reporting employee daily attendance at the end of each month for employee salary calculations. Show less

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  PT. McDermott Indonesia

  Dec 2005 - Nov 2011

  Division: Marine DivingUnderwater support services such as laying pipe and cable, cutting and welding, installing spool pieces, risers, platforms and other structure, ROV support operations for Asia Pacific and Middle East• Responsible for compiling, managing, recording, updating and controlling the work system of maintenance and certification of diving equipment.• Responsible for creating standard work layout and hierarchy for new and additional equipment into NS5 database system.• Creating and distributing weekly, monthly and annual maintenance and certification work orders to Barges and Vessels.• Responsible for closing and updating completed work orders received from Diving technicians, Supervisors and Supervisors into NS5 system, Microsoft Groove system and hardcopy files.• Ensuring all equipment certificate documents from internal and external are up to date for each Diving system.• Providing, updating and controlling all incoming and outgoing Diving manuals and other documents in hardcopy and softcopy for Barges and Vessels.• Communicating with procurement, warehouse, technicians and other supporting departments for all incoming and outgoing documents related to Diving equipment systems.• Responsible for managing, controlling, recording and sending Diving crew team work hours and cost center utilization.• Responsible for making monthly work hour reports to the Head Manager Divers.• Record and update dive crew training roster, HIT cards, hazard cards and fuel forms.• Liaise with Travel department for incoming and outgoing office mail and business tickets.• Liaise with HR department training division for Diver team training.• Liaise with QA/QC department for ISO certificate renewal and company roles. Show less Project: North Belut Platform, ConocoPhillips • Responsible for compiling, recording, updating, distributing and storing all project documents and drawings for the electrical & instrument team.• Responsible for updating the status of client drawings and documents and project team from the Lotus Note database system related to the electrical & instrument division.• Responsible for distributing Technical Instructions, Site Inquiries, and documents related to electrical & instrument to the team.• Responsible for recording hazardous areas on electrical & instrument drawings into an excel checklist.• Assisting inspectors to fill out and check the Inspection Test Report (ITR) form before being submitted to the client. Show less Project: LNG Phase V Woodside Energy & Foster Wheeler, Australia• Responsible for compiling, recording, updating, distributing and storing all project documents and drawings for the electrical & instrument team.• Responsible for updating the status of client drawings and documents and project team from the Lotus Note database system related to the electrical & instrument division.• Responsible for distributing Technical Instructions, Site Inquiries, and documents related to electrical & instrument to the team.• Responsible for recording hazardous areas on electrical & instrument drawings into an excel checklist.• Assisting inspectors to fill out and check the Inspection Test Report (ITR) form before being submitted to the client. Show less

  • Marine Admin Assistant Senior

    Sept 2007 - Nov 2011

  • Technical Admin

    Jun 2007 - Sept 2007

  • Technical Clerk

    Aug 2006 - Jun 2007

  • Document Controller

    Dec 2005 - Aug 2006
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  BMSJV (BAM International/McConnell Dowell/SYS Joint Venture)

  Dec 2011 - Apr 2014

  Senior Document Controller

  Project: The Jetty 1.800 Kilometers, Seri Manjung, Perak, Malaysia JV project the World’s Largest Iron Ore Exporter for VALE SA Brazilian Company• Responsible for preparing, managing, developing, and controlling the document numbering system based on the document management and coding system that must be followed by the team.• Responsible for preparing, managing, developing and storing the electronics document filling system into the PDMS system and the hardcopy filling system.• Responsible for registering and storing the contract agreements with client and subcontractors electronically and hardcopy.• Responsible for registering emails, letters and other correspondence that come through PDMS system and hardcopy to the Project Manager od Deputy Project Manager to be distributed as action or information for the project team.• Registering, uploading, storing and distributing QA/QC documents such as Non-Conformity Report (NCR), Work Instruction Request, Material Inspection Request etc.• Responsible for distributing reviewed and approved project documents and drawings to the project team electronically and hardcopy.• Making weekly report of incoming and outgoing project documents and drawings to and from the client.• Providing training and guidance to the project team on how to use the PDMS project document system.Achievement: Successfully completed and submitted all project documents in electronic and hardcopy file form to the client without any complaints. Show less

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  Oiltanking

  Feb 2015 - Oct 2017

  Customer Service Executive

  3 months on the job training at Oiltanking Singapore (Advario) Jurong Island, SingaporeFIN Number: G3122736X• Coordinate and communicate with customers and operational team during duty to arrange goods in and out of the terminal and resolve any complaints or questions from customers with the operational team.• Responsible for managing, controlling, developing, and controlling ship scheduling plans and berthing plans with daily terminal activities for all customers and operational team.• Create work orders to run operations into the stock accounting system (OSCAR).• Monitor activity progress and completion time to ensure and efficient planning for the next operation.• Attend discussions to make decisions after the operation is completed and complete with the operation team and surveyors (including after office hours) for reporting to customers.• Invoicing -. Assist with weekly and monthly invoice generation from system OSCAR -. Assist with generating and checking the accuracy of invoicing report before submitting to customers• Reporting -. Assist with generating required monthly KPI report -. Assist with Customer weekly and monthly report -. Make a report for pilot and tugboat timing after vessel operations completed to ship agent Show less

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  Royal BAM Group

  Oct 2017 - Jul 2020

  Head Office JakartaPlant YardProject: IKEA 2 Store Jakarta Garden City, Cakung East Jakarta• Supervise and assist three document control staff in registering project documents and drawings into the ThinkProject system and SharePoint.• Provide training to subcontractors on how to use the ThinkProject system to process documents and drawings based on procedures.• Oversee and control all project documents in the correct location for templates, document numbers, revisions, and other information based on project document codes.• Process all documents and drawings requiring internal review by the internal team and external review by the client from the beginning of the process, through completion, closure, and delivery to the end user (BAM team, Subcontractor team).• Copy and send all documents and drawings to the client via the Aconex system.• Distribute returned documents from the client after review and approval to the BAM team and Subcontractor team via the Think Project system.• Register and upload all project contract agreements with clients and subcontractors into the Think Project system and SharePoint.• Upload and register Incoming and Outgoing Letters, Transmittals, Memos, Field Instructions, Meeting Minutes, Technical Instructions, and other documents into the Think Project system. Project and SharePoint.• Upload and register all incoming equipment test certificates into the Think Project and SharePoint systems.• Upload, register, and distribute QA/QC documents such as Non-Conformance Reports (NCRs), Work Instruction Requests (WIRs), Material Inspection Requests (MIRs), and Inspection Release Notes (IRNs).Achievement: Successfully obtained a new certificate for ISO 19650 in the application and implementation of the Building Information Modeling (BIM) system which designated this project as an audit location for the implementation of the documentation process and distribution of BIM system documents. Show less Project: Tanjung Jati B Expansion (JAWA-4) Coal Fire Steam Power Plant 2 x 1,000 MW Coal Unloading Jetty Construction, Jepara, Central Java • Responsible for preparing, managing, and controlling the document numbering system based on the document management and coding system.• Responsible for recording and controlling the electronic storage of project documents and drawings in the ThinkProject and SharePoint systems.• Responsible for recording, managing, and controlling cooperation contract documents, incoming and outgoing letters, transmittals, memos, field instructions, meeting minutes, technical instructions, and other documents to/from the client and subcontractors in the ThinkProject and SharePoint systems.• Responsible for processing all documents that require internal review by the internal BAM team and external review by the client, from the beginning of the completion process, to closing, and delivery to the end user (BAM and Subcontractor teams).• Distributing documents and drawings reviewed and approved by the client and the BAM Engineering Manager to the field team.• Uploading, registering, storing, and distributing all equipment test certificates entered into the ThinkProject and SharePoint systems to the project team.• Uploading, registering, storing, and distributing documents. QA/QC such as Non-Conformance Reports (NCR), Work Inspection Requests, Material Inspections• Providing assistance to project administrators with project administration matters.Achievement: 1. successfully obtained an extension of the company's ISO 9001 certificate which appointed this project as an audit site to see the implementation of the project document process in accordance with the ISO 9001 standard.2. Successfully completed and submitted all project documents in electronic and hardcopy file to the client ahead of the contract schedule without any complaints. Show less

  • Senior Document Controller

    Oct 2017 - Jul 2020

  • Senior Document Controller

    Oct 2017 - Jun 2019
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  PT. Mitravisi Indah

  Sept 2020 - Jul 2021

  Senior Document Controller

  Project: Grand Classic Hotel – Cikarang, Bekasi• Responsible for processing documents, drawings, field instructions, Memos, Meeting Minutes, etc. via Outlook email and hard copy to the project team and subcontractors.• Manage and control the storage of project documents and drawings both electronically and hard copy.• Support the Quantity Surveyor team for documentation of work progress claims.

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  McConnell Dowell

  Jul 2021 - Oct 2023

  Work from Home to Supporting Singapore Project: J108 Jurong Regional Line • Assist the Administrator team in checking Lot IDs, drawing attachment revision codes, inspection & test plan revision codes, and work method statement revision codes from QA/QC or Engineers before submitting them to the Consultant.• Assign new Request for Inspection (RFI) reference numbers to the engineer's request after verifying all attachments are correct and send them to the Aconex email system.• Update the RFI register list with approved status and send it via the Aconex email system to the engineering team for the consultant.• Update the RFI register list and generate weekly reports to the Senior QA/QC Engineer.• Populate delivery order documents into the SharePoint system based on the delivery number, year, and vendor or contractor name.• Create new SharePoint folders for all drawings and documents in PDF and CAD formats to be shared with the project team from the Aconex system.• Monitor and update the SharePoint folder daily with the latest drawing and document revision codes generated from the Aconex system and Excel lists. Show less Project: Waste Water Treatment Plant (WWTP) Joint Venture with PT. PP (Persero) Tbk, grant-funded project from the Australian government – Palembang, South Sumatra • Responsible for creating new Aconex accounts for staff who require access.• Provide brief training for the Aconex system to ensure they understand how to process and read documents or drawings registered in the system.• Monitor and control all project documents and drawings in the correct location, especially document templates, document numbers, revisions, and other information, in accordance with the project document plan and coding system procedures.• Monitor and control all project documents and drawings required for internal and external client review by document control staff from the beginning of the completion process, to close out, and delivery to the end user.• Update the Non-Conformance Monitoring List, both open and closed, for weekly reports.• Update the review status of all documents and drawings daily for a bi-weekly report for the project team and subcontractors.• Handle project admin work in providing office and field needs required by the project team.Achievement: successfully obtained an extension of the company's ISO 9001 certificate which appointed this project as an audit site to see the implementation of the project document process in accordance with the ISO 9001 standard. Show less

  • Senior Document Controller

    Mar 2023 - Oct 2023

  • Senior Document Controller

    Jul 2021 - Mar 2023
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  APRIL

  Nov 2023 - Jan 2025

  Coordinator Document Control

  • Identify areas for improvement in document management procedures, recommend and implement changes to increase efficiency.• Coordinate the document control team's workflow across project departments, ensuring documents are managed and released on schedule.• Manage and monitor all project work performed by the document control team in accordance with applicable regulations and Key Performance Indicators (KPIs).• Responsible for the creation of the Aconex system and the X-change portal system for new projects, as well as monitoring and controlling the use of system documents, particularly for vendors and contractors.• Responsible for updating, implementing, and controlling the One Drive online system, i.e. i.Knowledge Management (iKM) Share Point, for all projects.• Communicate with the i.Knowledge Management (iKM) system team in the Singapore and Malaysia offices for information and updates related to the iKM system.• Coordinate and communicate with the operations and the maintenance teams regarding the provision and distribution of project documents.• Coordinate and communicate with the Human Resources Department for any training or courses required by staff document control.Achievement: Successfully and effectively implemented the iKM (i Knowledge Management) management program, a cloud SharePoint system that was previously inoperable. Show less