Cynthia Todd

Experience

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  Association Management, Inc.

  Jan 2005 - Jan 2006

  Property Management Assistant

  Prepare and delivering all Notices and process evictions on delinquent residents Responsible for validation of all input including applications, leases, move-outs, deposits and closing reportsHandle owner’s requests and work with owners to resolve concerns in the communityDraft and mail Deed Violation Notices and Past Due NoticesResponsible for obtaining bids from new vendorsAttend Board Meetings and Homeowner’s Annual Meetings. Inspected Properties a minimum of once weekly and make recommendations to Property Manager. Show less

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  Sears and Bennett, L.L.P

  Jan 2006 - Jan 2010

  Real Estate Legal Assistant

  Oversaw all aspects of the office, including opening and closing files, maintaining client databases, and attorney billingSchedule Appointments, Court Appearances, And Depositions.Assist In Preparation Of Trials and Conduct Legal Research.Gather Information In Preparation For Lawsuits.Draft Deed Violation Letters and Collections Letters. Prepare Files For Foreclosure And Draft Foreclosure Notices.Executed Foreclosure Actions From Initial Title Search Through non-Judicial and Judicial Judgments.Drafted and Prepare Settlement Statements, Deeds, Liens, Property Conveyances, Petitions and Other Legal Documents. Show less

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  BAE Systems

  Jan 2010 - Dec 2010

  Legal Assistant, Global Tactical Systems

  Maintain and coordinate calendars, conference rooms and visitors worldwide, including armed forces workers. Utilize Serengeti software for Legal e-billing and matter management software.Assist planning and organizing logistical details for in-house and off-site meetings. Develop PowerPoint presentations, type letters, memos, charts, reports, proposals, contracts, agreements, or other types of correspondence and maintain records of all documents. Maintain up-to-date and accurate section/unit database records including organizational charts. Maintain personnel records; ensure HR and legal compliance and manage EEOC claims. Show less

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  Schlumberger

  Dec 2010 - May 2020

  Draft documents in response to Office Actions to be filed with the USPTOConduct annual award ceremony for patent/trademarks filing and grants Conduct patent/trademark searchesDocket and/or maintain docket system for due for payment dates for responses, renewals, etc. Prepare patent and/or trademark power point reportsMaintain files of new products and invention developmentArrange signature by engineers/inventors of formal documents related to their patent applicationLog and maintain expense to outside counsel Process outside counsel invoices and fees, by coding and submitting for payment Show less Prepared and electronically filed U.S. patent applications with the United States Patent and Trademark Office. Researched, prepared and filed Information Disclosure Statements. Scan and transferred to Docketing team all incoming patent and trademark related mail received from the USPTO, patent offices worldwide, foreign agents, and important office actions. Use Memotech patent docketing system on a daily basis to update action items, create new cases and track important due dates so that all deadlines are timely flagged and met. Show less Provide legal and administrative support to corporate, environmental and IP attorneys.Validate and process outside counsel invoices for corporate, litigation and intellectual property matters; set up new vendors as needed. Assist and support to the Center of Excellence in filing and prosecution of domestic and international patent applications.I support the Supply Chain Contracts Department - Receiving, sending out for signature, tracking and ensuring that all records are uploaded into ASL. I also support the Commercial Contracts group, obtaining signature and process for filing of contracts, including Master Service Agreements, Service and Purchase Orders, and Amendments to existing Agreements.Maintain Quest Training Records - Log and record meeting reports - assign certifications to attendees when applicable.Notary Public State of TexasUtilize Oracle and Accenture software for Legal e-billing and matter management Show less

  • Intellectual Property Legal Assistant/Paralegal

    Dec 2010 - May 2020

  • Intellectual Property Legal Assistant/Paralegal

    Jan 2016 - Oct 2016

  • Legal Assistant Paralegal

    Dec 2010 - Dec 2015
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  Fletcher Yoder

  Jul 2020 - Aug 2022

  Intellectual Property Legal Assistant

  Patent prosecution support, including electronic filing of US applications/responses. Handle general prosecution timeline for each. Prepare IDS's, assignments, declarations and other supporting document and Filing routine documents with USPTO, mostly electronic.Daily maintenance/operation of docketing system including the docketing and of all prosecution and due dates for all patents and annuities. Communicating with attorneys and clients regarding upcoming deadlines.Keeping the attorneys calendars, corresponding with clients and opposing counsel.Maintaining and generating docket reports for attorneys.Maintaining and monitoring patent database for deadlines and status checks.Reviewing incoming correspondence from patent offices and foreign counsel, updating deadlines and following up as necessary.Foreign applications, preparing correspondence to associate law firms, foreign associates and/or clients.Opening new matters for tracking purposes and performing other paralegal duties to support the patent group. Show less

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  TEXEX ENERGY OPERATING, LLC

  Aug 2022 - Nov 2024

  Paralegal

  Assists with the preparation and filing of real property records in various states and federal agencies.Support the Loan Servicing Team in direct lending processes.Intake and analyze closing agreements and legal documents to ensure accuracy and completion.Support the Legal Team in research and projects as necessary.Manage and maintain organizational structure chart for all entities.Manage and work on various corporate and other special projects.

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  Texon

  Nov 2024 - now

  Paralegal

  Provide direct legal support by handling confidential matters, managing correspondence, and coordinating meetings to ensure effective communication and streamlined workflow.Assist the Vice President in managing the contract lifecycle, ensuring accurate and timely processing of contracts.Review & approve various agreements and contracts.Coordinate with legal counsel and external parties to ensure all contractual obligations are met and regulatory compliance is maintained.Develop and implement efficient contract management processes, including tracking deadlines, maintaining a centralized repository, and monitoring contract performance.Prepare legal documents and correspondence, as well as maintain accurate records of contractual communications and amendments.Assist with contract-related due diligence and ensure all necessary approvals are obtained prior to contract execution.Support the Risk Management Group on additional legal and administrative tasks as needed. Show less