Yolanda Morales

Experience

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  GCR Tires & Service

  Jan 2006 - Jan 2009

  Office Manager & Sales Associate

  • Trained personnel on store operations, sales, office equipment and provided computer technical support • Greeted customers and answered their questions when they walked in and when answering the phone. • Purchased, reviewed cost of supplies and matched packing slips with vendor invoices • Billed, processed work orders, invoiced, filled, sorted, scanned, answered phones, faxed, made copies, reviewed credit applications, entered data, processed mail, provided customer service, and obtained purchase orders • Processed payments to vendors and entered customer payment into accounting system • Processed month end expense reports, sales reports and past due customer reports • Processed Delivery Orders & Receipts for national government related accounts and entered data in the JD Edwards system.• Closed the end of day, by preparing daily deposits, , processing bank transfers and making bank deposits Show less

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  Toyota Tsusho America

  Jan 2011 - Jan 2020

  Office Manager and Safety Coordinator

  * Conducted daily safety inspections, identified hazards, and ensured compliance with OSHA standards and internal protocols.* Delivered safety training to employees, vendors, and contractors, focusing on hazard recognition, PPE, and emergency procedures.* Managed safety documentation, including incident reports, inspections, and training records, ensuring compliance with federal and state regulations.* Collaborated with management to address safety issues and maintain safe working conditions across multiple facilities.* Assisted in developing SOPs and compliance audits, ensuring accurate safety logs and documentation.* Oversaw employee, vendor, and contractor safety within and outside the facility.* Acquired vendor quotes and managed special projects, negotiating pricing to reduce office expenses.* Processed accounts payable/receivable in JD Edwards, generated invoices, and ensured timely vendor payments.* Analyzed month-end financial and expense reports, and prepared end-of-month reports for management.* Managed employee, vendor, and contractor building access and coordinated meetings and conference calls.* Maintained customer information in SharePoint and Microsoft Office Suite, and handled office duties such as scanning and filing.* Designed and maintained databases and spreadsheets in Word, Excel, Access, and PowerPoint for compliance tracking.* Arranged travel and processed employee expense reimbursements.* Managed incoming and outgoing mail, including shipments via FedEx, UPS, and USPS.* Scheduled office equipment maintenance, purchased supplies, and kept expenses within budget. Show less

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  RECON Environmental, Inc.

  Nov 2020 - Dec 2021

  Bilingual Project Construction and Safety Coordinator

  • Created and manage field technician work schedules based on project manager work orders • Provided field technicians with information corresponding to work load and locations • Supervised daily jobsite projects to insure productivity and anticipate daily needs • Communicated with field crew and project mangers about the progress at multiple job sites • Coordinated with project managers needed equipment rentals, tools, materials and services. • Contacted vendors, negotiate prices and ensure timely delivery of machinery and portable units • Purchased needed materials for job site work and schedule timely deliveries on a weekly basis • Coordinated safety-related activities and training sessions, including weekly tailgate meetings and ongoing safety briefings for field technicians. • Conducted safety audits and site inspections to ensure compliance with OSHA safety regulations and proactively identified risks and hazards on job sites. • Identified and recommended corrective actions for safety hazards, liaising with field supervisors and managers to resolve issues and improve safety practices • Supported the collection and documentation of safety records, injury reports, and incident investigations. • Keep records of weekly timesheets, safety meeting logs, and field technician attendance • Visits jobsites to conduct field audits on personnel, equipment and materials as needed • Monitored and evaluates risks, hazards and suggest corrective action to field supervisors • Handled administrative duties such as data entry, timesheet data entry in SharePoint, and site map printing • Managed travel arrangements, schedule hotel stays for crew and process expense reports Show less

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  Helix Electric

  Jul 2022 - May 2024

  Project Coordinator / Production Administrator

  • Assisted Management, PMs and PEs with schedules and time entries in CMIC. * Reviewed and processed client contracts, EPCs, NTPCs, work orders, and certificates of insurance, bonds, and builder’s risk. Distributed contracts for signatures. • Processed Job Information Sheets, created and updated Excel files, and managed project closing documents, safety audits, and final pictures for management review. • Assisted Superintendents with documentation, supplies and PPE. • Reviewed and processed client/customer work orders, change orders, and billing. * Assisted with monthly customer invoicing and tracked subcontractor payments. • Processed purchase orders, managed vendor and subcontractor lists, and ensured subcontractor compliance. • Assisted with subcontractor billing, including conditional and unconditional releases. • Assisted in reviewing and drafting subcontracts and client contracts. • Set up employee travel profiles and coordinated travel arrangements for office and field personnel, including housing, hotels, vehicles, and flights. • Assisted with month-end reports, including contract status, labor cost, and CTC reports. * Supported accounting with check requests, invoicing, GL coding, and approvals. • Updated department SOPs and identified areas for business process improvements. • Handled office supplies, managed departmental expenses, and processed documents using Blue Beam, Microsoft Office Suite, SharePoint, SAP Concur and other tools. Show less

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  Icon Utility Services

  Sept 2024 - Oct 2024

  Administrative Safety Supervisor

  * Supported the Director of Operations and Safety Manager with daily tasks, ensuring effective communication between office and field staff while providing administrative assistance.* Assisted with financial tasks, processing accounts payable/receivable, reconciling credit card statements, and supporting monthly reporting, including client billing and report generation.* Generated Geotab reports to reconcile GPS data with client billing, and monitored truck safety activities for field personnel, including FSOs, QCSs, and VMIs.* Collaborated with project managers, utility crews, subcontractors, and stakeholders to ensure timely task completion, safety compliance, and operational standards on client projects.* Facilitated communication between clients, contractors, and internal teams to ensure project progress and alignment with safety requirements.* Assisted in managing the Safety Division, contributing to safety procedures, audits, risk assessments, plan updates, and maintaining documentation.* Monitored and enforced safety regulations through inspections, audits, and incident investigations, coordinating corrective actions with subcontractors and field teams.* Supported safety training programs, including new hire orientations and ongoing coaching, ensuring compliance with OSHA and other safety standards.* Assisted in mentoring field teams and subcontractors, ensuring adherence to safety plans, and conducting weekly meetings to address concerns.* Assisted HR with recruitment, onboarding, timekeeping, payroll, and employee training, ensuring compliance with policies.* Assisted in interviews, coordinated new hire paperwork, and managed time-off requests and timecard accuracy. Show less