Melissa Slade

Experience

• 

  Telstra

  Aug 2005 - Feb 2006

  Executive Assistant - Qld Deployment

  • Manage Executive’s calendar• Works closely with executive to understand priorities• Schedules meetings, coordinating timing, logistics and materials for maximum effectiveness • Manage follow-up actions including coordinating subsequent meetings and receipt of deliverables• Following meetings, coordinates all follow-up action items including future meetings on topic• Performs complex confidential secretarial functions including dictation, transcription and preparation of internal and external documents.• May draft correspondence independently or for executive’s signature.• Creates and maintains presentation, database and spreadsheet files.• Screens incoming calls and correspondence and responds independently when possible.• Organise programs, events, meetings or conferences by arranging facilities and caterers issuing information or invitations, coordinating speakers and controlling event budget.• Prepares agendas, notices, minutes and resolutions for meetings.• Arranges detailed, complex domestic and international travel plans and itineraries.• Compiles travel-related documents including passport and visa requirements in a timely manner.• Prepare the executive’s expense reports and medical reimbursements.• Reconcile corporate credit card account(s)• Assist with the distribution of customer satisfaction surveys as necessary.• Order and maintain office supplies.• Provision of Professional Executive Assistant services including Diary and Outlook Management, to the Queensland Deployment Manager• Provision of General administrative support to the Queensland Deployment Team• Liaison with external clients, management, staff and members of the public• Management of HS &E projects & procedures• Provision of high standard of word processing and confidential secretarial support services• Arranging meetings, conferences, venues, appointments, travel itineraries and catering• Preparation of agendas for Management meetings, minute taking Show less

• 

  Brisbane City Council

  Jan 2007 - Jun 2007

  Executive Assistant - Economic Development

  • Perform secretarial, administrative, organising and research tasks requiring a sound understanding of organisation policy and structure. • Liaise effectively with staff and external contacts. • Coordinate and organise meetings/seminars within the project and with external providers and assist with the preparation of presentations, agendas and minutes. • Screen incoming mails and telephone calls, action responses & redirect correspondence where necessary. Organise and coordinate travel requests for the assigned manager and department staff in accordance with approved program wide procedures. • Propose improvements to internal project processes and procedures for the efficient and effective administration of project office procedures. • Maintains confidential project records and filing of reports, correspondence and related material for ease of retrieval. • Reconcile corporate credit card account(s) • Update and maintain the Client Database using Microsoft Access• Financial Management including processing of Invoices and other payments Show less

• 

  Bassett Consulting Engineers

  Jun 2007 - Apr 2009

  • Maintain the Buildings Group component of the regional Bids and Opportunities database;• Develop and maintain the Buildings Group client database (ACT).• Generate and maintain the Buildings Group component of the regional “premium client” database (ACT).• Build and Manage National Healthcare Share Point Site• Co-ordinate National Healthcare Monthly Meetings, Agenda and Minutes• Update and maintain individual profiles in regards to specific skill sets and experience levels of employees for input into the bids and proposal process.• Manage and maintain the Buildings Group BD directory on the network.• Become the focal administrator for all regional Buildings Group submission data.• Assist with the coordination of the fortnightly Buildings Group Business Development meetings, including minute taking, and assist with action items arising from the monthly regional business development meetings.• Co-ordinate Travel for all employees• Administer Buildings Group Key Client Relationship Management plans.• Work closely with the regional marketing team to:• Co-ordinate the preparation and maintenance of Buildings Group capability statements in major regional market segments, as well as project profiles for all significant regional Buildings Group projects and other marketing related collateral as required.• Organise Buildings Group client and Business Development functions and coordinate staff/client attendance.• Identify projects suitable for project photography and use in internal and external communication initiatives. Show less • Assist in the preparation and completion of Project Delivery Framework (PDF) documents throughout the life of the project in accordance to company policy and procedures;• Undertake word processing on major project deliverable such as bids and proposals, specifications and reports;• Enter/Maintain Opportunities and or Bids in Bids and Opportunities Database (update as required);• Liaise with project finance staff to assist in the fee documentation such as draft invoicing, fee planner and PMR;• Review staff costs on the projects in which support is provided;• Complete the purchase order for all project related travel through the Travel Coordinator ;• Complete purchase order for all project related catering;• Complete purchase order for Sub consultants and maintain Sub-consultants register;• Assist with project related Accounts Payable and Accounts Receivable functions;• Assist in project debt collection;• Maintain and manage project documentation;• Assist in multi-discipline co-ordination for non-engineering activities;• Maintain records and agenda action items from internal project meetings;• Ability to use creativity and innovation to determine new ways of approaching problems whilst consulting with the Team Coordinator;• Assist Team Coordinator with backlog of word processing;• Assist in general office administration tasks if and when required. Show less

  • Business Development Administrator/Project Administrator

    Sept 2006 - Apr 2009

  • Project Administrator - Buildings

    Jun 2007 - Jun 2008
• 

  CMC

  Apr 2009 - Oct 2009

  Personal Assistant to Managing Director

  • devising and maintaining office systems, including data management and filing;• arranging travel, visas and accommodation and, occasionally, travelling with the manager to take notes or dictation at meetings or to provide general assistance during presentations;• screening phone calls, enquiries and requests, and handling them when appropriate;• meeting and greeting visitors at all levels of seniority;• organising and maintaining diaries and making appointments;• dealing with incoming email, faxes and post, often corresponding on behalf of the manager;• carrying out specific projects and research;• responsibility for accounts and budgets;• taking on some of the manager's responsibilities and working more closely with management;• producing documents, briefing papers, reports and presentations;• organising and attending meetings and ensuring the manager is well prepared for meetings;• liaising with clients, suppliers and other staff. Show less

• 

  Queensland Police Service

  Dec 2009 - May 2010

  Project Support & Administration Officer (Finance)

  • Collection of Contractor timesheets• Delivery of Contractor timesheets to their respective agencies• Goods Receipting• Monthly Contractor Accruals• Creation and submission of Accounting Journals• Reconciliation of Invoices• Delivery of Invoices for payment to Accounts Payable• Follow-up and rectification of Invoicing Issues• Reconciliation & Process of Managers Credit Card Statements• Relief of Executive Assistant duties when required• Experience operating SAP Accounting system• Reconciliation of consumables for the MAN project• Finance management for the MAN project including accruals, contractors and consumables• Minute taking and distribution for MAN project related meetings• Programming of Staff Building access passes• Organisation of MAN project meetings• General Administration support duties Show less

• 

  SPARQ Solutions

  Jun 2010 - Jun 2011

  PA/Team Coordinator

  • Allowing clients to outsource ICT activities to an organisation with the skills and experience to advise, manage and develop total ICT requirements• Providing ICT user support, application development and implementation, project delivery, service delivery, systems integration and business process orchestration to enable our clients to focus on their core business activities• Providing our clients with the benefits of a depth of business knowledge with some SPARQ Solutions' staff having worked within the Queensland energy sector for over 30 years, both within our client organisations and externally• Enabling cost savings and economies of scale with SPARQ's ability to utilise shared systems and applications across client organisations• Partnering with our clients to achieve an attractive Return on Investment (ROI) for their technology investments• Integrating and aligning our clients' existing systems and applications with new products for improved business processes• Being a key enabler for business change within our clients' organisations• Advising on the best solutions for our clients' ICT needs and tailoring these to their specific requirements - we find intelligent solutions to business challenges• Offering in-house support as required for short or long-term projects• Working with our clients to develop an IT Business Strategy in alignment with the overall Business Strategy to achieve the most valuable outcomes for each client organisation• Being flexible in our approach to meet our clients' changing needs Show less

• 

  Arbonne

  May 2015 - May 2016

  Arbonne Independent Consultant

  I introduce people to the benefits of Pure Safe and Beneficial Skincare, health and wellness products and Make-up. I show them how to run their own business or how to re-order the products themselves online.

• 

  Bake By Design

  Jan 2017 - Oct 2022

  Bake by Design is a boutique, custom order cake, cupcake and donut supplier for all your celebration needs. Bake by Design is a boutique, custom order cake, cupcake and donut supplier for all your celebration needs. Bake by Design is a boutique, custom order cake, cupcake and donut supplier for all your celebration needs.

  • Baker

    Jan 2017 - Oct 2022

  • Baker

    Jan 2017 - Oct 2022

  • Baker

    Jan 2017 - Oct 2022
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  Fernwood Fitness

  Jun 2022 - now

  • Customer Relations Manager

    Jun 2022 - now

  • Member Relations Manager

    Apr 2023 - Feb 2024

  • Head of Sales

    Jun 2022 - Apr 2023