Jagoda Schulze

Experience

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  Heidelberg Materials (former HeidelbergCement AG)

  Apr 2006 - Sept 2010

  • Created a systematic structure for the newly established department's secretary office• Provided seamless support to the department head and the entire team• Coordinated appointments and managed travel arrangements, including cost oversight• Ensured effective invoice control and managed correspondence in both German and English• Organized business trips, meetings, web-telephone, and video conferences• Maintained the department's intranet presence• Supported in the preparation of Operational Plans• Supervised interns, diploma students, and work-study students• Created presentations and contributed to various tasks Show less • Valuable exposure to diverse secretarial positions through the Junior Secretary Programme• Gained insights into various aspects of the role and developed a comprehensive understanding of secretarial responsibilities• Entrusted with temporary replacements within the company, collaborating with leaders at different levels• Adapted to different leadership styles, enhancing versatility and the ability to thrive in dynamic work environments• Developed strong skills in communication, organisation, and adaptability• Demonstrated the ability to quickly learn and contribute to different teams and projects• Proven track record of successfully handling diverse secretarial tasks and responsibilities• Strong ability to multitask, prioritide, and meet deadlines in a fast-paced work setting Show less

  • Secretary Global Sales & Marketing

    Jul 2009 - Sept 2010

  • Secretary

    Apr 2006 - Jun 2009
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  PHOENIX group - Integrated Healthcare Provider

  Jan 2017 - Apr 2020

  Supporting the Executive Board Member Retail with• Demanding planning and scheduling of meetings, telephone and video conferences across multiple time zones• Coordination of business trips and related tasks, including document preparation, minute-taking, and travel expense management for the Executive Board Member Retail• Independent organisation and management of national and international conferences and events for the Executive Board Member Retail• Proficient completion of international business correspondence in a professional and timely manner, in both German and English• Editing complex PowerPoint presentations and decision papers for the Executive Board Member Retail to facilitate effective communication• Contributing to the seamless onboarding and induction of new employees, providing support and coordination for a smooth transition• Demonstrating a comprehensive skill set and commitment to excellence in the role of Executive Secretary Show less

  • Secretary to the Executive Board Member Retail

    Sept 2010 - Apr 2020

  • Parental

    Jan 2017 - Mar 2020
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  PXG Pharma GmbH

  Apr 2020 - Mar 2024

  • Handling all communication tasks for the Chairman of the Management Board and serving as the primary point of contact between the PXG Board and internal/external clients.• Preparing presentations, drafting emails, and crafting company announcements on behalf of the Chairman of the Management Board• Office management duties for the Chairman, including handling invoices, electronic filing, cost transfers, and managing service and consumer purchases• Organising national and international meetings and events• Managing complex travel arrangements and accounting for travel expenses• Handling invoice processing for the entire department and providing support for financial reporting and budgeting processes• Efficiently managing calendars, including scheduling and coordinating meetings and appointments for the Chairman of the Management Board Show less

  • Parental

    May 2022 - Mar 2024

  • Secretary to the Chairman of the Management Board

    Apr 2020 - Mar 2024
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  COM ACROSS

  Apr 2023 - now

  Optimisation Ninja

  Supporting the Executive Board of Com-Across with • Organisation• Process optimisation• Workflow automation• Structuring• Data analysis and reporting• Project management• Project implementation support• Team and staff support• Identification and implementation of best practicesCom-Across is a network of trainers with years of experience in leadership and team development, coaching, and training across various domains. Com-Across is a dynamic think-tank that thrives on gathering insights and collectively analysing them. We constantly innovate and stay up-to-date, ensuring sustainable success for businesses. Show less

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  PHOENIX group - Integrated Healthcare Provider

  Mar 2024 - now

  Personal & Teamassistant Competence Center IT & Digital Employee Experience