Sotana Lewis T.

Experience

• 

  CB&I

  Jan 1997 - Jan 2009

  • Worked as a Project Controls Technician/Specialist along with senior project controls management and project team members:• Updated staffing plans for projects with Enterprise and Reficar Refineria de Cartagena refinery expansion feed study.• Downloaded man-hours weekly from JD Edwards (JDE) for use in updating project cost reports; which resulted in time savings for the project and insured management had data quickly.• Updated project final costs and conducted wage rate analysis for forecast efforts with assigned projects which made data available more quickly and increased efficiency in compiling the data.• Reconciled invoices for preparation of final client invoices resulting in efficient, accurate and timely payment of client invoices. Show less • Created, updated charts and graphs with the aid of Visio and Excel, massive document reproduction, and organized materials needed for the Cold Eyes review team for a project claim in Bonny Island, Nigeria (LNG Terminal). This helped build complete client satisfaction and enhanced client and project relationships.• Prepared cost reconciliation reports using GPS (in-house program) assisting departmental managers to stay on budget within estimated time constraints.• Tracked unidentified department costs for management review resulting in cost savings on supplies and other departmental needs.• Coordinated biweekly staff meetings, maintained agenda through Inter Call (conferencing system) for multiple department members which helped make meetings efficient and productive.• Entered data for all departmental timesheets into JDE accounting program always meeting time schedules so that payments were made as expected.• Created and maintained organizational charts for Western and Eastern hemisphere project controls group which resulted in maintaining adequate global project staffing. Show less • Assisted with implementation process into Lotus Notes of the new cost codes and types used for rollout of new chart of accounts which helped the implementation run smoothly.• Performed weekly data entry of various contracts into database program for accurate record keeping.• Maintained contract paper data entry into an Excel spreadsheet of various awarded jobs.• Processed weekly transfer of man-hour reports between JDE, Excel, and Access for managerial review.• Organized all departmental travel ensuring lowest cost consistent with the traveler’s needs were achieved.• Organized and scheduled monthly project reviews, printed relevant financial status reports, and prepared correspondence for all attending project managers.• Entered salary time sheets for more than 70 employees both in the office and out in the field resulting in efficient monetary gain to employees.• Coordinated biweekly meetings, organized conference calls, and sent out correspondence notifying participants, ensuring everyone showed for meetings on time and well prepared. • Created and edited PowerPoint presentations needed for biweekly staff meetings resulting in clear, organized data for review. Show less • Created and maintained departmental sales proposal organizational charts for client review.• Coordinated all departmental travel and hotel arrangements for staff.• Coordinated biweekly staff meetings for departmental task organization.• Input payroll for hourly employees in the field and salaried employees.• Created and maintained contract filing system for all turnaround awarded contracts and pre-contracts for use as a historical project record for management review. • Assisted in the preparation for proposals and mailed out bid packages.• Updated hourly employee personnel information into PeopleSoft and JDEsoftware. Show less

  • Project Controls Technician

    Jan 2007 - Jan 2009

  • Administrative Assistant / Technician

    Jan 2004 - Jan 2007

  • Project Controls Administrative Assistant

    Jan 2001 - Jan 2004

  • Administrative Assistant - Turnaround Services

    Jan 1997 - Jan 2001
• 

  Bp

  Feb 2010 - Jan 2013

  • Transitioned to work alongside U.S. Communications and Gulf Coast Restoration Organization (GCRO) Speakers Bureau teams to streamline a unified SharePoint site; where the speaking engagement approval process was designed to become an automated process. This resulted in an efficient turnaround of legal review and approvals for various events and there materials including but not limited to: Deep Water events, Offshore Technology Conference (OTC), Clean Gulf. • Organized and coordinated biweekly meetings which included our BP Legal team and other groups (GCRO, S&OR,) to discuss our global speaking engagements and their status in the approval process. This assisted Legal in communicating between various teams and helped to organize speaking engagements handled globally. I also maintained an Excel spreadsheet with both local and global speaking engagements to assist with the organization of the biweekly meetings. • In the spring of 2012 I logistically assisted along with others on my team with a workshop held at our BP facility for the Simultaneous Operations & ROV workshop (SIMOPS). This was a Deep Water Horizon “lessons learned” workshop for others within the industry to gain knowledge of how to manage simultaneous marine and ROV operations in the event of another accident such as Deep Water Horizon. BP received very positive feedback from those invited. • Worked with the Global Deep Water Response (GDR) team as an information analyst of our SharePoint intranet site; Global Deep Water Integration Center (GDWIC). Developed as a repository for stakeholders in the wake of the April 2010 Macondo incident in the Gulf of Mexico. This allowed all to keep abreast of various speaking engagements, industry news, regulatory policies and other deep water industry related information. Show less

  • Team Analyst

    Feb 2011 - Jan 2013

  • Administrative Assistant

    Feb 2010 - Feb 2011
• 

  Bp

  Mar 2013 - May 2015

  Team Administrative Support - U.S. Communications

  • Assisted with administrative requirements for the arrival of the BP CEO (Mr. Robert Dudley) and spokesman for the 5th anniversary of the Deep Water Horizon incident on April 20th. • Streamlined the look, feel and functionality of the team Communications procedures for the U.S.• Managed team cost by monthly reconciliation of charges to the company Purchasing Card.• Initiated and managed work using a third party company (Screendragon) to revamp the U.S. Communications team online "speaker's bureau" - a presenter approval platform via SharePoint moving to a Web-based system. • Managed approval processes for events and engagements for the team using SharePoint until the completion and migration to a new Web-based platform. • Provided cost analysis to team Director of expenses incurred for Crisis Communications training to assist with accurate reporting to the London office.• Organized and participated in quarterly safety floor inspections as part of a HSSE compliance initiative. This involved conducting quarterly floor inspections along with a team of 4 other members and reporting the findings to the HSSE manager. • Interim Personal Assistant (PA) to the then Head of U.S. Communications team (Geoff Morrell). This involved scheduling all of his meetings with clients, booking travel and taking care of any other personal needs required while he was away on business or during his relocation to the new office in Washington D.C. • Arranged travel, catering for meetings and training sessions held periodically for the team, managed calendars, and booked conference rooms for team members on an as needed basis. Show less

• 

  Halliburton

  Dec 2015 - Mar 2016

  Principal Administrative Specialist - Wireline & Perforating | Sensor Physics

  • Organized "All Hands" team meeting to review 2015 accomplishments and forecast 2016 goals. Connected team members locally and abroad i.e Singapore and South America via web conferencing tool.• Assisted a team upwards of 72 + members with various administrative requirements - included but not limited to: scheduling travel arrangements, securing visas for international travel, ordering and maintaining office supplies, scheduling and organizing large team meetings, reviewing and entering expense reports, notarizing patent and other documents, scheduling conference rooms and calendar management of my supervisor. Show less

• 

  Sysco

  Mar 2016 - Jun 2022

  Executive Administrative Assistant

  • Assistant to the VP of SBS (Sandeep Arora) and VP of M&A (Carmen Ng): Monitored and maintained calendars. Arranged and assisted with monthly, quarterly team meetings. Organized and completed arrangements for a team appreciation project for SBS staff. Assisted various groups supporting both SBS and Finance i.e, Master Data (MDM), Supplier Vendor AR and PMO service team; fostering a broader knowledge of the inner processes of SBS • Assisted the VP of SBS (Chris Davis) and our global business partner - Genpact with administrative requirements for a multiple-year Financial Transformation Project (FTR). Supported transformation efforts to centralize Finance, HR Ops, Customer Service and other service areas as part of Sysco’s “Recipe for Growth “. Maintained a close working relationship with our global partner - Genpact. Proficient in arranging domestic and international travel as well as securing required Visa documentation. Standardized international travel processes for associates traveling to our global office(s). Organized and managed multiple groups and conference spaces supporting project testing, and hyper-care following centralization. • Assistant to the VP of Shared Business Services (Chris Davis), maintained a Merchandising and Shared Services Project Roadmap; which included attending monthly project review meetings, accurately and timely reporting various projects highlighted on the teams Roadmap for Executive review. • Organized content for VP delivery to associates at quarterly town-hall meetings. • Developed fiscal year-end project review and kick-off meeting presentations for new fiscal year projects. • Calendar organization and meeting management, Conference room management as required. Booked travel - domestic and international via Concur travel tool. T&E reconciliation utilizing the Concur system. Show less