Michelle Gantz

Experience

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  Four Seasons Hotels and Resorts

  Jan 1996 - Jan 2002

  Catering Coordinator

  The Four Seasons Olympic Hotel, various departments. Starting as a graveyard shift PBX operator, I worked my way through several positions: Housekeeping, Room Reservations, Front Desk, and Restaurant– until becoming an Event Coordinator. Working directly with the Sales Department, I managed high-level bookings of events ranging from ten to 1,000 guests, and up to $500,000. The level of detail and coordination between departments (menu planning, menu design, kitchen, hotel banquet staff, and external contractors) well-prepared me for my future work as a valued Executive Assistant. Show less

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  Harborview Medical Center

  Jan 2005 - Jan 2007

  Executive Assistant

  2005–2006 Executive Assistant, Madison Clinic (Infectious Disease) at Harborview Medical Center. As an Executive Assistant to the Clinic Director, I again designed templates to track clinic projects, employee reviews, and financials. In this busy clinic setting, I also assisted the Director with his many research projects, in PubMed and Library research. For the Social Work department, I had the opportunity to assist with the writing and layout of the clinic handbook.

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  University of Washington

  Jan 2007 - Jan 2009

  Executive Assistant/Project Coordinator

  2007–2008 Executive Assistant/Project Coordinator for the UW Department of Otolaryngology. In this position I did Library and PubMed research, updated CVs, and assisted in the composition of Training Manuals for the department. The position required training in Human Subject/Animal Handling Protocol and to manage Dept. Purchasing Per Diems & ARIBA eTravel. Along with departmental duties, I worked directly for three physicians/researchers and the Department Director.

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  Robert Half Legal

  Jan 2009 - Jan 2014

  Temp Administrative/Legal Assistant

  Provide temporary administrative and legal staffing to several great companies in the Seattle area, including: Rural Development Institute (6 months) Hainline & Associates (1.5 years); Intellectual Ventures (6 months). Perkins Coie LLP (1 year).

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  Landesa

  Jan 2009 - Jan 2009

  Administrative Assistant

  Overall office assistance to the organization, including travel arrangements and visas to international destinations in Africa, Central Asia, China and India. In addition, I assisted the President of the company in editing and writing papers and helped with the set-up of standardized travel documents, updated the company filing system and organized fundraising events.

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  Hainline & Associates, Inc.

  Jan 2010 - Apr 2011

  Executive Assistant

  Executive Assistant to the President of Hainline & Associates, Inc. Hainline & Associates provides consultation to the construction industry: contract analysis, CMP preparation, claim preparation, expert trial witness, settlement negotiation, business analysis, and construction management. In this position, I performed all of the uties of an Executive Assistant, and provided graphic design services of print materials, layout, formatting, and marketing RFP/RFQs. I also prepared time and billing, assisted in the organization of reports, and prepared exhibits/reports for depositions and court presentations. Show less

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  Heyrich Kalish McGuigan (HKM Legal)

  Jul 2011 - Nov 2011

  Legal Assistant

  HKM is a small firm which gives legal assistance exclusively in the area of employment law. In my role I interviewed prospective clients, maintained the hectic schedules for the three partners and two associates, maintained client folders, prepared exhibits for trial, and assisted the Senior Paralegal.

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  Intellectual Ventures

  Dec 2011 - May 2012

  Executive & Legal Assistant (via RobertHalf Legal)

  Executive Assistant to the Chief Counsel of Acquisitions, as well as Administrative support to two other attorneys. I aided with the drafting, editing, layout and tracking of contracts, writing of memos, calendaring, meeting planning, and a SharePoint conversion of client data to a central database.

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  Perkins Coie LLP

  Jun 2012 - May 2013

  Client Relations (Legal Field) (via Robert Half Legal)

  Legal Support/Marketing. Perkins Coie LLP is a full-service international Law firm specializing in business law and litigation. At Perkins, I provided marketing support to the Client Relations department, assisted with the compiling and editing of the Chambers 2013 submissions, U.S. News Best Lawyers/Best Law firms rankings, firm and attorney profiles, event planning, marketing packets, competitive intelligence, and edited content on the website and composed attorney proposals.

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  Volt Workforce Solutions

  May 2013 - Apr 2014

  Executive Assistant/Paralegal

  The Bill and Melinda Gates FoundationSenior Contracts Assistant (Volt). As Senior Contracts Assistant I supported members of the Contracts Management team by providing a wide range of administrative, organizational and project coordination support, facilitating smooth team operations and workflow management. This included reviewing contracts for errors, maintaining the project queue, running OFAC and COI compliance checks, and tracking contracts through SharePoint and various in-house databases from drafting through execution. Show less

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  TerraPower LLC

  Apr 2014 - Oct 2018

  Legal Assistant for in-house legal department.As the Legal Assistant at TerraPower I assisted the Senior Legal Advisor, General Counsel, Intellectual Property Attorney, and two Paralegals. This included general department support, calendar, travel, and workflow management; as well as backup support intellectual property (docketing and file management), compliance (FCPA/Export Control), basic contracts, immigration, and meeting planning.

  • Project Management Coordinator

    Jan 2018 - Oct 2018

  • Administrative Assistant - Project Managmenent

    Jan 2016 - Jan 2018

  • Legal Assistant

    Apr 2014 - Jan 2016
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  Stoel Rives LLP

  Oct 2018 - Jul 2021

  • Practice Assistant/Client Administrator

    Oct 2018 - Jul 2021

  • Practice Assistant / Client Administrator

    Oct 2018 - Jul 2021
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  TerraPower LLC

  Jul 2021 - now

  • Associate Training Program Manager

    Jul 2022 - now

  • Training Program Coordinator

    Jul 2021 - Jul 2022