Edward Dela Pena

Experience

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  AL NITAQ TRADING COMPANY

  Jul 2006 - Apr 2007

  Administrative Assistant

  I provide essential support to ensure the smooth operation of daily tasks within the real estate office. My responsibilities encompass a range of duties tailored to the unique needs of the real estate industry. These include managing correspondence, scheduling property viewings, and assisting with document preparation, such as drafting contracts, leases, and other legal documents. Additionally, I handle inquiries from clients and potential buyers, maintain databases of properties, and assist with marketing efforts. With my strong organizational skills and attention to detail, I contribute to the efficiency and success of real estate transactions while providing excellent service to clients and colleagues. Show less

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  GS E&C

  May 2007 - Nov 2010

  Senior Document Controller - Laffan Refinery Project Phase-I Ras Laffan Industrial City Qatar

  Led the preparation of EPCC1 & EPCC2 Ready for Commissioning and Ready for Start-Up certificate dossiers for the $800 million Laffan Refinery Diesel Hydrotreater (DHT) Project for TOTAL/QATARGAS client, consisting of a total of 513 subsystems. Developed Commissioning Dossier based on ICAPS Opercom Methodology, duly approved by TOTAL and QATARGAS. Operated and maintained ICAPS for tracking pre-commissioning and commissioning activities. Administered EDMS databases, ensuring accuracy of project documentation matrix. Supported Project Control Manager in final documentation adherence to COMPANY Rules and Procedures. Conducted training/workshops and managed document controllers. Coordinated with Client’s technical representative for dossier troubleshooting. Prepared various reports, including Weekly, Monthly, Quarterly, KPI trend analyses. Maintained hard copy document library for quick retrieval. Completed additional tasks as assigned/requested. Show less

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  IntrepidGS

  Dec 2010 - Jun 2011

  RMS Administrator / Document Controller - Logistic Storage Warehouse Project Al Udeid Air Base Qatar

  Led the development of an efficient data management process using the EDMS Quality Control System (QCS) module, integrated with the US Army Corps of Engineers (USACE) Resident Management System (RMS). Utilized Microsoft Excel to manage and track documents from EDMS software, maintaining an accurate matrix of project documentation. Prepared various reports, including Daily, Weekly, Monthly, and Quarterly, as well as KPIs, trend analyses, and histograms for project stakeholders. Established a document control library for quick retrieval of hard copy documents. Show less

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  Rizzani de Eccher

  Jun 2011 - Aug 2013

  Directed a three-man team for daily local/international purchase operations of construction materials for two multi-million projects totaling $93.6 million at Al Udeid Air Base. Oversaw procurement activities for Facility Replacement and Blatchford Preston Complex Phase-II projects. Issued purchase orders and subcontract agreements worth over 9M QAR. Managed dispatching, routing, tracking, and consignment activities to ensure timely delivery of materials and equipment. Communicated operational needs to senior management as necessary. Show less Initially hired as an EDMS RMS Administrator / Document Controller for the Blatchford Preston Complex Phase-II project in June 2011, promoted to Purchasing Officer / Logistic Coordinator in Nov 2011. Managed, implemented, and administered the RMS/QCS database software for a $48.8 million design-bid-build project at Al Udeid Air Base. Directly reported to the Project Manager and Quality Control Manager. Maintained accurate spreadsheets of project documentation using Microsoft Excel, including drawings, procedures, meeting minutes, correspondence, RFIs, and safety reports. Show less

  • Procurement Officer - BPC-II / FRAU Project Al Udeid Air Base Qatar

    Jan 2012 - Aug 2013

  • RMS Administrator / Document Controller - BPC-II Project

    Jun 2011 - Dec 2011
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  PAT USA, Inc.

  Sept 2013 - Jul 2014

  RMS Administrator / Document Controller - UMMC Project Al Udeid Air Base Qatar

  Led the development of an efficient data management process using the EDMS Quality Control System (QCS) module for the US Army Corps of Engineers (USACE) to manage construction quality. Integrated QCS with the USACE Resident Management System (RMS) for data exchange. Sourced and recommended vendors for materials and equipment for an $11.3 million design-bid-build project at Al Udeid Air Base. The project included eight contract line items, covering construction and design of a pre-engineered metal building, exterior utilities, site improvements, and protective fence enclosures. Show less

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  Dorsch Holding GmbH - Abu Dhabi

  Apr 2015 - Nov 2016

  Document Controller - Lusail City Project Qatar

  As a Document Controller for the CP08 Project, my key responsibilities include managing and tracking all project documentation, setting up a local electronic library system, and maintaining accurate records in compliance with LREDC and Qatar Project Management procedures. Daily tasks involve monitoring, uploading, and recording documents, coordinating with various teams, and troubleshooting document issues. I support project managers with document development and maintenance, produce progress reports, and periodically update the Document Distribution Matrix and the Master Document Register (MDR) in ACONEX. Additionally, I liaise with the Main Contractor's Document Control for timely submissions, provide training on document retrieval, and perform other administrative tasks. Show less

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  HBK Contracting Company W.L.L

  Jan 2017 - Jun 2020

  Design Lead Document Controller - Lusail Stadium Project Qatar

  Implemented and updated the Project EDMS Portal for the Lusail Stadium Project for the 2022 FIFA World Cup, providing training to project personnel. Managed document controllers and coordinated with various stakeholders, including the design consultant, Client, and PMCM. Produced monthly/weekly document control analysis reports and histogram charts for HBK-CRCC JV Management. Ensured the highest quality check on documentation from the design consultant (AURECON) for compliance with project procedures. Developed a master register and automated search engine database for easy data retrieval. Streamlined the submission process using ProjectWise Excel scripts and led the document control team, establishing a consistent workflow. Show less

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  中国铁建股份有限公司

  Jul 2020 - now

  Administer and implement internal EDMS (ACONEX) and client EDMS (Oracle Primavera Unifier - APMS) for the DN071-P02 Project. Oversee the control, maintenance, sorting, compiling, and distribution of all project documents according to the Project’s Document Distribution Matrix. Monitor the Project Master Document Register (MDR) for deadlines and track progress against the Primavera P6 schedule. Develop guidelines and procedures to ensure QAQC, and create a master register and automated search engine database for easy data retrieval. Liaise with external stakeholders for document submissions and approvals. Lead and manage a team of Document Controllers, provide training on record retrieval, and perform other administrative tasks as needed.Developed and implemented a local document control system that is purely connected to the local network server as a backup to established cloud electronic document management using Microsoft Excel that improved document retrieval times by 90% or less than 2 minutes, this increased the operational efficiency of our office staff navigating files in the network folder. Show less Liaise with the Bid Manager, Marketing Team, Project Director, and external stakeholders on tender documentation throughout the EOI, pre-tender, post-tender, pre-award, and post-award stages. Oversee tender documentation for various infrastructure models, including DBB, DB, DBOM, and PPP projects. Manage and update the document management system for all communications. Establish and maintain the master document register and distribution matrix. Create guidelines to control and track all project information, such as correspondences and reports. Review and distribute ITT documentation and tender circulars, ensuring proper recording and action. Monitor and follow up on project inquiries and attend stakeholder meetings. Track and report the progress of technical and financial deliverables, notifying management of delays. Support financial model preparation and perform other administrative tasks as needed. Show less

  • Senior Document Controller (Project ID: PA 2020 C 012 G – DN071-P02 Project)

    Jul 2020 - now

  • Senior Document Controller / Tender Coordinator (Qatar Branch Office)

    Jul 2020 - Jul 2022