Sarah Gayle

Experience

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  Various

  Nov 1998 - Dec 2005

  PA/Administrator

  Responsible for general administrative/PA duties throughout my various roles.

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  Reading Borough Council

  Jan 2006 - Apr 2015

  Business Support Team Manager

  Summary:Supervised administrative teams providing support to multiple locality teams across three offices, encompassing over 100 employees, to ensure effective support services. Managed a team of 6 Business Support Administrators.Key Responsibilities:• Developed and monitored support service systems and procedures.• Maintained records and ensured compliance with financial transactions.• Upheld standards and protocols to ensure efficient operations.• Conducted 1:1 supervision for direct reports and oversaw supplier contracts. Show less

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  Weightmans

  May 2015 - Aug 2017

  Office Manager

  Summary:Directed facilities management operations across multiple London offices, overseeing 150+ employees to ensure compliance and operational efficiency. Managed a team of 7 facilities assistants and one receptionist.Key Responsibilities:• Ensured compliance with Information Security, Health & Safety, and Business Continuity standards.• Developed and maintained documented processes while leading a team of facilities assistants.• Managed financial operations, provided diary management support for senior partners, and coordinated travel arrangements. Show less

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  Pictet Asset Management

  Aug 2017 - Aug 2018

  Office Services Manager

  Summary:Managed office administration across two locations with over 1000 employees, ensuring efficient operations. Supervised a team of 5 employees, including business administrators.Key Responsibilities:• Supervised post room and print room staff to ensure smooth operations.• Supported recruitment and selection processes as needed.• Maintained and updated administrative systems and procedures.• Provided monthly budget and management information reports to the Head of Operations.• Collaborated with IT and HR departments to address operational needs. Show less

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  Zellis

  Dec 2018 - May 2019

  Office Manager / PA

  Summary:Provided rapid and efficient support to senior directors and the CEO, ensuring effective management of the London office, overseeing a team of 50+ employees, including both office-based and remote workers.Key Responsibilities:• Oversaw and organized senior leadership's calendars and email communications.• Implemented and upheld administrative systems and procedures, improving office efficiency.• Managed travel logistics, accommodation bookings, expense reconciliation, and event coordination.• Served as the main point of contact for new and existing employees, providing necessary support.• Fostered communication with suppliers and stakeholders, ensuring seamless business operations. Show less

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  CG Builders

  Jun 2019 - Mar 2021

  Operations Manager

  Summary:Provided personalized administrative support to the CEO, ensuring smooth operational functions.Key Responsibilities:• Managed CEO's schedules, emails, and handled new contract requests efficiently.• Maintained an updated inventory list for stock and work equipment.• Implemented statutory compliance measures such as Health and Safety and Business Continuity (Covid-19) protocols.• Maintained accurate financial documentation, including expenses and invoices, using Quickbooks.• Maintained contracts and quotes for contractor jobs.• Prepared comprehensive Risk Assessments and Method Statements (RAMS) for contractors attending the site. Show less

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  Stibo Systems

  Apr 2021 - May 2024

  Office Manager

  Summary:Provided extensive administrative assistance to the VP EMEA Professional Service / Country Manager for UK&I while overseeing operational tasks within the UK, which encompassed 45 employees, comprising both office-based and remote workers. Additionally, contributed as part of the global team supporting other offices.Key Responsibilities:• Provided administrative support to the VP for Professional Services / Country Manager, including preparing PowerPoint presentations, managing monthly financial reporting, and handling diary management.• Ensured compliance with data protection laws and managed effective document management covering Information Security, Health and Safety, and Business Continuity.• Played a pivotal role in establishing a new UK office location, including budget-based tendering and proposal presentations.• Served as the primary contact for new employee onboarding processes.• Organized monthly knowledge-sharing sessions for the UK team and coordinated various events.• Identified training needs and conducted assessments of Health and Safety risks, developing and compiling necessary policies.• Managed financial reporting, supplier contracts, and procurement processes.• Served as the Corporate Social Responsibility (CSR) Ambassador for the UK team, attending monthly meetings with global ambassadors to discuss initiatives and ideas, and planning volunteering days as well as charity and fundraising events, both for the UK and globally.• Served as the initial point of contact for IT-related issues and oversaw supplier tender processes, engaging with various stakeholders. Show less

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  Open Cosmos

  Jul 2024 - Dec 2024

  Office Manager
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  Icertis

  Jan 2025 - now

  Office Manager