Caroline Edwards

Experience

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  BioFocus Discovery Ltd

  Jan 2000 - Jan 2002

  Secretary

  Filtering calls to the relevant members of staff.Booking and setting up meeting rooms i.e. ordering lunch and making coffee.Sorting the large volume of post on a daily basis.Assisting the PA to the Managing Director and carrying out all secretarial duties to the remaining five directors.

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  OC&C Strategy Consultants

  Sept 2005 - Sept 2006

  Personal Assistant

  General day-to-day PA duties, e.g. compiling and submitting expenses, arranging and preparing appropriate documents and minuting meetings, making teas/coffees for meetings, booking couriers, ordering catering etc.Responsible for reading all correspondence to ascertain action items and diarizing such tasks.Maintain and review both short and long-term to-do lists of action items; keeping all three directors appraised of all action items arising from meetings and follow up on the completion of these items.Working with the in-house graphics department to create PowerPoint documents to produce professional presentations for clients.Liaising with solicitors and clients as to all legal documentation prior, during and post projects. Show less

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  BDO UK LLP

  Sept 2006 - Aug 2008

  Personal Assistant

  Diary management - including arranging and co-ordinating meetings, liaison with attendees (both internal and external) and their secretaries, the booking of meeting rooms and refreshments as necessary. Organise travel arrangements and documentation for such meetings. Telephone - acting as the first point of contact for clients and contacts, dealing with routine enquiries and cold calls, screening calls, taking accurate messages and ensuring that they are passed on promptly.Monitoring all partners emails and actioning where appropriate. Documentation - the creation and update of general correspondence, bills and reports and the composition of routine correspondence, as necessary - to the firm's documentation standards, whilst complying with high standards of accuracy.Attending meetings as required and taking minutes.Preparation of material for internal and external presentations, including research on the firm's information systems and externally on the Web.Maintaining contact details on the firm's software packages and dealing with "local" marketing campaigns on a regular basis.Office based management of client projects. Ensuring the project runs to the specified timetable and acting as port of call for clientsAttending project kick off meetings and participating in other project logistical discussions.Producing and distributing monthly RAS National Newsletters. Show less

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  Pacific International Recruitment London

  Oct 2008 - Feb 2010

  Executive Assistant / Office Manager

  Assistant to the two founding Directors, Group Finance Manager, Commercial Manager and 5 Business Managers.Review and implementation of all office and business processes and policies from the hiring of new staff through to Health and Safety and the placement of candidates.Introduction of kanban system for all stationery / stock / consumablesManagement of one other administration staff.Producing all contracts for interim staff for contractors and clients and liaising with both parties with regards to concerns they may have.Budgeting for and booking all travel.All HR duties from arranging training to the induction of new staff and arranging company benefits such as healthcare and life insurance.Managing all facilities and maintenance issues.Review off all suppliers and re-negotiating rates or appointing new suppliers.Organisation of monthly off-site workshops for the Leadership & Management Development Programme and Personal Development Programme for Consultants.Acting as Fire Warden for the company.Organisation of the 2008 Christmas Party.Other ad-hoc duties to ensure a smoothly run Lean office.Cover for accounts in absences; raising invoices, credit control sage etc. Show less

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  Mazars

  Feb 2010 - Jun 2022

  Starting at the firm as a Personal Assistant within the Management Consultancy Services and Project Finance departments, I have since transferred to the Forensic and Investigations Services department where I act as Personal Assistant to the Partners (one Partner being on the Executive Board of Mazars LLP), Directors and team members.Winner of the London IC Code of Conduct Award Summer 2016"Caroline Hopkins – FIS – Contributing above expectations of the teamCaroline, a PA supporting FIS, has been instrumental with helping the FIS team prepare for the expansion of the team’s investigations practice and the arrival of a new investigations Director. Caroline took complete control over the tasks that needed to be completed, including updates to FIS marketing collateral, website and external communications. Using her own initiative, she liaised directly with the necessary individuals within Mazars and ensured that, despite the team being busy, tasks were completed on time. Her role has been crucial to ensuring that the team’s investigation practice is up and running as quickly as possible." Show less

  • London Administration Manager

    Sept 2019 - Jun 2022

  • Administration Team Leader

    Nov 2017 - Jun 2022

  • Personal Assistant

    Feb 2010 - Oct 2017
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  Howden Group Holdings

  Jun 2022 - now

  EA to Group CFO