Rebeca M.

Experience

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  ING

  Jan 2007 - Jan 2011

  Sr. Administrative Assistant

  Supported internal sales team of 50+ individuals, onboarding new sales team members, coordinating licensing training including Series 7, and coordinating sales meetings, speakers, and travel.* Assisted sales reps with licensing requirements and training. Ordered the material for Series 7 and coordinated in-house training for the sales rep bringing outside teachers to conduct the classes.* Supported ING volunteer programs: led and organized events, e.g., Junior Achievement and ING Hartford Marathon – Water Operations Committee, e.g., coordinated water tables for over 10K runners. Show less

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  Prudential Financial

  Jan 2011 - Jan 2022

  Executive Assistant

  Supported the Finance Controllers team, onboarding dozens of employees, and summer interns, supporting the teams during quarterly close periods, preparing quarterly packages and accommodating auditors.* Managed Outlook calendar and emails for VPs and provided backup support to CFO.* Managed special projects and collaborated with Technology and BISO to set up stand-alone kiosk laptops for external consultants with a tight deadline to support the CFO project.

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  Empower

  Apr 2022 - Jul 2023

  Executive Assistant

  Supported 2 VPs and their teams and maintained confidentiality. Onboarded new hires, coordinated travel and town halls, prepared metrics’ reports using PowerPoint, processed expenses and collaborated with teams to support business strategies. Worked as a point of contact to support the teams during the merger and acquisition by Empower.* Coordinated team meetings and logistics for over 100 people, e.g., venue, agenda, and documents. This involved coordinating equipment, IT support, reserving rooms and catering as needed.* Created administrative processes and procedures using OneNote, SharePoint, Snagit, and Microsoft Teams. Used Snagit to create step-by-step instructions to share with other EAs and team members. Allowed the EAs and team members to complete tasks faster, share knowledge, files, collaborate, and network. Show less

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  Eversource Energy

  Apr 2024 - now

  Executive Assistant

  *Provide reporting analysis and administrative support.