Samir Shaikh

Experience

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  UCC Holding

  Aug 2014 - now

  Administrative Assistant

  Man-hours updating on time sheets according to the cost code given to particular section or trade.➢ To generate Daily Labor Report, Staff attendance regularization, over time, OD & Absenteeism report. ➢ Monitors office and Site Staff, Labors ➢ Create, update, and maintain personnel records, financial records, and other records/data ➢ Assist other departments with administrative or clerical support ➢ Maintaining all the records of internal transfer, Leave and others. ➢ Coordinate with PM, HR Manager, Line manager, Engineers, Foreman’s➢ Co-ordination with Head office and site office. ➢ Assist to answer incoming calls and message taking.➢ Document Management and Maintenance➢ Preparation of daily report➢ Monitoring to timekeeper’s activities➢ Monitoring of office boy’s activities➢ Monitoring of securities➢ Handling Sub-contractors➢ Coordinate with PMV department and Supplier➢ Handling the manpower controlling, Daily Distribution and Attendance of labors and staff➢ Maintaining Administrative Record➢ Handling the manpower controlling, Daily Distribution and Attendance of 1500 labors and staff➢ Handling more than 30 Sub-contractor’s manpower attendance and their invoice➢ Preparing time sheet for equipment & Operators➢ To generate muster roll.➢ Monitoring Sub-contractor➢ Maintaining Administrative Record➢ Report to Site manager on daily basis ➢ Organize files both manually and electronically➢ Assist to answer incoming calls and message taking.➢ Other related logistics duties as assigned.➢ Monitoring allotted sites and taking attendance daily.➢ Providing all necessary information and distributing ID cards, Security passes, etc. To the employees. Show less

• 

  Estithmar Holding

  Apr 2019 - now

  Employee Relations Officer

  1. Issuance of termination letters based on requests raised by Business Units after checking incident reports and avoidance if required.2. Uploading separations in SAP upon receiving complete separation documents from BU. And mailing the same to the Payroll Dept.3. Reviewing EOSS upon receiving from Payroll Dept.4. Facilitating HR Manager in signing the EOSS and dispatching it to BU.5. Following up for EOSS payment with BU finance or focal point.6. Raising Ticket-Booking requests for terminated employees after payment is made.7. Preparing monthly reports for the separated employees.8. Raising RP cancellations request to GA team for separated employees (maintaining records in separation file).9. Preparing back-charge files for those who were separated within the probation period.10. Verifying and producing workers’ reimbursement documents for HR Manager’s Sign, upon signing sending originals to BU-Finance to release the amount and scanning the same for the archiving. 11. Receiving PCR Invoices for terminated employees from BUs and verifying them, obtaining the HR Manager’s Sign, sending originals back to BUs for further proceedings, and archiving the soft copies.12. Undertaking end-to-end process of Passport renewals for Bangladeshi workforce that includes flagging near expiry Passports, notifying workers thru focal points to present their passports, and arranging appointments with embassy personnel. Initiating the Passport collection process once the new Passports are ready, mediating the RP renewal process between focal points and Government Affairs team.13. Taking swift action and resolving the cases that require immediate attention.14. Disseminating required information and updating the course of action to the focal points to ensure smooth and hassle-free business flow. Show less