Sandra Aguilera

Experience

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  Walt Disney World

  Feb 1989 - Mar 2007

  Administrative Assistant

  Worked with multiple lines of business lines to provide top-notch administrative support, including scheduling, calendar management, email correspondence, expense reporting. Created Excel and Word documents, ordered office supplies, organized filing. Updated SOPs and maintained document updates and storage.*Chosen for a temporary role as Casting Recruiter, hiring and assigning hourly staff utilizing right-fit talent profiling. Completed all Human resources tasks including I-9 checks, pre-screening, phone interviews, hiring event management. Show less

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  Darden Restaurants

  Mar 2007 - Nov 2014

  Program Coordinator/Assistant

  Provided high-level administrative support to Senior Vice president and leadership team. Handled scheduling, travel, calendar maintenance, and email correspondence. Managed invoices, documents and process management. Created and maintained culinary budgets, reviewing monthly P&Ls, monitoring for discrepancies and correcting as necessary. Streamlined processes for greater efficiency. Prepared and proof-read all training materials, partnering with IT to upload training videos. Formatted and designed layout for menus.*Saved money by optimizing two-sided menus and delegating weekly menu printing to each restaurant location, which allowed locations to print only what was needed for the week. Show less

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  Walt Disney World

  Mar 2015 - Dec 2020

  Executive Assistant

  Supported 2 Directors and team of 35+ in all administrative needs, in addition to serving as backup for the Vice President’s office. Manage high-volume calendars and scheduling, arrange travel, submit and reconcile expense reports, arrange meeting spaces, media, presentations, conference lines. Schedule quarterly leadership meetings for up to 150 people, manage mailing lists, coordinate inter-departmental communications. Actively promote administrative best practices.*Created role efficiency and streamlined information flow by utilizing Microsoft OneNote for important department and project information, a practice which was later adopted by the department.*Recognized by leadership for taking initiative in creating and managing department SharePoint site to manage document libraries and important project updates. Show less