Tom Ondenge

Experience

• 

  Kemri/cdc

  May 2012 - Feb 2016

  Procurement Ass

  PROCUREMENT• Ensure all requests are attended to in timely manner by ensuring procurement rules and regulations are adhered to.• Ensure all purchase approval is obtained prior to purchase.• Regular reports on PRF , LPO , Deliveries and Invoice status • Assist in procurements, budgeting and all administrative functions for the regional office• Keep track, process and submit all project documents, including activity budget requests, TEFs from/to the project staff and to/from Finance and administration. • Oversees fuel consumption, keeping track of the fuel card and ensures that vehicle handling policies and procedures are adhered to• Maintaining an updated inventory listing, in line with HJFMRI policies and procedures• Advice programs on market trends • Vendor relations Management • Daily coordination of HJFMRI procurement activities• Prepares the required documentation for procurementsINFORMATION MANAGEMENT• Keeping soft copy of reports and other project documents• Taking minutes during staff meetings and circulate to all staff• Managing electronic and hard-copying filing systems for the regional office• Assisting with monitoring of all regional office activities; reviews/proof reads draft reports• Summarising information in written and oral form for use by senior management and other staff as appropriate.• Organizing field trips, conferences, and seminars and to ensure maximum participation by target audiences.• Participating in interviews with program partnersFLEET MANAGEMENT• General management of all HJFMRI pool of vehicles in cooperation with director of operations• Maintains vehicle board daily• Collects and distributes vehicle log sheet daily to drivers and ensures that vehicles are safe and road worthy• Supervising the management of the motor pool and dispatch team, and of international and domestic air travel arrangements and approvals.• Overseeing fuel consumption, keeping track of the fuel card and ensures that vehicle handling Show less

• 

  HJF MRI KISIAN KISUMU

  Mar 2016 - now

  Procurement Officer

  Ensure the Procurement process is followed to the letter as per the Standard Operating Processes, donorrules and regulations. Review Purchase Requests (PRs) for accuracy of information and category of items contained against theProcurement Plans before submitting for review. Manage procurement contracts. Acted as the company’s /SWA resource person (trainer) on supply chain management. Developed procurement plan and strategies. Assist in prequalification activities of potential bidders. Approving bills for payment. Advised programs on procurement procedures and operations. Prepare timely and accurate procurement report. Participate in program budget together with program manager and procurement manager. Ensured all program procurement needs are met on time in accordance with donors’ standards Show less

• 

  Centre for Health Solutions - Kenya (CHS)

  Nov 2016 - now

  Procurement Officer

  Ensure the Procurement process is followed to the letter as per the Standard Operating Processes, donor rules and regulations. Review Purchase Requests (PRs) for accuracy of information and category of items contained against the Procurement Plans before submitting for review. Manage procurement contracts Negotiate with Suppliers, service providers and vendors on pricing, delivery terms and schedules. Participate in tendering process and take minutes as may be required.  Continuously monitor, manage and report on Supplier, vendor and service Provider performance andharnessing their relationships with SOP. Prepare for and participate in the receipt of program supplies and submit delivery reports for review. Receive, prepare and submit to the Management for review all Invoices and Procurement documentation fully compliant with the internal and external regulations. Participate in Market Surveys, collect, analyse and report on the market dynamics on CHS programmatic needs guided by the Market Survey Guidelines. I manage and monitor contracts and supplier performance to ensure that terms and conditions andstandard operating procedures are adhered to as provided by CHS Standard Operations procedure. Prepare and update the Transport Plan for National and International movement of cargo Carry out due diligence for suppliers, this includes conducting ATC, reference checks, supplier visits etc. Provide constructive support to other departments to ensure compliance with policies and procedures Implementing internal and external audit corrective action plans (CAPs) Carry out procurement activities in compliance with CHS and donor regulations Preparing and submitting accurate Monthly reports for review by the operations Manager by the 2nd of every month. Supporting in the development and update of the procurement plans as required. Maintain, update and submit for review the Contracts database. Show less