Sohail Kashif

Experience

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  Tecnicas Reunidas

  Aug 2011 - May 2023

  Current Job Responsibilities:• Provides administrative support to ensure efficient operation of office.• Prepare/distribute official correspondence, memos, letters, emails, and forms on behalf of higher management,• Preparing spreadsheets and presentations for management.• Establishing/implementing office protocols.• Creating general forms for office use.• Arranging transportation for general staff for regular duty at site offices. • Makes travel arrangements for senior staff such as booking flights, cars, and hotel or restaurant reservations.• Assist in the preparation of regularly scheduled reports.• Develop and maintain computerized and manual filing systems• Maintains supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies.• Submit and reconcile expense reports.• Receive/Approves invoices on behalf of company.• Analyzing resources vs expanses and creating weekly and monthly reports.• Preparing & maintaining employees record.• Ensures smooth operation by completing preventive maintenance requirements, calling for repairs, maintaining office equipment inventories and evaluating new equipment and techniques. Show less Job Responsibilities:• Directly reporting to Project Manager as first point of communication.• Assist the Manager in the preparation and compilation of official correspondence, meeting notes, memos when necessary.• Ensuring systemized flow of information and communication in accordance with company’s standard management.• Follow up with team on internal projects, communication and deadlines.• Sending and receiving all official communication through emails, letters and transmittals.• Composing, editing, assigning reference and review all outgoing correspondence.• Maintaining log for all incoming and outgoing correspondence/transmittals. • Focal person to provide required employee credentials to regional HQ/resource planning. • Compilation of statistical information or reports as required.• Uploading timesheets and man-hours details in the system for Project employees.• Maintaining records for employees vacation status, assessments etc.• Performing highly confidential administrative duties.• Creating E-Services Requests through Company Portal e.g. SSRS (Share Services Request System) (General services requests like lunch or tea arrangements for meetings etc.),  SSIT (I.T Related) (For trouble shooting or requesting installation of required software/hardware) • Organizing and coordinating meetings, teleconferences, workshops, trainings and events as specified by the Direct Manager. • Record keeping, Proper Filing of all the documents with labeling for project record.• Scanning important documents for electronic record. • Maintaining/ordering inventory of required stock/supplies for the office stationary.• Diary/calendar management.• Maintaining company vehicles usage log. Show less

  • Administrative Officer

    Jun 2018 - May 2023

  • Administrative Assistant (Working for SABIC)

    Jan 2014 - May 2018

  • PCS/Planning (Reporting)

    Aug 2011 - Jan 2014
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  TTSJV W.L.L

  May 2023 - now

  Site General Services Administrator/Buyer

  Bapco Modernization Programme (BMP)