Astrid B. Schwizer

Experience

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  Hardinge Inc, EBD

  Jan 2002 - May 2004

  Executive Management Assistant
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  IVP Vaccari, Berne

  Jun 2005 - May 2008

  Executive Assistant & HR Manager
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  FORS AG

  Jun 2008 - Jun 2012

  Chief of Staff/EA & Paralegal

  I effectively composed, transcribed, and edited confidential correspondence and documents. I performed all general office duties; prepared and administered all time entries, client billings opened and closed files, arranged appointments, scheduled hearings, typed pleadings, contracts, deeds, and agreements, maintained and organized all client files, prepared exhibits including bate stamping documents for trial; additional duties included some Paralegal work such as drafting corporate documents, forms, and probate matters. In addition, I created presentations and participant resources (containing 30 – 60 pages), including tables, diagrams, maps, and statistical results for meetings and seminars using PowerPoint. I also developed employee pieces of training and customer product seminars for up to 250 participants. Show less

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  RUAG Real Estate

  Jul 2012 - Oct 2016

  Chief of Staff/EA & PA, Process Auditor

  As the Chief of Staff, I supported and advised the CEO in Leadership and Management questions, arranged and organized meetings, events, seminars, and workshops.I edited, created, designed, and published the management handbook and was actively part of the strategy and vision development.I was part of the document and management team that developed work processes and audited them. I was responsible for the security clearance of the employees and held my own 11e security clearance for civil and military government employees. In this function, I also worked as a diversity manager.I also supported the CEO in his mandates as the president of RICS Switzerland and took courses in Real Estate Surveyor and Marketing.Last but not least I took over some PA tasks for the CEO. Show less

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  Lisa Pearl Live!

  Nov 2016 - Sept 2022

  Chief Of Staff/Executive Assistant

  Lisa Pearl is an actress, TV producer, assistant director, makeup artist, and radio host of the Lisa Pearl LIVE! Show. As her Chief of Staff and EA, I delivered support to Lisa Pearl by drafting communication to potential investors and designing program flyers. I also maintained the calendar and agendas and crafted the logo and letterhead for the Lisa Pearl LIVE! Brand. Along with this, I planned interviews for the monthly show, Lisa Pearl: Author's Hour. I strategized special events the radio program featured, such as film festivals, movie premieres, after-parties, and movie producer meet and greets. I created a marketing strategy and coordinated social media promotions for Lisa's various areas of concentration.Furthermore, I assessed all accounts, eliminating those that did not fit the promotional plan—produced a targeted post publishing schedule to keep fans informed and engaged. I strategically planned & conceptualized creative, out-of-the-box strategies to enhance business accounts and ensured business growth strategies are met. Show less

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  CSL Behring

  Jan 2018 - Jun 2019

  Chief of Staff/EA/Administration Team Leader

  CSL Behring is a global biotherapeutics leader that develops innovative therapies to treat people with life-threatening medical conditions. As a Chief of Staff/EA/Administration Team Leader, I helped in top-level management, including General Manager, Quality Manager, Director of Finance, and Senior Manager of Human Resources. I assisted the president by utilizing time management skills to allow the executive to focus on day-to-day operations.I screened and prioritized incoming requests, directing them to appropriate departments as needed; personally addressed issues, concerns and resolve problems. I developed and prepared highly confidential correspondence in French, German, and English (using Microsoft Word) for internal/external recipients, including letters, emails, memos, forms, contracts, proposals, and personal communications. I produced executive-level PowerPoint presentations that included tables, charts, graphics, text, presenter's slide lecture notes, and participant's note page. Furthermore, I planned and organized events onboard; coordinated with outside vendors such as local hotels, marinas, and entertainment while maintaining an open dialogue with clients to ensure smooth running events. I also scheduled and coordinated business and personal appointments for the president, arranged transportation and hotel accommodations. Show less

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  FINGER LAKES COMMUNITY COLLEGE FOUNDATION

  Oct 2022 - Jul 2023

  Temporary Executive Assistant To Chief Financial Officer

  - Prepared draft budget adoption schedule that conforms to the meeting schedules of all entities charged with- reviewed and approved of the annual college budget.- Provided assistance and training to College-wide departmental staff who are assigned budgetary responsibilities.- Support with monthly Board of Trustees Meetings- Document and Contract Management in iContracts and Ellucian- Recurrent different Finance Reports for the CFO- Insurance and Asset Management- Calendar Management Show less

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  ENALAS Group

  Jul 2023 - now

  Executive Assistant to Chief Executive Officer

  • Executive Support: Provide comprehensive administrative support to the CEO, VP of HR, and other executive staff members. This includes managing complex calendars, arranging for meetings, preparing reports, and creating presentations. Coordinate executive communications, including taking calls, responding to emails, and interfacing with clients. Prepare internal and external corporate documents for team members and industry partners.• Communication Management: Act as the primary point of contact for the CEO and VP of HR. This includes managing an extremely active email account, composing and preparing correspondence, and screening phone calls. The administrative assistant will coordinate schedules, meetings, and appointments for the CEO and executives.• Meeting Preparation and Follow-up: Schedule meetings and appointments and manage travel itineraries. Assist with preparation of meeting materials and follow up to ensure key actions are completed. Organize and coordinate executive outreach and external relations efforts, as well as internal meetings and events. This includes providing logistical support, recording minutes, and tracking follow-up actions.• Confidentiality: Maintain a strict level of confidentiality regarding all matters pertaining to the organization and its operations, staff, and stakeholders.• Travel Arrangements: Manage domestic and international travel and accommodation arrangements for the CEO, VP of HR, and other executives as necessary.• Document Management: Prepare and edit reports, communications, presentations and other documents for the CEO and other executivesProject Management: May assist with or lead on certain projects within the organization, as directed by the CEO or VP of HR.• Special Projects: Participate in team meetings and assist with special projects as needed.• Support Staff: Assist in training staff members and new hires, or manage minor HR duties. Show less