Dima Habib

Experience

• 

  City University Lebanon

  Aug 2011 - Apr 2020

  • Establish and maintain students record management systems, including student transcripts, certificates and degrees awarded. • Provide oversight for the monitoring of student’s progress toward degree completion and maintaining the degree audit system.• Creating student’s profiles on SIS (Student Information System – Cloud SIS) by entering required data and scanning documents. • Coordinate, supervise and provide leadership for all functions and services of the Graduate School’s Registrar’s Office including registration activities, academic records management, graduation auditing, and commencement.• Provide leadership as key liaison to IT and the Business Office for issues pertaining to all services provided by the Registrar’s Office.• Oversee day-to-day management of policies, processes and operations of Registrar’s office and provide innovation, vision and accountability for the management of all records and registration policies and services.• Monitor and verify student enrollment and share in preparation of enrollment reports for internal and external audiences.• Supervise the verification of data essential to student loan processing and compliance, responsible for enrollment and degree reporting to:  Insurance and Social Security Department The General Security with information needed about foreigners’ students The Ministry of Education The Board of Directors• Contacting withdrawn students in order to know the reasons and try to fix if possible.• Oversee records management for students on academic probation, working in conjunction with Department Chairs. Show less

  • Admission and Registrar Assistant

    Feb 2013 - Apr 2020

  • Procurement Assistant

    Aug 2011 - Jan 2013
• 

  SEED

  Jan 2019 - Jan 2020

  Finance Assistant

  Ensure timely preparation of third-party payments and cash payments, and work closely with other departments on following procurement procedures.• Review the monthly settlement shared by the operation department as per the procurement procedure.• Prepare the monthly bank & Cash reconciliation with the assistance of the finance officer.• Assist with any other duties assigned by the Finance Officer, as and when required. • Support in preparation of supporting documents for project audits.• Ensure all advances are closed and relevant documentation required has been sent on a weekly basis Show less

• 

  Quantum Learning Center

  Oct 2020 - May 2021

  Computer Application Instructor

  • Identify and classify the components of the microcomputer system.• Demonstrate basic use of computer applications such as word processing, spreadsheet, power point.• Deliver Computer lessons to a range of different age groups• Ensure students acquire basic computer knowledge of software, MS office and internet research• Creating positive, stimulating and safe environment• Maintain and complete accurate records (Attendance Records) and progress Report• Perform other duties are required. Show less

• 

  Takaful

  Jun 2022 - Nov 2022

  Finance Officer

  • Carry out the day-to-day financial transactions.• Prepare weekly financial forecast. • Prepare the pay roll at the end of each month and send it to the finance manager.• Prepare Suppliers, bank accounts and cashbox reconciliations• Verify that vouchers and supporting documents meet TAKAFUL standards before payment• Ensure timely payment of contractors, suppliers and other expenditures• Ensure sufficient cash in the bank and in the cash boxes• Ensure filing of all financial documents according to TAKAFUL standards• Supervise, train and develop the team• Support project staff in financial matters• Perform daily bookkeeping and utilize the TAKAFUL accounting system.• Check all the supporting documents (purchase requests, purchase orders, quotations, authorization of payment, etc.) and ensure they comply with TAKAFUL’s procedures• Record VAT for all invoices on monthly basis and ensure proper filing• Ensure that cash payments are done properly• Ensure that cash and bankbooks records are updated on daily basis, ensuring that all coding is in line with donor and country coding structure. Show less

• 

  City University Lebanon

  Jul 2022 - Oct 2022

  • Develop and implement recruitment plans for new students and admissions policies for the university• Promote higher education by attending local and regional school fairs.• Work on promoting increased application and high retention rates.• Coordinate with schools to provide prospective students all information needed about the university in order to increase the quality and quantity of applicants.• Conduct school visit presentations and participate in other recruitment and admission activities • Meet potential students and conduct informative presentations.• Respond proactively to students, potential students and parents about their issues and concerns.• Follow up with newly admitted students regarding placement exams, registration dates, payment deadline and missing documents and inform students with their admission status.• Give assistance to first time registrants.• Collaborate with the marketing department to create a marketing strategy and manage the social media accounts.• Coordinator of the test center.• Prepare statistical reports. Show less

  • Admission Manager / Orientation and Recruitment Manager / Test Center Coordinator

    May 2020 - Oct 2022

  • Business Communications Instructor

    Jul 2022 - Aug 2022
• 

  Tankamel Sawa Organization

  Dec 2022 - Oct 2023

  Admin/ Finance Assistant

  • Support in preparing employees’ work certificates upon request.• Follow up on administrative procedures for staff NSSF documents in close coordination with Admin Manager and Auditor.• Follow up on governmental rules and regulation related to the labor law; regularly communicate the changes and advise in case of any violation of the law.• Makes sure all staff has the appropriate contract and personal files are kept up-to-date at all time, and guarantees confidentiality.• Assist in the recruitment process in accordance with the Tankamel Sawa standards.• Support in the exit administrative procedures, such as documents to be signed and belongings to be handed.• Prepare all correspondence and documents with partners (authorities, tax offices, Ministry of Labor etc.).• Ensure strict compliance with Tankamel Sawa and arche noVa procedures (standards for accounting quality, purchasing/validation/payment procedures for the project, cash movement, currency exchange, advances).• Ensure precise and correct data entry of transactions in the electronic accounting software, in accordance with the supporting documents.• Ensure petty cash boxes are properly handled, cashbooks maintained, and a cash count performed every day.• Prepare / process payments to suppliers in a strict but swift manner, in accordance with the Tankamel Sawa and arche noVa purchasing and payment procedures.• Responsible for quality of receipts / vouchers: check every single voucher, ensure that they are in strict compliance with standards and Finance guidelines.• Ensure that vouchers are properly presented, stamped and validated, and attaching the relevant and required supporting documents. Show less

• 

  Première Urgence

  Nov 2023 - now

  Finance Assistant

  • Manage the safe deposit box and the petty cash and conduct a daily physical inventory of the safe deposit box and the petty cash.• Prepare and follow up on the pay-outs and advances as per established guidelines.• Monitor due dates for payments of contracts.• Register the information of the beneficiaries in the cash card database.• Prepare the payment files and ensure that all documents are complying with PU-AMI regulations andprocedures.• Record all expenses in the excel books on a daily basis, and properly fill in the information needed(date,accounting code, project, budget code, etc.);• Issue vouchers and properly archive the invoices and saga vouchers in dedicated files as per donors’rules and regulations.• Collect all invoices exempted from the VAT and issue a quarterly report.• Prepare the accountancy files.• Prepare the bank reconciliation at the end of each month.• Be responsible for the monthly closing and submit it to Finance Officer and Manager for validation.• Be responsible of the preparation of the annual closing documents for the base.• Assist in the preparation for the external audit visits (i.e. donor visits, Coordination visits, etc.).• Check and be responsible for following up the program payments if applicable (cash for rent, cash for work and minor rehabilitation payments, etc.) Show less