Haley O'Toole

Experience

• 

  New Mexico State University

  Aug 2007 - May 2011

  Grants Accounting Assistant

  Calculate & balance monthly grants ledgers for collegeProcess expenditures for grants accountProvide a concise digital record regarding expendituresStructure filing system for ledger systemYear-end balancing of accounts

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  Ronald Reagan Minuteman Missile Historic Site

  Jun 2012 - Aug 2012

  Oral Historian

  Primary digital media contributor to “Memories in the Missile Field” oral history projectConduct film interviews through researched materialArchiving of interviewed material in both a physical and digital archive, including metadata entryDesign and production of educational videos using oral historiesSocial media management

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  Des Moines County Historical Society

  Apr 2014 - Jul 2015

  Museum Registrar

  Manage the care & maintenance of three historic structuresDaily operations accounting and budgetary managementOrganize, implement and support operational policies and proceduresDevelop, organize, and facilitate customer service and skills-based trainings for volunteers and staffCreate community collaborative membership programs for a diverse audienceDevelop and deliver educational programs for multigenerational learning across multiple sitesResponsible for production of monthly informational membership newsletter, including contentcreation and graphic designManage and design of marketing presence, including website & social media Show less

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  Missouri Botanical Garden

  Feb 2016 - Jul 2022

  Historical and Cultural Interpretation Supervisor

  Schedule all contractor meetings and timelines for completionData entry of detailed reportsAnnual budget management and expense reportingManage all interdepartmental relationships during long-term construction projectsResponsible for proposals and contract management as key project managerCoordinate and lead cross-departmental meetings on collaborative projectsOrganize large scale project work from start to completionFacilitate the daily quality of public spaces with an audience driven focusPerform high level presentations for internal and external stakeholdersManage a large team of staff and volunteers, including providing wide-scale customer service trainingDevelop relationships with community partners as a consultant for local historic homesCoordinate sustainable practices in alignment with the organization’s mission and budgetary needsProvide daily educational experiences for the public through organized tours, classes, and formalpresentations throughout the communityOrganize and manage daily metrics for long-term project evaluationResearch & develop historical and nature-based content for community education through interpretiveprogramming Show less

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  JLL

  Jun 2022 - now

  Lead global transformation of programs, including guiding teams to document processes and organizational structure, along with presenting scope of services and metrics via online pages Support new program set up via set up of project management tools and development of communication of innovative program to deploy operational technologies in the workplaceOrganize Change Management of new and updated programs being integrated into the organization at the global levelDevelop and write processes for programsEngage with stakeholders and develop high level relationships to deliver global programs. Develop and deliver presentations to large audiencesWrite articles and press releases to introduce new programs and their developmentsDesign reporting structure for high level leadership of completion data of organization wide initiativesOrganize and track actions for meetings that find common ground for stakeholders and create solutions for client challengesConsult on best ways to set up new programs and deliver resources for creationDesign content and visual view of online hub pages for programs Show less Develop methodology to achieving globalization through management skills on Project MeliusInitiate and enact Change Management through stakeholder engagement to drive client alignment and documentation. Drive action through maintenance of tools like a project tracker and organize meetings with stakeholders to gain alignmentWrite regular status report to share updates on progress with key stakeholders and leadersDevelop communication to engage with stakeholdersSupport development of a BI dashboard to communicate the global transformational effortOffer presentations on behalf of the global transformation to large audiences of cliental. Show less

  • Director, Facilities Management/ Intergrated Solutions Manager

    Jul 2024 - now

  • Business Integration Program Lead

    Oct 2023 - Oct 2024

  • Project Manager, Global Projects

    Jun 2022 - Oct 2023