Denise Toliver

Experience

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  World Wildlife Fund

  Nov 2006 - Apr 2018

  Administrative Assistant/Business Services Coordinator

  •Facilitated business processes and operations by ensuring continuity, integration of policies and procedures. Monitored and maintained the financial resources; preparing budget reports and documentation; compile, organize and summarize data to ensure compliance with organizational goals and objectives.•Unified employees, products, clients and other resources to establish policies and procedures for the team’s conversion into a new $15M CRM software system. •Processed annually over $16 million dollars of corporate revenue, from over 300 corporations, directing funding throughout the organization. •Unified administrative support to two programs simultaneously which included the Senior Managing Director, and 11 program staff. •Organized and mobilized often complex logistics for a high number of meetings, conferences, and numerous special events. •Oversaw Project Coordination for the multi-million dollar Renewable Energy Campaign, ensuring projects and deliverables were on track and completed in a timely manner. •Organized, attended and participated in stakeholder meetings. Prepared presentation materials. Ensured project deadlines were met. •Served as principal source of information on policies, procedures, programs, and office activities. Consistently aligned coordination with over more than 100 global offices and successfully coordinated across external and internal departments. Navigated well across various levels of management. Responsible for re-organizing and strengthening the Global Forest Program’s massive database containing hundreds of contact records. Participated in the designing and developing of the new Share-point intranet site. •Hired and mentored temporary help when appropriate. Regulated and coordinated work projects. Trained, supervised and mentored temporary and new staff on a continuous basis.•Developed, implemented and improved office policies and procedures. Show less

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  ArchSCAN, LLC

  Dec 2018 - now

  Chief Archivist/Project Manager/Assistant Production Manager

  Lead a team of 6 support staff in overseeing a $650,000 project. Managed as many as 150 smaller projects.•Develop and implement archival policies and procedures, ensuring consistency with industry standards and best practices. Oversee the acquisition, preservation, and accessibility of a diverse range of materials, including paper records, photographs, digital records, and audiovisual materials. Spearhead digitization projects and implement technology-driven solutions to improve access to archival collections. Manage the archiving and cataloging of historical documents and facility construction documents, and records to ensure long-term preservation and accessibility.•Monitor and manage budgets, including funding for digitization and preservation initiatives and archival development.•Train and mentor staff in archival practices, metadata standards, and digital preservation techniques.•Present research findings and archival resources to stakeholders.•Managed the day-to-day operations of facility construction documents, including cataloging, preservation, and digitization.•Developed a comprehensive metadata schema for describing archival materials, improving searchability and access to collections. Collaborated with internal departments and external partners to ensure successful implementation of their digital asset management system. Provided reference services to researchers, historians, and the public, ensuring the efficient use of archival materials. Show less