Jean Auko

Experience

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  Grafa International LTD.

  Jan 2012 - Dec 2012

  Administrative Assistant
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  Pacemaker International

  Jan 2016 - Aug 2017

  Volunteer Teaching Assistant

  ● Helping the teacher in developing lesson plans.● Track student attendance and class schedules● Review material taught in class with individual students with learning challenges● Work with smaller groups of students for remedial teaching or reinforcing the learning process● Tutoring Students with special needs.● Encourage and motivating pupils.● Assisting with marking and correcting assignments and exams.● Attending meetings and reviews.

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  Kenya Assemblies of God(East Assemblies)

  Jun 2017 - May 2018

  Administrative Assistant

  ● Answering phone calls and directing the messages to the appropriate staff members. ● Managing the Senior Pastors Calendar and appointments. ● Schedule home and hospital visits of members by the Pastors and other departmental leaders. ● Assist in the preparation, creation, and management of the church calendar. ● Prepare and organize staff meetings and board meetings, and take minutes during the meetings. ● Draft correspondence letters, print, and scan documents for the staff and students. ● Send out communication on upcoming events, or any relevant information to the church members on a weekly basis. ● Assist the Administrator in the management of Sunday services and all other meetings. ● Manage the office petty cash. ● Procurement and Requisitions for office and departmental supplies. Show less

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  Moringa School

  Mar 2018 - Dec 2020

  ● Drafting company policies ensuring the company’s rights and interests are not infringed upon such as the intellectual property policy, the Anti-Corruption and Bribery policy, Community Safety policy, among others. Further participating in the implementation process and development of the staff training programs. ● Drafting contracts, and monitoring the contract schedules i.e all standard company contracts such as employee contracts, MOU, NDA, Student agreements among others. Additionally, leading the contract Q&A sessions for the students and reviewing all agreements from our partners/affiliates. ● Designed legal audit plan, executed and continued to effectively manage the company records and assess compliance with the legal requirements and company policy. ● Research and prepare legal opinions to ascertain the Company’s compliance with regulations.● Assist in the preparation of legal documents. ● Prepare and monitor contract schedules.● Ensure the company’s rights and interests including intellectual property are not infringed upon.● General support across various functions in the business such as secretarial tasks assigned. Show less ● Assisted in the development, updating, and implementation of organizational guidelines and policies such as the travel and expense policy. ● Immigration: processing of work permits for expatriates in the organization, working with different stakeholders internally and externally. Further, drafted and implemented a company-wide immigration policy that would provide rules on the procedures and set -timelines for the acquisitions of these documents. ● Developed and implemented the new employee orientation and on-boarding program which included setting up an onboarding calendar, facilitate the onboarding sessions, provide a training manual for managers, collecting statutory documents, and update the onboarding feedback tracker. ● Developed a HR record management procedure that provided guidelines on maintenance, collection and updating of staff information ensuring the relevant statutory documents are captured in the personnel files. ● Assist the L&D team in identifying training programs and facilitators. Additionally, facilitate training sessions and collating data for the HR monthly reports that would analyze the effectiveness of the training. ● Support the Recruitment Team in CV Screening and administration of application forms, responding to candidate queries via Email, assist in conducting reference checks on final candidates prior to sending out offers where necessary, and reaching out to candidates via phone on a monthly basis to get feedback on the Hiring Process. ● Assist in the drafting preparation and administration of contracts as required● Developed an efficient organizational communication program that included the facilitation, planning, drafting of guidelines for the weekly “All hands meetings” and the Monthly staff assembly. Show less ● Organized internal and external activities for staff and students such as bonding activities, hackathons, graduation ceremonies, and sports day. ● Managed and trained the cleaning team and the office messenger.● Drafting, sending, following up on student and staff contracts, and all correspondence letters to other institutions. ● Procurement: ensuring the purchase of required items, managing the inventory, and maintaining all records of purchases.● Planning and managing meetings by ensuring weekly meetings are scheduled and set up on time and follow-up on all teams ensuring they have prepared and uploaded the presentations.● Space management: Ensuring the classrooms, offices, and staff areas are properly arranged. The space is clean with enough furniture. Further, the school parking space is properly utilized and the management of school events. ● Managing all staff, consultants, and or guests' travel and accommodation. This involved planning, sourcing, and selecting the best and most affordable flights and accommodation facilities. ● Schedule, update and manage the events calendar Show less ● Answering incoming emails and phone calls and directing the messages to the appropriate staff members. ● Directing visitors and handling walk-ins and accurately recording them in the walk-in tracking system. Additionally, providing general support to visitors and monitoring their access. ● Collaboratively working with all teams to create admin-based budgets. ● Inventory: maintaining stock records and the security process around this. ● Ensuring the timely payment of bills and managing the documentation of all receipts and invoices. ● Space management: Ensuring the classrooms, offices, and staff areas are properly arranged. The space is clean with enough furniture. Further, the school parking space is properly utilized and the management of school events. ● Prepare and set up for meetings and write minutes. ● Data entry, draft letters, print, and scan documents for the staff and students. ● Developing and maintaining an office filing system. Show less

  • Legal Assistant

    Jan 2020 - Dec 2020

  • Human Resources Assistant

    Apr 2019 - Dec 2019

  • Senior Administrative Assistant

    Aug 2018 - Apr 2019

  • Customer Care Associate

    Mar 2018 - Aug 2018
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  Riziki Source

  Feb 2022 - now

  ● Develop, implement and evaluate programs and initiatives aimed at promoting inclusionand accessibility in employment and education.● Design curriculum and deliver training sessions and workshops for organizations ondisability inclusion and policy implementation.● Train young persons with disabilities on work readiness and 30 organizations oninclusion.● Lead the placement of persons with disabilities by supporting organizations in their recruitmentinitiatives.● Provide technical assistance and support to partner organizations on employable program for youths.● In partnership with other stakeholder, I organize mentorship and careerdevelopment activities to improve employability of the participants with disabilities.● Conduct research, data analysis and program evaluations to measure the impact andeffectiveness of programs Show less

  • Programs Officer

    Jul 2023 - now

  • Administrative Assistant

    Feb 2022 - now