Sharlene Vance

Experience

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  Pacific University Library

  Sept 2010 - Aug 2014

  Government Documents/Acquisitions Assistant

  • Opened shipments, labeled and shelved documents, catalogued items into library computer database (Ex Libris Alma, Innovative Millennium), superseded and withdrew items, inventoried items, filed shipping lists/visa statements, submitted claims for missing items, updated procedures, and processed items.• Researched the acquisition of cost-effective materials through different vendor sites (YBP Gobi, Amazon, Barnes and Noble, etc.), entered invoices, and performed data entry using library database.• Obtained knowledge about the Superintendent of Documents (SuDoc) Classification System and the Library of Congress Classification System. Show less

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  Pacific University

  Sept 2013 - May 2014

  Biology Researcher

  Completed senior capstone project on “The Link between Obesity and the Pro-Inflammatory Cytokine Interleukin-6 in the Pathogenesis of Type 2 Diabetes.”• Reviewed primary literature on my topic.• Wrote a 10-page paper implementing all my knowledge throughout the year.• Designed a poster and presented my research to fellow students, faculty, family, and friends.

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  IBridge, LLC

  Aug 2014 - Jun 2015

  Accounts Payable Data Entry Operator

  • Timely and accurately processed all necessary bills/invoices from Bill.com with occasional overtime work.• Performed high volume data entry by maintaining high productivity (+2000 documents/week) and a low data entry error rate (<5%).• Attended data entry training as requested, utilized Data Entry Manual, and participated in real-time team discussions regarding processes, rule changes, and guide exceptions.

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  National Psoriasis Foundation

  Jun 2015 - Jun 2019

  • Supported research team members in the grant submission and review process, and communicated to grant applicants and awardees.• Became the Assistant Managing Editor of the Journal of Psoriasis and Psoriatic Arthritis (JPPA).• Managed research content on the NPF website, including the Drug Pipeline.• Helped coordinate the annual Research Trainee Symposium and other scientific meetings.• Assisted with Patient-Centered Research surveys, reports, and other research projects. • Tracked research grant and fellowship recipients, created check requests and acknowledgement letters for awardees, and assisted with marketing research funding opportunities.• Processed reprint requests for Journal of Psoriasis and Psoriatic Arthritis (JPPA).• Provided administrative support for scientific meetings, took meeting notes, and assisted with other various research projects. • Processed checks, credit cards, and online gifts from constituents, medical professionals, and corporate sponsors.• Entered records into Raiser's Edge database, updated contact information, renewed memberships, added event registrants, prepared acknowledgment letters and gift receipts, updated spreadsheets for Finance, and performed gift reconciliation.• Contacted constituents about database/membership-related questions by email and phone.

  • Research Programs Coordinator

    Oct 2018 - Jun 2019

  • Research Programs Assistant

    Feb 2018 - Oct 2018

  • Research Assistant

    Oct 2017 - Feb 2018

  • Data Entry Clerk

    Jun 2015 - Feb 2018
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  Lines for Life

  Jun 2019 - May 2023

  • Coordinated grant and contract logistics, including timelines, assignments, proposal submissions, and results.• Led regular grant and contract meetings to discuss upcoming opportunities, deadlines, and deliverables.• Tracked contract and grant reporting deadlines, followed up to ensure reporting deadlines had been met, and filed reports and supporting documents in SharePoint.• Managed Salesforce database: was responsible for entering donations, updating records, preparing acknowledgement letters, pulling ad hoc lists, and spearheading upgrade processes to improve efficiency. • Assisted Development team in planning fundraising events and providing day-of event support and payment processing. Show less

  • Grants & Contracts Manager

    Jan 2022 - May 2023

  • Development Coordinator

    Feb 2020 - Jan 2022

  • Development Database & Grants Coordinator

    Jun 2019 - Feb 2020
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  Chimp Haven

  May 2023 - now

  Grants Manager

  • Serves as primary grant writer for the organization and manages entire proposal process (e.g., application submissions, awards, and reports).• Creates and maintains a pipeline of potential foundation and corporate partnerships through ongoing research and outreach.• Builds meaningful relationships with current and prospective funders through donor cultivation and stewardship.• Collaborates with Animal Care leadership and Finance Departments to determine priority funding needs throughout the year. Show less