Experience

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  Cragan campellone & associates

  Jan 1998 - Jan 2000

  Administrative/ executive assistant to rae anne campellone
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  W5 creative

  Jan 2002 - Apr 2005

  Executive assistant / production assistant

  Initially responsible for performing administrative and accounting functions in support of 2 companies and a third after six months. Subsequently assigned exclusively to work for the President and then for the Vice President of New Business Development and the General Manager. They required assistance in scheduling meetings and appointments, coordinating travel arrangements, maintaining positive client relations, preparing detailed expense reports, troubleshooting problems, and handling numerous other functions as required. I also supported temporary and contract employees with travel, shipping, reports & budgeting, creating & maintaining show-books as well as setting up meetings between them & staff members for the clients. I was also involved in performing various pre- and post-production duties for live events and videos. While employed I worked on events that featured Elton John, Sheryl Crow, Natalie Cole, the Neville Brothers, and George Bush. Show less

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  Consensus communications

  Mar 2006 - Mar 2008

  Executive assistant

  Responsible for supporting the Public Relations staff as well as Personal Assistant to the Partner/Vice President. I took over all accounts receivable & payables within my first four months. I maintained the Partner’s daily calendar, scheduled & confirmed meetings, responded to emails, answered his phone, handled his time entry and expenses, opened and processed his incoming mail, and kept great client relations on his behalf. I supported the PR team with staff & client meetings, registrations for audio or web conferences, sponsorships of events and advertising, distribution of press releases, media tracking, travel arrangements, preparation of reports or client materials including proposals and contracts. During my two years I reduced the amount of outstanding receivables by 70% and updated all office procedures and software to more efficient and cost effective ones. Show less

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  Menuvantage/adp

  May 2008 - Jun 2010

  Executive administrative assistant

  Supported the Owner/ CEO with his administrative and HR responsibilities for 2 of his companies located in Orlando (MenuVantage & US Equity Advantage) until he sold MV to ADP Dealer Services in 2009. I also supported other managers in the office with various administrative assistance including accounting. During the year after the sale I was dividing my time between US Equity and ADP. I handled all the internal commissions, AP and payroll submissions to ADP. After that I went full time to US Equity. Show less

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  Us equity advantage

  Jun 2010 - Apr 2013

  Executive assistant & hr coordinator

  o Presented HR topics to management and assisted them with coaching opportunitieso Implemented employee recognition at company meetings including performance and years of service o Mentored and coached employees with disciplinary actionso Created new pre-hire procedures to include a checklist and trainingo Managed performance reviews and employee surveyso Wrote and updated company handbook to keep up with common business practice and changing compliance lawso Handled employee hiring and terminationso CEO's executive admin responsible for personal/business travel, personal banking, errands, as well as appointments/calendar maintenance; and organize all his files o Attend meetings to take notes plus perform general office functions like ordering office supplies, scheduling meetings, weekly progress reports and coordinating all office events and company-wide tripso Staff supervision of Front Desk Coordinatoro Developed and maintained policies to improve office inefficiencies and stay within budgeto Served as project manager for build-out of new office expansion and move-in, selecting finishes, determining set up of offices and corresponding phone, fax lines and computer access Show less

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  Patientmatters

  Jun 2013 - Aug 2013

  Hr assistant / executive assistant

  o Managed the applicant screening process including coordinate interview agendas, maintain tracking compliance, and set up meetings with candidates with the executive team o Sourced recruiting outlets for hiring all over the country, put together an Open Job Report and various other HR reporting, and matrix maintenance including Organizational Chartso Audit new hire orientation / process paperwork and various human resources processes / procedures ensuring completion and accuracy o Put together and distributed monthly company newsletter that included HR metrics regarding recruitment and other HR initiativeso Coordinating different audio and web conferences for staffing meetingso Setting up various size meetings including at remote locations including handling travel arrangementso Maintaining department daily calendars and preparing multiple expense reports Show less

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  Gibbs group, inc

  Apr 2014 - May 2015

  Office manager

  o Managed the screening process of all employees with E-Verifyo Handled time and attendance issueso Maintained the licenses and certifications of employees and for the business o Worked directly with owner-partners on disciplinary issues and resolving employee conflictso Handled bi-weekly payroll including payment of federal and state taxeso Employee expense reimbursements of fuel or truck maintenance o Worked with the CPA to reconcile monthly and yearly financialso Handled all AP and ARo Upgraded and started a new company file in QuickBooks 2014 so they would qualify for DOT jobso Reviewed estimates/ invoices and contracts for approval and payments including notarizing all state jobs Show less

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  Sawgrass asset management, l.l.c.

  Apr 2015 - Feb 2022

  o Maintain positive employee relations and keep benefits fresho Responsible for onboarding all employeeso New hire screening of potential candidateso Employee benefits enrollment at annual renewal or eligibility date o HSA enrollment and monthly / quarterly deposits o Annual benefit statements and PTO reconciliationo Provide input to senior leadership and update on progress of contracts or important matterso Interface with technical resources, business owners, end users and managemento Sourced accounting and finance positionso Recruited temporary administrative helpo Maintain constructive vendor relationships of all typeso Coordinate troubleshooting between vendors and companyo Review vendor contracts to save the company money and ensure the office is running efficientlyo Handle annual corporate insurance renewals Show less o Extensive detailed data entry managing all the AP/ARo Manage expense reporting process for multiple executiveso Reconcile multiple bank accounts monthly o Direct annual audit preparation with CPA o Reconcile multiple corporate credit card statements for firm o Prepare 1099s annuallyo Manage bank deposits and fraud preventiono Handle all document retention for IRS & SECo Year-end closing entries for prepaid expenses and reversal GL entrieso Regular journal entries and financial reporting /budgetingo Organize and coordinate special events and meetingso Manage sponsorships of events and advertising with our marketing departmento Coordinate conferences, employee training, and lunch and learns Show less

  • Office Manager

    Aug 2019 - Feb 2022

  • Exective Office Administrator

    Apr 2015 - Aug 2019
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  Moffitt

  Feb 2022 - Jun 2022

  Office administrator / recruiting assistant

  o Monthly reconciliation of all corporate credit card statements for forty employeeso Handle registrations and renewals for the Department of Revenue in multiple stateso Work on getting the company registered in multiple states for contractor, and construction licenseso Use LinkedIn for recruiting and sourced open positions for engineers and other positionso Conduct initial interviews and work with managers to coordinate second interviewso Manage the transition from a traditional desk phone system to Cloud-based phone lines that integrated with Teamso Ensure the smooth operation of the office and keep supplies well-stockedo Work with multiple managers in various departments as needed Show less

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  Unknown ndt firm

  May 2023 - Aug 2023

  Office manager & hr generalist

  o Onboard employees for health insurance and 401k planso Start tracking paid time off and create a PTO policyo Create classes for overtime on eligible employeeso Multiple state payrolls and taxeso Establish onboarding policies o Implement expense policieso Extensive detailed data entry managing all the AP/ARo Reconcile multiple bank accounts monthly o Set up and maintain multiple company QuickBook fileso Follow up on past-due AR

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  Freelance

  Sept 2023 - now

  Bookkeeper

  o 1 Client with 2 Companies o Reconcile bank and credit card accounts o Set up the chart of accounts and vendors as neededo Create memorized transactionso Complex entries with splits and pass-through expenseso Work with CPA as neededo Run financial reportso QuickBooks Online versions

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  Leadership jacksonville

  May 2024 - now

  Office manager