Mwaka Mwiinde Siwale

Experience

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  MAZABUKA MUNICIPALCOUNCIL

  Mar 2009 - Jul 2010

  Group Accountant- Revenue

  •Responsible to chief accountantSupervise all revenue collectors To ensure that Revenue section collects Council revenue at the minimal cost of collection. To ensure that accurate and updated debtors ledgers are kept. See to it that proper arrangements are made for the safekeeping of Council moneys Maintenance of debtors control accounts Ensure that Issuance of reminders to debtors are prepared and delivered timely Production of weekly/monthly reports on revenues Bring to account promptly under the correct head and sub head all Council moneys collected. Any other duties assigned by supervisor Show less

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  MAZABUKA MUNICIPAL COUNCIL

  Dec 2010 - Oct 2015

  • Responsible to chief accountant/Director of finance• “To ensure that no money is paid out unless a payment voucher is made ” • “To ensure that all vouchers are completed with all required details including coding allocations. The Council is implementing MTEF chart of accounts, so programs and activities must be properly indicated on the payment vouchers.” • To ensure that all payment vouchers are approved and authorized before payment is made• Supervision of the support staff • “To ensure that payment vouchers relating to purchases are supported by the suppliers ’invoices, good received notes • “To ensure that when an open cheque is issued, a receipt of acknowledgement of the cheque is obtained from the payee before the cheque is handed over • “To ensure that original supporting documents are attached to the payment vouchers, that the original documents are all stamped ‘paid’ by means of a special stamp to avoid duplicate misuse of the same documents and that the cheque number is correctly shown within the paid stamp• “To ensure that all payment vouchers with supporting documents, and any other forms which support a charge in the accounts is carefully filed, secured against loss and be readily available for audit” • “To ensure that all payments to contractors executing Constituency projects are paid by cheques and no payments in cash • “To ensure that only projects which have been appraised and approved by the Council are funded• Preparation of monthly scrutiny expenditure reports for all the accounts.• “ To ensure that cheque books and cheque forms are kept secure under lock and key when not in use• “To report any missing/lost cheque to the superiors so that a stop order is sent to the bank on which it was drawn• Provide information on creditors payments to Accounts promptly.• Preparation of Council budget estimates• Ensure FMIS reports are submitted to ministry every quarter Show less Receiving the budget estimates from all the departments of the Institution and critically examining them for correctness, accuracy and completeness. Studying the previous budget and taking into consideration the benefits and losses incurred during the previous financial year. Suggesting suitable amendments in the budget to the higher authorities and managerial staff of the concerned departments. Consolidating the data for budget presentation and providing an overview of the financial status of all the operations. Rendering financial advice to the management officials of different operations, to undertake proper financial planning and decision-making. Submitting budget reports to the higher management of the Institution for further scrutiny and approval. Monitoring the budget throughout the year. Show less responsible to chief accountant supervision of officers under her section maintenance of accountable document register for receipt books maintenance of accountable document register for licenses Ensure that re-order level for Accountable documents are strictly followed and that at no time should receipt books run out of stock. ensure that transactions requiring journal entries are properly documented maintenance of supplier’s register preparation of unionized monthly pay roll Production of monthly LASF, NAPSA, PAYE, and union contribution schedules. maintenance and updates of creditor’s control accounts to ensure that officers submit reports by 7th of each month maintenance of imp rest analysis cashbook Preparation of monthly receipts and payment report. preparation and submission of vat returns monthly in charge of stock taking annually before 31st December accountant responsible for the Administration Department responsible for accounting of government grants any other duties assigned by the superiors Show less

  • Group Accountant- Expenditure

    Nov 2012 - Oct 2015

  • Group Accountant- Budget Analyst

    Jul 2011 - Nov 2012

  • Group Accountant- Accountancy

    Dec 2010 - Jul 2011
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  Lusaka city council

  Nov 2015 - now

  • Responsible to Chief Accountant• preparation of annual revenue budget estimates for finance and general purposes committee (f&gp)• Responsible for FMIS reports• Checking of all payment vouchers for F&GP Committee• controlling of expenditure• preparations and maintenance of cashbooks for the council and maintenance of records in relation to cash and bank balances• bank reconciliations• Maintenance of records of debts to/from other councils and Lusaka clothing factory.• maintenance of records on sale of house• preparation Constituency Development Fund (CDF) receipts and payments• Preparation of Council budget• overall supervision of the section• any other assignment given by the director, deputy and assistant, chief accountant (accountancy) Show less

  • Chief Accountant

    Jul 2017 - now

  • Group Accountant

    Nov 2015 - now
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  CHOMA MUNICIPAL COUNCIL

  Nov 2017 - now

  CHIEF INTERNAL AUDITOR