Vineet Mathur

Experience

• 

  UNDP

  Jul 1995 - Apr 2015

  As Head of the Procurement & Travel Unit, I was responsible for all procurement requirements of goods, civil works and services of India Country Office (CO) and its administered agencies - approximately 7 - 8 Million US$ per annum. CO Procurement business processes mapping and streamlining of workflows in the Unit. Timely preparation of procurement plans for the CO & projects and monitoring of their implementation.Full compliance of procurement activities with UN/UNDP rules, regulations, policies and strategies. Implementation of proper monitoring and control of procurement processes including organization of bidding documents, receipt of quotations, bids or proposals, evaluation, negotiation of conditions of terms & contracts in full compliance with UNDP rules and regulation. Review and certification of submissions to Procurement & Oversight Committee (Local, Regional & Global) - approximately 30 to 35 cases annually. Supervise four staff members in the Procurement & Travel Unit. Keep track of market trends through business pages of Economic/Commercial journals, mail order catalogues and other advertised websites for competitiveness of rates and to explore possibility of Long-Term Agreements (LTA) where feasible. Familiar with UNDP E-Tendring portal in ATLAS attended training in Bangkok in March 2013 followed by a session in India. Show less Recruitment and selection of staff & consultants in consultation with the hiring manager involving complete process including developing job descriptions; vacancy announcements; candidate screening & short listing; drafting of interview reports; conducting reference checks and written tests, etc. Contract management through coordination and monitoring of HR data and reporting in software. Regular reporting to Management through CO staffing table; generation of management information reports.Administer benefits and entitlements (education grant, salary advances, etc.) for national and international staff.Administer Service contracts including extensions and Leave Management for the Country Office and UN Agencies under UNDP umbrella. Interpretation of HR policies/practices. Application in business processes and necessary revision to internal standard operating procedures. Show less

  • Procurement Associate

    Aug 2002 - Apr 2015

  • Human Resources Executive

    Jul 1995 - Jul 2002
• 

  UNDP

  Jan 2018 - Apr 2019

  Leading the operations team in strategic financial and human resources management, efficient procurement and logistical services, ICT and common services consistent with UNDP rules and regulations. I was acting as an advisor to Senior Management on all aspects of CO management and operations. Serving as the agency security focal point and implements all security related requirements. Working in close collaboration with programme, project, operations, other UN Agencies and UNDP HQ colleague to successfully deliver operations services accurately and timely fashion. Several times acted as Officer-in-Charge a.i for CO. Summary of Responsibility:Given the task of creating a collaborate arrangements with potential partners, a client relationship management system for resource mobilization purposes and appropriate operational partnership arrangements. Review and amend CO business processes mapping including identification of opportunities for streamlining in full adherence to ICF requirements and establishment of internal Standard Operating Procedures (SOPs) in Finance, Human Resources Management, Procurement, Logistical and ICT services. Responsible for proper planning, expenditure tracking, including extra-budgetary income in accordance with UNDP rules and regulations. Assisting CO colleagues in preparation of office management budget and financial sustainability strategies. Performance of Manager Level 2 role in Atlas for voucher and Treasury transactions approvals, bank reconciliation. Approval of bank reconciliations. Organization of cost-recovery mechanisms for CO services provided to projects and UN Agencies. Managed Procurement actions in compliance with corporate rules and regulations. Explanation of the CO contract strategy including tendering processes and evaluation, managing the contract and contractor, legal implications. . Show less Responsible for providing leadership, technical advice, guidance, coordination and oversight to ensure cost effective, efficient, gender-sensitive and secure operations in support of the Country Office (CO) programme management consistent with organization goals, strategies and objectives.  Lead a team of 7 operations practitioners in the CO with diverse cultures and qualifications working in the area of Financial Resource Management, Protocol, Asset & Inventory, Security, Travel, Premises & Transport Management.Advisory services on financial resource allocations for Management Projects funds in CO. Ensure strategic and efficient management of diverse pool of projects on financial resources, while exercising proper financial controls and adherence to corporate financial policies, rules and regulations.Establish common services, maintenance of coordinating machinery to ensure integrated activities on common services and implementation of the UN reform. Follow strategic approach for implementation of common services in line with the latest developments in common services and best practices. Oversee the annual budget preparation of Common Services Activities (CSA) for participating UN Agencies and ensure accurate recording of CSA expenditures including timely reporting/presentation to agencies. Show less Responsible for effective establishment of Common Services to UN agencies as well as administrative support to UNDP staff, project personnel, and UN agencies through a team consisting of procurement, human resources, administration and ICT professionals. I led the Common Services and Transaction Services Team by promoting client-oriented environment and operating consistently with UNDP rules and regulations. I supported delivery of both institutional and development resources, acting resourcefully to identify cost-saving opportunities as well as generating extra-budgetary resources for CO.I was responsible for effective, efficient and client-oriented Common Services in human resources, procurement, finance and administration. Implementation of procurement planning and management of procurement processes, for goods, services and civil works for UNDP & UN Agencies.Efficient facilitation of end-to-end recruitment, staff administrative services, benefits and entitlements and separation management for all staff and Service Contract holders for UN Agencies.Advisory and technical support in assessing true cost of UNDP services and reflecting resource requirements accurately and transparently in budgets; as well as tracking the use of UN Agencies financial resources. Establish and ensure implementation of efficient and client-responsive work processes, SOPs andworkflows in Country Office. Show less

  • Operations Manager

    Nov 2018 - Apr 2019

  • Operations Analyst

    Apr 2015 - Oct 2018

  • Common Services & Transaction Service Coordinator

    Jan 2018 - Apr 2018
• 

  UNDP

  Dec 2022 - now

  As the Operations Manager lead and guided the CO Operations Team and fosters collaboration within the team and with other UN Agencies consistent with rules and a client-oriented approach. Worked in close collaboration with programme and project teams in the CO, operations staff in other UN Agencies, UNDP HQs staff and Government officials to successfully deliver operations services.

  • Operations Manager

    Jan 2020 - now

  • Operations Manager, UNDP Tunisia

    Dec 2022 - Jun 2024