Giseli Mondini

Experience

• 

  RP Capital Group

  Apr 2006 - Dec 2010

  Office Assistant / Assistant to Office Manager

  Managed the day-to-day office operations, optimizing efficiency in a dynamicenvironment supporting hedge fund financiers;❖ Integrated three managers' schedules using Outlook, ensuring seamlesscoordination of activities;❖ Led travel arrangements with a focus on securing the best deals, contributing tocost-effective solutions;❖ Proactively addressed employee inquiries, swiftly resolving technical and personnelissues to enhance overall office functionality;❖ Dealt with the submission of foreign passport holders within the organization, liaisingwith visa companies and embassies to facilitate smooth overseas travel forexecutives;❖ Maintained precise employee records on an Excel database, ensuring accuracy andconfidentiality of personnel data;❖ Demonstrated adaptability by seamlessly covering for the CFO's PA during herabsence, ensuring uninterrupted support for daily tasks and requests. Show less

• 

  ISF Maintenance Limited

  Aug 2011 - Aug 2012

  Office Manager / PA to Managing Director

  Proficiently managed diaries and prepared travel itineraries for directors, ensuringsmooth scheduling and travel logistics;❖ Conducted interviews and executed pre-employment checks for painters,carpenters, and clerical staff;❖ Acted as the primary point of contact for clients during emergency situations,demonstrating prompt and effective communication.❖ Managed procurement by placing orders through physical and online suppliers,consistently seeking the best deals and negotiating prices for cost savings;❖ Organized monthly expenses, travel expenses and efficiently handled invoices;❖ Prepared monthly invoices, collaborating with external accountants to maintainmeticulous records of income and expenses;❖ Implemented online payment methods, enhancing the company's financial efficiencyby enabling credit card payments. Show less

• 

  Cosmetic Dental Laboratory Limited

  Sept 2012 - Dec 2016

  Office Manager / PA to Managing Director

  Ensured the seamless and efficient operation of the office, maintaining a proactiveand well-organized work environment;❖ Managed client appointments, answered phone calls, responded to emails, andplayed a key role in client relationship management;❖ Managed supplier orders, resolved queries from dental practices and met deadlinesfor dental orders with efficiency;❖ Introduced and managed an online banking system, significantly enhancing controlover payroll functions and creating a streamlined invoicing process;❖ Developed spreadsheet systems for job tracking, financial reporting, and stockmonitoring, contributing to operational efficiency;❖ Created and maintained a client Excel spreadsheet, proficiently utilized Sage for thesupplier database and invoice system, and established a systematic approach tomonthly financial reporting. Show less

• 

  RHR International

  Dec 2016 - now

  Project Manager / Business Psychologist

  Manage and organize high-impact projects, ensuring seamless coordination andefficient project tracking;❖ Lead scheduling and delivery for client programs, acting as the main support contactfor clients and consultants;❖ Collaborate with the Project Manager and legal team to issue legal paperwork,creating comprehensive action plans and defining project requirements;❖ Ensure executive reports are peer-reviewed, content-edited and sent to clients withinestablished deadlines;❖ Determine project changes, develop strategies, and oversee project procurementmanagement;❖ Maintain an accurate payment system, ensuring timely client invoicing;❖ Facilitate smooth office operations for the London team, providing support,direction, and using tools for monitoring the consultants working hours andexpenditures;❖ Proficiently use financial systems for monthly billings on behalf of consultants (e.g.,Citrix and Concur);❖ Contribute to business development meetings, organize team events andcelebrations;❖ Recently orchestrated the successful relocation of the London office, including alaunch event for approximately 70 clients. Show less