Ghufran Muhammad Khan

Experience

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  KAZIM BUILDING CONTRACTING -AJMAN – U.A.E.

  Jul 2007 - Jan 2010

  Human Resource and Admin Officer

  • To maintained and updated of all staff and labors personal files record.• To solved staff and labors complained as per company polices. • To reviewed the administrative requirement and cost impact.• To made Petty Cash vouchers and updated record filled of documents in their respective folder.• To made and updated record Documents Control on Ms. Excel sheet.• To checked all staff and labors attendances sheet record on the daily basis.• Prepared various announcements such as day night shift working hour timing for the staff and labor.• To maintained and updated record of stock and inventory and reviewed the stock and inventory list on the monthly basis.• To made the capital expenditure report every year.• To made and updated all management staff / labor JD.• To keep all staff and labors confidential documents included oversea staff and labor passport. Show less

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  AMRELI STEELS LIMITED− PAKISTAN

  Aug 2010 - Apr 2011

  Human Resource Officer

  ESSENTIAL DUTIES AND RESPONSIBILITIES:• Recruitment and Selection; conducted and coordinated employee selection and hiring including preparing and placing advertisements, maintaining list of current openings, testing and screening applicants, securing references, and conducting interviews as needed.• Conducted telephonic interviews for all staff and trainees.• Jobs posted on web.• Maintained the interview tracking sheet on monthly bases. • Maintained active applicant database on the web.• Conducted assessment centers.• Documents control on Ms. Excel sheet.• Maintained the organization chart.• Maintained the Group Health EFU records and also the issue medical card to employees and letter.• Prepared of appointment letters of Temporary staff and head offices.• Assists in drafting out all kind of letters.• Check and authenticate all documents related to cell phone billing and payment statements and its policies etc.• Handled monthly cell phone billing and payment sheets on Ms. Excel.• Coordinated with the Director regarding cell phone connection issue sim, blocking, enhance the different packages limits etc.• Coordinated with finance department regarding the cell phone billing and payment issue and updated on the Excel sheet.• Prepared various announcements such as new employee joining, interview schedules resignation etc.• Maintained of employee personal file and filing of documents in their respective folder.• Reviewed updates and maintains proper filing of all official documents.• Maintained exit interviews spread sheet on the monthly bases.• To made training calendar according to the training GAP Analysis form.• To made and updated all management staff JD. Show less

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  MIND’S EYE CONSULTANCY

  Mar 2012 - Feb 2014

  RECRUITMENT CONSULTANT

  •Ongoing monitoring of team workloads to achieve optimal deployment of resources.•Provide a full consultative service to line managers with regards to the recruitment industry and market trends.•Pro-actively search for, identify, network with and directly contact active and passive job seekers, both internally and externally, for hard-to-hire, evergreen and specific vacancies, sourcing the very best candidates using a variety of channels that are aligned to and effectively communicate the employer brand including:.Database mining, using social networking sites etc. Contacting potential candidates who have posted their information on the Internet, consistently generating leads from applicants over the phone or face to face.•Efficient end to end applicant management for each JR i.e. timely review and short listing of applications, promptly updating applicants and responding to any queries, liaising with Talent Acquisition Coordinator regarding interview and assessment arrangements, briefing and preparing candidates for interview (directly or via agencies).•Translate business objectives into talent acquisition plans and strategies; closely align them to the broader talent acquisition and talent development agenda.•Advice hiring managers on which candidates to progress to the next stage, ensuring the right decisions are made, challenging the business recommendations as required.•Complete identification, legal right to work and address verification during interview process.•Manage any rejections that may be potentials for other roles, ensuring that rejections are handled appropriately and candidate contact is maintained.•Understands clients' needs.•Build and maintain excellent relationships with colleagues and clients.•Handling meeting with key clients and resolve the problem of clients. •Managing third party contract with the different clients. Show less

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  FRIENDSHIPS DAIRIES PRIVATE LIMITED

  Nov 2014 - May 2017

  Human Resource Executive (Generalist Role)

  •Responsible for complete Recruitment cycle including analyzing job requirements, sourcing of candidates, short listing for interview, assist line management in final selection etc. •Prepare offer letters for new hires and maintain records of offer acceptance and joining dates; ensure that wherever required, contract letters are renewed upon expiry dates.•Plan and undertake orientation of new employees and ensure that the necessary documentation at the time of joining is promptly completed; in case of no-show by a selected employee, inform the management and re-initiate the recruitment process.•Ensure entry of personal information of employees in HR Information system and promptly prepare Company’s Identity card; also ensure that any updates are promptly recorded in the system.•Prepare and update job descriptions for various positions, as and when required•Maintain employee records such as personal files & leave records, and other relevant information.•Ensure attendance of all staff is managed properly; this includes checking and finalization of attendance, updating records daily and computing overtime and forwarding it to Finance & Accounts department for disbursements.•Responsible for preparation and processing of payroll of all the staff on monthly basis.•Ensure that Shift roster is duly updated in Attendance system and follow up for proper execution changes \ updates.•Provide necessary information to the Accounts Department for finalization and payments of contractors’ bills. •Share information about relevant training programs with line management and follow-up for nomination of concerned staff (as per findings of performance appraisal)•Provide necessary information to the Accounts department for preparation of final settlement of leaving employees.•Ensure that all the documents are properly filed to ensure an efficient document management.•Keep close coordination with labour contractor; ensure the issues resolved in time. Show less

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  ECS

  Aug 2017 - Jun 2018

  HR Executive

  • Recruitment & selection of sales staff including salesman, stock boy, filed boy, KPO etc.• Dealt with HR based issues of different retail outlets regionally.• Looked after grievance issues, transfer cases and separation issues regionally.• Prepared payroll of all employees and Staff’s monthly and salary disbursement.• Made full and final settlement of employees and staff’s at the time of separation.

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  Feroze1888 Mills Ltd

  Jun 2018 - Feb 2021

  • Conduct interview and induct C-I, C-II and Non-Management workers as per requirement in three locations.• Timely submission of all government institutions related monthly / weekly report e.g EPA, EOBI, Hygiene, Canteen License, Electrical Inspectorate and labor department.• Make and ensure utilization of budget within specific time frame for three different locations.• Check registration and process of EOBI and SESSI monthly and properly update record of left workers status in EOBI & SESSI.• Check service desk response and admin service performance evaluation.• Make KPI objective of subordinates.• Supervise EOBI’s web server, new employee registration & separation, Death case Legal Matter, Retirement cases.• Supervise and ensure error free payroll process, pay slip printing, post payroll reporting and compliance record.• Supervise annual performance appraisal activities, Leave Encashment, Bonus, and Ex-gratia.• Deal with administrative matters including housekeeping, civil maintenance, and communication, parking area issues, canteen management and other essential general administrative operations.• Ensure zero tolerance regarding observations for FCCA and Scan Security Audit.• Ensure zero tolerance regarding production / services stoppage by ensuring availability of sufficient water for smooth operation.• Deals with different contractor to avoid any sort of complains. • Visit factory to ensure smooth operations. Show less • Supervised and ensured smooth updation of attendance record and leave management.• Conducted interviews to hire Non management staff as per requirement.• Ensured proper documentation and induction in the system of newly hired staff and orientation before joining.• Supervised and ensured error free payroll process, pay slip printing and post payroll reporting. • Monitored salary, grading, benefits & analysis and management reporting.• Supervised annual performance appraisal activities, Leave Encashment, Bonus, and Ex-gratia.• Conducted on job training session for Skilled worker• Supervised EOBI’s web server, new employee registration & separation, Death case Legal Matter, Retirement cases.• Analyzed work force of spinning production department.• Made workflow mechanism of spinning production department.• Analyzed Job review of production, plant engineering department of all staff’s.• Made KPI objective of subordinates.• Supervised ISO HR audit.• Worked on Succession planning of Plant engineering, Mechanical Maintenance department. Show less

  • Senior Executive Human Resources

    Jun 2020 - Feb 2021

  • Senior Executive Human Resources

    Jun 2018 - May 2020
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  Soorty Enterprises Pvt. Ltd.

  Feb 2021 - now

  OD HR OperationHR AnalystChange ManagementSystem Improvement Climate SurveyEmployer BrandingProject Based LearningEtc....... Managing factory HR operationsWorking on Grading StructureOrganization Development Working on System ImprovementWorking on Policy Procedure Training and Development ImplementationHuman Resource Analyst Organization Structure Employees Climate SurveyEmployees Engagement ActivitiesProviding Project Based LearningWorking on Job Analysis and Evaluation and Job description

  • Group Deputy Manager Central HR

    Apr 2022 - now

  • Deputy Manager Human Resources

    Feb 2021 - now