Yulia Trynko

Experience

• 

  Gurtam

  Aug 2013 - now

  - Business Process Analysis: Mapping current business processes to identify areas for improvement and opportunities for automation;- Solution Design: Translating business requirements into functional specifications and working closely with developers and architects to design technology solutions;- System Testing and Validation: Collaborating with testing teams to define test plans, scenarios, and acceptance criteria. Conducting user acceptance testing (UAT) to validate that the implemented solution meets the intended requirements;- Stakeholder Communication: Facilitating effective communication between business users, IT teams, and other stakeholders. Providing updates on project progress, gathering feedback, and managing expectations throughout the project lifecycle;- Documentation and Training: Creating documentation, user guides, and training materials to support end-users in adopting and utilizing new systems and processes. Conducting training sessions and workshops to facilitate smooth system deployments and knowledge transfer;- Collaboration and Relationship Building: Collaborating with cross-functional teams, project managers, developers, and stakeholders to ensure effective project delivery. Building strong relationships with business users to understand their needs, provide ongoing support, and drive continuous improvement;- Schedule Development: Build a schedule by assigning tasks to specific timeframes and assignee. Discovering dependencies between tasks, availability of resources, and any constraints or limitations that may impact the schedule.- Collaboration and Communication: Foster effective collaboration and communication among team members. Ensure that everyone understands the schedule, dependencies, and their roles and responsibilities. Use collaborative tools and platforms to facilitate seamless communication and real-time updates;Regular Monitoring and Tracking: Regularly monitor the progress of tasks and track adherence to the schedule. Show less - Performance Management: Conduct regular performance evaluations, providing constructive feedback and identifying areas for improvement;- Team Development: Creating a positive and collaborative team environment, providing mentorship and guidance to team members. Support their professional development through training opportunities, feedback, and recognition of their achievements;- Goal Setting and Planning: Collaborate with team members to set clear goals and objectives aligned with the organization's strategic vision. Develop comprehensive plans to achieve these goals, ensuring effective resource allocation and efficient workflow distribution;- Communication and Collaboration: Promote open communication within the team and encourage collaboration with other departments;- Stakeholder Management: Collaborate with key stakeholders, such as department heads or senior management, to understand their needs and requirements;- Compliance and Audit: Ensuring compliance with legal, regulatory, and industry requirements pertaining to document management;- Collaboration and Integration: Collaborating with cross-functional teams to integrate document management processes with other business systems and workflows. Show less - Document Control: Establishing and maintaining document control processes within the ERP system, ensuring proper version control, document naming conventions, and access rights;- Document Standardization: Developing and enforcing document standards, templates, and guidelines to ensure consistency and uniformity across the organization;- Workflow Design: Analyzing existing workflows and designing efficient processes within the ERP system to automate document routing, approval workflows, and notifications;- System Configuration: Collaborating with IT and ERP administrators to configure the document management module, defining metadata fields, document types, and security settings;- Process integration: Working with cross-functional teams to integrate document management and workflow processes with other modules within the ERP system, such as sales module;- Process Improvement: Continuously evaluating and optimizing document management and workflow processes to enhance efficiency, reduce manual effort;- Support and Troubleshooting: Providing support to users, troubleshooting issues related to document management and workflows, and ensuring smooth operation of the system;- Compliance and Auditing: Ensuring compliance with regulatory requirements, industry standards, and internal policies related to document management and workflows;- BDC team interaction: Collaborating with it to ensure that agreements, documents, PO, and related information are properly managed within the ERP system. Show less

  • Business Analyst Team Lead

    Oct 2023 - now

  • Business Analyst| Project Manager

    Mar 2020 - now

  • Head of AR and billing, Docflow team

    Sept 2017 - Mar 2020

  • AR and billing specialist

    Apr 2014 - Sept 2017

  • Team Assistant

    Aug 2013 - Apr 2014