Experience

• 

  Glassdrummond imports and exports

  Jan 2008 - Mar 2010

  Secretary/sales and marketing assistant

  Secretarial duties such as faxing, emailing and regularly making and directing telephone calls;Taking stock orders from customers and encouraging sales;Taking orders from the Managing Directors and following up debtors of accounts to ensure timely delivery of cash flow; and, Representing GIE at trade shows in both the RDS in Dublin and in the NEC in Birmingham. Tasks at trade shows included reciting extensive details about a large product portfolio, enlisting new clients, sales and marketing. Show less

• 

  University of ulster

  Jul 2013 - Sept 2013

  Santander scholarship international student assistant

  The busy position within the University of Ulster's International Department required the ability to multi-task various projects, reports and to become the first point of call for the organisation and management of eighty-four students from outside Europe. Managing emails from over one hundred students and inputting their details into various spread-sheets;Planning weekly events for eighty-four international students;Piloting a 'Student Buddy Programme' to put two hundred Erasmus students in contact with current students of the University of Ulster so internal students would have a friend before arriving in Ireland;Covering duties and emails of two colleagues on top of my own work as they each took their respective annual leave;Putting together over two hundred 'Welcome Packs' for students that were arriving to Northern Ireland so they would have everything they need to help students get settled in.Undertaking a large research project for Santander to assist future Scholarship winners with their internship. Show less

• 

  Maplesfs

  Aug 2014 - Sept 2015

  Assistant company secretary

  - Responsible for assisting with the administration of Fiduciary client company portfolios;- Coordinating, scheduling and attending fund board and shareholder meetings; - Drafting board meeting agendas, preparing and distribution of board meeting packs in a timely and accurate manner in advance of meetings; - Drafting board meeting minutes;- Assisting with regulatory and legal filing and maintaining statutory books and records; - Dealing with queries and responses from clients on company law and corporate governance; and,- Assisting with the coordination of the execution of agreements and other documents; - Ensuring that internal databases were updated completed with accurate data. Show less

• 

  Matheson

  Sept 2015 - Oct 2017

  Assistant company secretary

  - A busy client facing role in one of Dublin's top law firms providing 100% client care and support to a large portfolio of clients across varied industry sectors;- Manager to three junior members of staff and responsible for training the staff members on all aspects of being a company secretary; - Coordinating, scheduling and attending multiple board meetings each month; - Preparing board packages and circulating them via board portal software;- Taking minutes showing exceptional attention to detail and ability to capture the essence of the meeting effectively;- Key contact for preparing and following up on all action items that arose from multiple board meetings; - Overseeing day to day maintenance of the statutory registers on Blueprint database;- Preparing, reviewing and submitting all statutory forms; - Organized multiple AGMs, including tracking and verifying shareholder proxies and drafting AGM minutes; - Provision of company secretarial advice through guiding client company directors on company law and corporate governance;- Liaising with internal Partners and Associates in relation to queries around files and clients;- Proactively supporting and advising clients in relation to their obligations under the Companies Act 2014 to include annual compliance requirements and other relevant statutory requirements.- Maintaining the company minute books. Show less

• 

  Investment management corporation of ontario (imco)

  Feb 2018 - Aug 2018

  Assistant corporate secretary

  - Drafted agendas, minutes, action items trackers etc. for Board and Committee Meetings- Involved in all logistical aspects of Board and Committee Meetings- Preparation of Board and Committee Packages via Diligent

• 

  Rbc

  Aug 2018 - Aug 2021

  Assistant corporate secretary, royal bank of canada / manager, corporate secretary's department

  - Assistant Secretary of Royal Bank of Canada- Provided corporate secretarial support to Royal Bank of Canada's Board of Directors and its Committees- Drafting agendas and reports for Board and Committee Meetings- Drafted minutes and resolutions for Board and Committee Meetings- Liaised with senior executives, lawyers, accountants and other professional advisers in relation to various corporate matters - Involved in all aspects of Board and Committee meetings of the RBC Parent Board and its Committees- Preparation and circulation of Board and Committee Packages via Diligent - Closely involved in the drafting of RBC's Proxy Circular and involved in all aspects of the Bank's AGM on an annual basis - Maintained and updated the Bank's registers and records using GEMS database- Undertook projects to improve corporate governance initiatives- Assisted with regulatory requirements including liaising directly with regulators and providing required documentation to regulators - Assisted with collation of information required to update departmental databases - RBC Corporate Secretary Department won Best Overall Corporate Governance in Canada at the 2018, 2019 and 2020 Governance Professional Awards Show less

• 

  Hydro one

  Aug 2021 - now

  - Assistant Secretary of Hydro One Limited providing corporate secretarial support to Hydro One's Board of Directors and its Committees- Managing / overseeing a small team of experienced corporate law clerks. - Drafting agendas and reports for Board and Committee meetings- Attendance at all Board and Committee meetings and preparation of minutes following meetings. - Liaising with senior executive leadership team, lawyers, accountants and other professional advisors in relation to various corporate matters- Coordinate the collection, review and quality assurance of all documentation and materials sent from management and ensure timely delivery of materials tot he Board and its Committees.- Oversee the administration of the electronic Board Portal including being main point of contract with the portal service provider.- Oversee the uploading of all Board and Committee meeting material on the Board Portal. - Attendance at Executive Leadership Team meetings with the Corporate Secretary for quarterly reviews and discussion.- Overseeing and working with a multidisciplinary team to draft and publish the Management Information Circular, coordinate management and legal review and incorporate input ensuring compliance with applicable securities legislation and public company corporate regulations, including stock exchange requirements. - Undertakes projects to improve corporate governance initiatives- Ensures compliance with the Governance Agreement with the Province of Ontario.- Assists with collation of information required to update departmental databases Show less

  • Vice President, Corporate Secretary

    Sept 2023 - now

  • Interim Corporate Secretary, Hydro One Limited

    May 2022 - Sept 2023

  • Assistant Corporate Secretary, Hydro One Limited / Manager, Corporate Secretary's Department

    Aug 2021 - May 2022