Experience

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  Albert d. seeno construction company (affiliated with discovery/seeno homes)

  Jul 2001 - Oct 2001

  Receptionist

  • Managed multiple-line switchboard• Transferred calls for large corporate office & various entities• Coordinated shipping/courier deliveries and mail distribution• Received and directed visitors, employment applicants, and clients to appropriate locations and parties.• Created front desk manual with company information and highlights to assist other receptionists.

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  Sierra bay contractors (affiliated with discovery/seeno homes)

  Oct 2001 - Apr 2002

  Project administrator – commercial construction

  • Provided administrative support for project managers throughout various aspects of commercial construction, from submitting bids to project turnover to owner.• Processed documents such as subcontracts, RFI’s , purchase orders, certified payroll• Coordinated with project managers and architects on submittals and plan preparation.

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  Discovery builders, inc.

  Apr 2002 - Sept 2007

  (Discovery Builders, Inc. - Affiliated with Discovery/Seeno Homes) • Support Vice President with phone inquires, emails, incoming and outgoing correspondence, scheduling (using Act!) and travel arrangements.• Responsible for all general administrative duties to maintain efficiency and organization within sales department.• Aid marketing consultant with advertising and brochure layouts, maintenance and design contracts, and grand openings of subdivisions by ordering new services (phone lines, internet, computers, office equipment, and water delivery).• Responsible for all DRE processing for applicable communities; worked with project attorney, budget preparer and title company representatives to develop necessary documents to submit for state approval. • Accountable for new hires within department; gathered resumes, set up interviews, preparation of offer letters, new hire documentation and generation of commission schedules at Vice President’s request.• Manage several reports and documents for company, including; authorization forms allowing foundation/frame releases, sales incentive sheets to show price modifications, releases or new incentives, model maintenance reports, sales/ construction meeting reports, production plans, sales and marketing rosters, community price sheets, community location premiums. Show less (Discovery Builders, Inc. - Affiliated with Discovery/Seeno Homes) • Provided general administrative support to the President and Vice President of organization by screening phone calls, generating correspondence via letters and email, scheduling of personal engagements and business events. • Assisted in land acquisition process: obtained title reports, organized purchase offer documents and scheduled meetings with sellers. • Supported land development project managers with various tasks from plan reproduction to contract administration. • Maintained city and governmental agency meeting agendas as they related to upcoming subdivisions.• Creation of project tracking spreadsheet detailing status from final map, city design review board approvals to production of homes. • Worked with Vice President on office expansion; coordinated data/voice system installation, new office furniture, phones, faxes and associated equipment. Show less

  • Administrative Assistant to Vice President of Sales and Marketing

    May 2004 - Sept 2007

  • Administrative Assistant to President and Vice President

    Jul 2002 - May 2004

  • Operations Coordinator – Residential Construction

    Apr 2002 - Jul 2002
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  Bmw concord

  Sept 2007 - Aug 2009

  Receptionist

  • Answer, direct and track an average of four hundred phone calls daily for Sales, Service, Parts and other departments within upscale dealership.• Greet clients and visitors who arrive at dealership to ensure they are directed to the appropriate department.• Generate personal messages for Service Advisor's when clients call to inquire about the status of the vehicle repairs.

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  Sierra pacific properties inc

  Aug 2009 - Jul 2011

  Assistant property manager

  (Sierra Pacific Properties - Affiliated with Discovery/Seeno Homes) • Assist leasing team with guest registration, property tours, completion of rental applications and screening process for acceptance within the community, while complying with Fair Housing Standards.• Prepare reports for use by owners, corporate office and internal staff regarding available units, occupancy, traffic, and other related community data.• Manage all incoming deposits in an effort to minimize delinquencies and bad debt with aggressive and persistent rent collection measures.• Facilitate the eviction of non paying residents as needed through preparation of 3 Day Notices, Unlawful Detainer Packages and other legal notices.• Coordinate with maintenance team and outside vendors to ensure that all repair requests are prioritized, as well as prompt scheduling of work to be completed upon move out for new residents to reoccupy units.• Resolve tenant issues and effectively address concerns, developing and maintaining relationships to encourage resident retention.• Process and organize all move in/move out paperwork, lease renewals, and all other tenant related documents.• Use Yardi software for all aspects of property management including documentation, reporting and reference purposes. Show less

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  Sgpa architecture and planning

  Sept 2011 - Jan 2014

  Administrative assistant

  • Act as sole office support for architectural team to ensure that the work environment is running at maximum efficiency. • Interact with clients consisting of real estate developers, property management companies, school districts as well as healthcare organizations in order to aide in project advancement. • Work with project managers in processing items such as change orders, request for information and submittal packages. • Coordinate with corporate office to produce and execute contract related documents. • Develop presentations and proposal packages for prospective clients and marketing opportunities. • Assist human resource personnel with new hire packages and timekeeping documents. . Show less

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  Miscowater

  Jan 2014 - Feb 2015

  Office administrator

  • Provide administrative support for team of eight individuals; five Sales Engineers, three Senior Office Staff members. • Maintain contract administration information for current commission projects; ensuring that contractors and suppliers were informed of submittal/delivery dates and any other necessary communications. • Support Sales Engineers with communications between engineering firms, municipal agencies and suppliers during various aspects of project development. • Frequent use of Dropbox to store and organize electronic brochures/presentations for products represented, schedules for Sales Engineers. • Coordinate travel for Sales Engineers; book flights and hotel rooms as needed. • Processing of monthly expense reports for all five Sales Engineers. • Completion of special projects for individuals within the team such as marketing presentations or project specific quote information for clients. Show less

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  Veritas investments inc

  Mar 2015 - Jun 2015

  Temporary administrative assistant

  • Coordinate with three Project Managers with regards to various aspects of their current projects; the scope of work done by this department includes lobby renovations, unit additions and seismic upgrades. • Collaborate with Project Managers to begin preliminary budgets for upcoming work and have them reviewed by Property and Investment Managers. • Attend project coordination meetings and take minutes of current action items for record purposes. • Obtain signatures from upper management on consultant proposals and contracts. • Organize electronic and hard copy project files. • Ensure that vendor invoices are coded and routed appropriately for payment. Show less

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  Ibi group

  Jul 2015 - Aug 2016

  Administrative assistant

  • Assist architectural office of approximately 25 people with a variety of administrative tasks from initial award of projects to closeout.• Work with Senior staff to compile project (Microsoft Project) and staffing schedules (Excel) to ensure the appropriate resources were available during various stages of a project.• Trained incoming Receptionist about all the aspects of the office including Administrative Assistant position.• Setup new projects in DelTek based on applicable phases and project budget.• Create contracts for Project Consultants based on the proposals provided, review with Projects Managers and send upon approval.• Support Project Managers during the construction management phase; logging all RFI’s, Submittals and ASI’s (Newforma) – responding as directed, and following up on outstanding items.• Coordination with Clients, Project Inspectors and Project Managers throughout the DSA certification process to ensure that all applicable documents are submitted to the DSA and in compliance to receive certification letter.• Archiving of hardcopy and electronic project documentation based upon project completion.• Organization of several office events including luncheons, holiday and retirement parties. Show less

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  Hydroscience engineers

  Jul 2017 - Oct 2018

  Office administrator

  • Worked with a staff of ten individuals to provide various aspects of administrative support. • Arrange domestic travel for Principal for various conferences and meetings.• Assist Principal with WESTT (Western Chapter of North American Society of Trenchless Technology) conference coordination, social media updates, mailing of member publications. • Formatting and compiling of project documents for engineering staff.• Collect and process expense reports in Ajera.• Maintain and reconcile office petty cash.• Interact with three other HydroScience offices with regarding company business. • Coordination of employee onboarding – new hire documents, workstation setup.• Communication with building management regarding maintenance, lease renewal, new employee building onboarding documents.• Maintenance of two fleet vehicles, including oil changes and car washes.• Organization of staff bi-weekly breakfasts.• Stocking of office supplies and kitchen items. Show less

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  Veritas investments, inc.

  Feb 2019 - Mar 2020

  Office administrative assistant
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  City of martinez

  Nov 2021 - May 2022

  Temporary administrative aide
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  Psomas

  May 2022 - now

  Office administrator/project assistant