Badz Alvarez

Experience

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  Atlantic, Gulf and Pacific (AG&P)

  Mar 1994 - May 1994

  Data Encoder

  • Encodes data, reports, payrolls and other communications needed by the supervisor using MS Word and Excel

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  Overseas Workers Welfare Administration, Region I Office

  Aug 1996 - Dec 2000

  Support Staff

  • Prepares and encodes Feasibility Study under the Livelihood Loan Program• Visit and validate projects of loan borrowers• Provide assistance to clients through provincial visit• Act as the Front-Desk Officer• Answers telephone queries • Files Incoming and Outgoing Communication • Handles Xerox copying of documents, fax transmission, and mimeographing

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  JOLLIBEE Food Station

  Aug 1998 - Feb 1999

  Service Crew cum Cashier

  • Receives and prepares customer order in an appropriate time• Designated as the Cashier• Entertains customer queries • Handles reservation of party

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  Overseas Workers Welfare Administration, Regional Welfare Office I

  Jan 2001 - Aug 2004

  Project Development Assistant

  - Evaluates and processed claims under Death and Disability Benefit of OFWs• Facilitates implementation of the Seafarer’s Upgrading Program (SUP) and Skills-for-Employment Scholarship Program (SESP)• Secretary to the Regional Officer-In-Charge• Supply Officer and Property Custodian• Prepares Monthly Accomplishment Report of the agency• Prepares Minutes of the Meeting• Maintains Employees Record files

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  Overseas Workers Welfare Administration, Regional Office I

  Sept 2004 - Sept 2008

  Administrative Assistant II

  • Secretary to the Regional Supervisor• Handles, evaluates and process claims under Death and Disability Benefit of OFWs• Facilitates implementation of the Seafarer’s Upgrading Program (SUP) and Skills-for-Employment Scholarship Program (SESP)• Encodes record of availment under the program handled• Designated as the Supply Officer and Property Custodian• Alternate Cashier and Disbursing Officer • Prepares Monthly Accomplishment Report of the agency• Prepares Minutes of the Meeting Show less

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  QatarGas 3&4 Onshore Project

  Oct 2008 - Jun 2012

  • Assistant to the Senior Accounts Payable Officers• Receiving incoming Invoices from vendors/contractors• Logging and assigning invoices code in Invoice Tracking Record• Scanning and filing copies of invoices• Verification of attached documents in each of the receives invoices• Creation of Purchase Order (PO) and Service Entry (SE) in SAP• Dispatched invoices to Accounts Payable • Update ITR weekly for monthly report usage• Update booked/cleared dispatched invoices thru SAP for Treasury list report submission Show less • Assistant to Senior Project Services Administrator under the Site Services Lead Department• Receiving and keeping record of telephone calls/messages, appointments, meetings, reports and incoming letters. • Uploading or issuing incoming letters in PIMS • Process Exit Permit for PDH staff for travel, cancellation of visa, and Medical expense claim for reimbursement• Process Exit form/clearance of demobilized staff• Notify staff and updates demobilization schedule• Monitors/updates Leave Planning Schedule• Prepares Certificates for Spot Award, Farewell Award, and Award of Recognition• Request renewal and cancellation of User account• Prepares document outgoing transmittal in PIMS• Updates and upload for distribution of Organizational Chart in PIMS• Prepares Personnel Extension/Demobilization form and notify Supervisors/Disciplines• Updates TAPS (Travel and Personnel Security System) in PIMS• Book conference rooms for meetings Show less • Secretary to the Area Construction Superintendent• Managing incoming calls, emails, interaction with clients, update appointments and meeting schedules• Prepares and arranges daily meeting room• Responsible for a variety of clerical duties under the Construction department, receiving and distributing documents/letters to and from area heads• Responsible in maintaining confidential records and filing of reports, correspondence, statistics and related material for ease of retrieval• Preparation of correspondence including fax, letters, reports, minutes of meetins, agendas and general correspondence• Assist on report presentation during meetings using Powerpoint• Receives and upload incoming correspondence and Testpacks under the Mechanical team thru PIMS• Plan, organize and coordinates events/activities for the department Show less

  • Project Services Administrator cum Accounts Assistant

    Jan 2012 - Jun 2012

  • Project Services Administrator cum Human Resources/Personnel Assistant

    May 2011 - Dec 2011

  • Project Secretary

    Oct 2008 - Apr 2011
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  AIR ENERGI

  Jul 2012 - Jan 2014

  Global Mobility Consultant cum ADMIN ASSISTANT

  Act as Admin Assistant to the Regional Global Mobility Manager; Arranging and coordinating flight bookings to accredited travel agent; Check/search possible routing for the requested mobilization/rotational flight; Arranging and booking of hotel accommodation; Assist in the mobilization process of incoming contractors; Act as Supply Inventory/ Procurement Officer of the company; CV formatting and saving into the system using Trisys; Handles/Monitors the Filing system of the company; Receiving and recording incoming mails; Dispatched outgoing mails to clients/contractors; Answering phone calls and transfers to the designated receiver; Show less

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  Oryx Engineering Solutions LLC.

  Mar 2014 - Apr 2015

  HR Assistant

  Reports directly to the Corporate Service Manager in HR Department; Act as the focal point of contact / coordinator in related with HR, Admin, and PRO official matters; Preparation of weekly HR/Admin report for Management meeting; Coordinates and do assist the PRO coordinator in line with legal documents and immigration processing; Maintain and update expiration and renewals of employees visa, passport and health card; Processing of exit permit, demobilization/mobilization of staff, and medical/fingerprinting appointment scheduling; Handling monthly payroll and overtime for all employees; Weekly checking and monitoring of Biometric attendance; Responsible for giving Biometric access (Log-in/Log-out) for new employees; Access card issuance for visitors and new employees; Manage the documentation of employee bank account opening; Record keeping and maintains Employees Record files; Responsible in maintaining confidential records and filing of reports, correspondence, statistics and related material for ease of retrieval; Leave planner and Master data management; Travel arrangements for employees arrival and departure; Request for English/Arabic translation of documents; Kahramaa application and cancellation; Coordinates with Ooredoo official related matters; Coordinates official related matters directly with the Joint ventures; Assist in the application of Ras Laffan, Messaeid and Dukhan Gate pass (daily and permanent); Assigned as PRO for gate pass matters in the absence of the Logistics officer; Show less

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  Haydon MEP LLC

  Jun 2015 - Jul 2017

  Admin Coordinator cum Document Controller

  * Secretary to the Management Department* Handles and controls document flow of the company* Managing incoming calls, emails, interaction with Clients, Update appointments and meeting schedule* Receive and upload incoming/outgoing correspondence using ACONEX system* Monitoring and updating logs daily incoming/outgoing* Responsible for a variety of clerical and technical duties receiving and distributing documents/letters to and from area heads* Responsible in maintaining confidential records and filing or reports, correspondence, statistics and related material for ease of retrieval* Monitoring and processing of visas renewal, exit permit, demobilization/mobilization of staff, health medical card, passport renewal and arranging medical/fingerprinting appointment * Preparation of reports, minutes of meetings, agendas and general correspondences* Assist inspectors, Engineers and other department heads request and inquiry with regards to ACONEX issue* Plan, organize and coordinates events/activities for the department Show less

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  Dubai Consultant Company

  Sept 2017 - now

  Administrator cum Document Controller

  * Administer site activities and duties acting as Personal Assistant/Secretary to site Project Manager* Act as the focal point of contact on behalf of the Client and Project Manager once not present on site* Controlling documents in/out flow control using references for easy access of retrieval* Updating daily logs for all receives and issued submittals (Pre-Qualification, Material Submittal, Shop Drawings, RFIs, Inspection Requests, etc...)* Drafting response to incoming letters received from the Contractor and * Responsible for a variety of clerical and technical duties/activities like preparation of reports and minutes of meeting, arranging, filing and keeping the hardcopy and softcopy of each submittals on records* Managing monthly timesheet of all site Engineers for all company projects* Keeping confidential records on file for the Project Manager usage Show less