Chan Khan

Experience

• 

  Arabian Construction Company (ACC)

  Feb 2005 - Aug 2007

  Document Controller

  *Maintain submittals and correspondence registers*Control incoming/outgoing submittals and correspondence*Prepare submittals status report*Drafting, filing and preparation of correspondence*Provide support on incoming and outgoing project email archiving.

• 

  Mott MacDonald

  Oct 2008 - Jun 2014

  Poject Team Admin / Core Document Management

  * Provide strategic and day-to-day direction for the document control and records program, ensuring compliance with requirements and proactive support of program activities.* Direct personnel, ensure compliance to policies and procedures and serve as client interface for document control related issues. * Ensure the ongoing improvement and implementation of the electronic information management system to meet the evolving program needs.* Ensure reliability, accuracy and confidentiality of data and intellectual property.* Generate document control status reports form the System, and follow up outstanding items with responsible parties in order to avoid delays and cost impacts.* Carrying out Project Administration and Coordination.* Responsible for document change management and sending out notifications. * Ensuring documents to be as per company’s QES Standard.* Maintain a power tracking system for those documents, which need to be circulating in our internal units for the approval purpose & to be dispatch on top priority basis.* Formulated incoming and outgoing tracking procedures and followed them in coordination with document controllers and follow-up engineers for action and resolution.* Provide document control development to multiple contractors / consultants and client on multiple projects using three project management tools;1.PCM - Primavera Contract Manager 11.1 Environment2.Project Wise V8i (PW)3.Share Point 3.0 (SP)* PW (Project Wise) Support to upload the documents by using DST standard for (DGN,DWG & PDF drawings etc)* Share Power Point (3.0) support to provide users access for system tools and updates* Generate and update the documents in various modules of PCM;1.Project Information: Companies/Issues.2.Communication: Transmittal RFIs, Notices,Correspondence Sent/Received, Meeting ofMinutes & Safety.3.Field Logs: Submittal Package, Submittals & Daily Reports Show less

• 

  Parsons Corporation

  Jun 2014 - now

  • EDMS (Electronic Document Management System) using Aconex, Tracking Database, process and procedures in order to optimize documents control that are in line with Client Requirements.• Manage all Project official outgoing and incoming documentation (includes correspondence, engineering/technical submittals, project management) generated to be stored in the Document Management System.• Receives, tracks and monitors documents using standard document management program as ACONEX to register documents, maintain databases and produces logs, transmittals and other reports as required. • Enters data and procedure reports using other standard office automation or department-specific computer applications.• Initiates and replies to routine correspondence related to area of responsibility.• Maintain accurate file structure for all Project Documentation.• Implement Document Control processes, procedures and specifications to ensure accurate records of all project official documentation generated by the Consultants, Contractor or its supplies and vendors.• Review Project specific contracts, policy, procedures and processes to ensure Document Control procedure/processes comply.• Evaluate, manage and comply with Contractor and Client Document Control processes, procedures and specifications to ensure accurate records of all Project official documentation generated by the Client, the Contractor or its vendors: suggest improvements for evaluation where applicable.• Co-ordination between Main Consultant & Contractor. • Coordinates the training for all new employees on the Documentation System• Audits documentation system periodically Show less

  • Senior Document Controller

    Oct 2018 - now

  • Senior Document Controller

    Apr 2016 - Oct 2018

  • Senior Document Controller

    Jun 2014 - Mar 2016