Kelsey Littlejohn

Experience

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  IBC Bank

  Feb 2010 - Jul 2011

  Business Development Representative

  Lead daily team huddles• Screened applications submitted by all applicants and completed all new hire paperwork• Assisted the President of IBC Bank and 5 area sales managers with daily tasks• Standard office duties including: filing, scanning/faxing, answering phones, etc.• Generated sales then opened and/or revised customer accounts• Assisted customers with their everyday banking needs• Schedule entry for all employees

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  Swagelok Oklahoma | West Texas

  Jul 2011 - May 2013

  Marketing Communications Analyst

  Organized and hosted a training event for associates from all over North America• Created all marketing plans and materials for four branches, which included: posters, flyers, fax cover sheets, email signature blocks, standardized company document template, PowerPoint presentations, and newsletters• Organized and co-hosted a customer appreciation event• Created and implemented company-wide live employee calendar• Assisted with Accounts Receivable• Ran reports and updated SQS (quality system) charts to determine the company’s corporate ranking• Other miscellaneous office duties, which included: ordering office supplies, making travel arrangements for associates, filling out credit references, billing, creating/editing PDF forms, CRM data entry and scheduling, running reports using IBM Cognos Impromptu, reconciling credit card statement, etc. Show less

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  Macy's

  Apr 2013 - Jul 2014

  Operations Associates

  Facilitated the new hire process included: scheduling interviews, completing new hire paperwork, inputting data into HR systems, and assisting with training• Performed all cash functions, which included: balancing change drawer, preparing daily deposit, balancing the vault, etc.• Operational administrative tasks, which included: maintaining store supplies, processing supply orders, distributing all incoming communications, etc.• Miscellaneous duties: scheduled on-call associates, updated break room communication boards, edited Adobe PDF’s, created in store flyers, etc. Show less

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  Ultimate Service Associates, LLC

  May 2013 - Aug 2015

  Financial Coordinator

  Lead company-wide training sessions during weekly staff meetings• Performed all duties related to Accounts Payable and Accounts Receivable• Assisted with marketing tasks, which included: Google AdWords campaign, social media, surveys, new customer interaction, newsletters, etc.• Created and implemented a paperless process for invoices and equipment files that is now used company-wide• Other miscellaneous tasks included: creating Adobe PDF forms, writing office procedures, purchasing supplies, assisting with IT issues, etc. Show less

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  Prasarnmit Demonstration School (Elementary)

  Jul 2016 - May 2018

  English Teacher
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  Upwork

  Feb 2018 - now

  • Maintained accurate financial records in compliance with HUD regulations and guidelines for eight HUD apartment properties across the US.• Managed daily financial transactions, including vendor payments, maintenance costs, HUD reimbursements, and more.• Prepared monthly financial statements and reports.• Conducted regular reconciliations of bank statements and tenant accounts to ensure accuracy.• Coordinated with property management and maintenance teams to track and report financial performance.• Assisted in the preparation for audits, ensuring all financial documentation was complete and organized. Show less Various contracts have included the following tasks:• Preform accounts payable tasks for a property management company with over 25+ properties, which all had their own QuickBooks account• Perform all accounts receivable tasks, including creating and sending invoices, receiving payments, running past due reports, contacting customers for late payments, etc.• Project management for all client marketing campaigns• Assist with operations, creating new processes, managing VAs, and right-hand man to the found of the company• Personal assistant to the CEO with a focus on accounts receivable • Data entry and data research into two different programs for a property appraiser • Traffic manager and project manager for website development companies• Finance coordinator for an entertainment company Show less

  • Bookkeeper

    Jan 2022 - now

  • Virtual Assistant / Project Manager / Bookkeeper

    Feb 2018 - now
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  BizNexus

  Sept 2021 - Jan 2023

  BizNexus Advocate