Stacy Ince

Experience

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  Hastings Entertainment

  May 1997 - Jan 2006

  Executive Assistant

  Provide high-level administrative support to Vice President of Store Operations of 153 store retail chain operation.Perform a variety of key operational functions by conserving Executives time by managing meeting schedule, travel, reports, and company strategic goals.Directed numerous people to ensure the efficiency of the Store Operations department (153 retail stores). The Store Operations Department included store planning / construction, fixture shop, real estate, loss prevention, corporate flight operations, new stores, opportunity stores, regional managers, district leaders, and district loss prevention managers all of which reported directly to the V.P. of Store Operations..Reported to V.P. of Store Operations on field visits. Reporting included profit and loss statements by unit, producing and tracking budgets for departments directly reporting to Store Operations along with all retail locations.Supervised the corporate assistants providing all training, scheduling, and report generation.Assisted department Directors with presentations, regional and district meetings; preparation and execution, and departmental dictation.Indirectly supervised all departments in absence of V.P. or Department Directors.Assisted the Executive Administrative Assistant to the President / CEO of the company with her duties while she was vacationing or ill; assisted the President / CEO with report generation for field visits and with new / remodeled / relocated store sales tracking. Show less

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  West Texas Gas

  Jul 2006 - Sept 2009

  Operator Qualification Administrator

  Complete overhaul of Operator Qualification System to be in compliance with Federal Regulations CFR 192 and CFR 195 and the Texas Administrative Code for Natural Gas and Gas Distribution Systems.Complete revision of Operator Qualification Plan (manual) to be in compliance with all Federal and State Regulations.Implemented new training system for employee qualifications and re-trained all employees to be in compliance with Federal and State Regulations.Traveled to all facilities to conduct training and qualify employees on new system. Also made frequent follow-up visits to ensure qualifications were being completed and employees were learning from the new system implementations.Changed all required field performance evaluations to be company specific (not Energy WorldNet generic) and to include procedure codes from company Operations and Maintenance Manual.Worked with Energy WorldNet, Inc., the on-line employee qualification system, to implement better reporting functions as well as notification reminders, investigation documentation and Mobile OQ.Completed Federal and State Audit of the Operator Qualification system in July 2008 with no citations or violations, which resulted in no fines.Member Texas Gas Association (TGA). Sat as a member on the Marketing and Communications Committee. Traveled to various training sessions with TGA and provided training on Operator Qualification updates as well as conducting investigations when an incident or accident occurred on a Natural Gas system.Set up and maintained employee uniform system and tracking on allowances.Completed overhaul of Emergency Pipeline Response Program and Public Awareness program to be in compliance with all Federal and State Regulations.Assisted managers with distribution of Emergency Response Program and Public Awareness Program by meeting with officials in the different Cities and Counties we operated in to ensure awareness of our pipelines, programs and emergency contact information. Show less

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  Kloeckner Metals Corporation

  Feb 2010 - Oct 2012

  Purchasing Assistant

  Assisted Purchasing Manager with overflow of steel products to be purchased through vendors and mills.Received and reconciled daily inventory of products.Dispatched company owned trucks to pick up purchased products along the daily routes.Hired commercial trucks for customer deliveries and product pickups.Completed various administrative duties for branch manager.Ordered coil processing and tracked pieces and damaged coil for inventory reporting.Ordered railcars and disputed any overage charges through the rail system. Show less

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  Computer Services, Inc.

  Sept 2013 - Jun 2014

  Administrative Assistant

  Assist all Meridian Division employees with travel needs. Book all air, hotel and car needs for customer visits, conventions, corporate visits, etc.Process all customer signed contracts and upload into corporate contract system so can be viewed by anyone for billing, customer questions and information for Account Managers.Process all purchase orders. Scan and email to the department requested by with VP approval attached for ordering.Prepare customer proposals and contracts for presentation to customers.Act as back-up to cover reception desk for breaks and vacations.Provide support to all departments throughout the Meridian Division on an as needed basis.Maintain company cars, including reserving for employee usage, maintenance, mileage, etc. Report to Corporate monthly on lot cars.Create reports for the Administration Manager to include in Management and Board Reports.Request information from all department managers to submit in monthly Board Reports for Corporate reporting. Combine all information into a packet and distribute and email to Board participants. Show less

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  Davidson Oil Family of Companies

  Jun 2014 - May 2022

  Executive Administrator

  Report directly to and assist the VP of Sales & Marketing for all 5 of our companies, which include Davidson Oil, Flying Star Transport, Willborn Tank & Fuel Systems, ACT, & SkyRite Signage Company.Maintain all reporting on Branded Store Mystery Shops and visit Branded sites for compliance and follow up issues.Process all customer credit applications for all companies.Manage our brands and compliance of our brand standards.Setup and maintenance of apparel store for all 5 companies.Assist with press releases, marketing materials, trade shows, promotional items and manage social media accounts.Assist in driver recruiting efforts as needed.Communicate individually and company wide to Executives regarding any issues affecting their entity of the company. Show less

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  Willborn Tank and Fuel Systems

  Jun 2018 - May 2022

  Office Manager / Executive Assistant
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  Unemployed

  Apr 2022 - now

  Unemployed