Joanna Sinclair

Experience

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  D&B Engineers and Architects, P.C.

  Jan 2017 - Apr 2018

  Office Engineer

  • Reviewed Contractor payments to ensure the requested amount accurately reflected the work performed based on unitprices; and ensured accuracy and completeness of backup documentation.• Reviewed and prepared Change Order documentation related to contract overruns.• Reviewed and processed over twenty (20) Contractor payments on a monthly basis.• Reviewed Contractor Payroll Reports and Sign-in Sheets for accuracy and compliance with Prevailing Wage and ProjectLabor Agreement (PLA).• Corresponded with the client and respective Contractors regarding the status of payment submissions, approval, facilitateconstruction activities and provide required deliverables.• Maintained, reviewed and uploaded Inspector’s Field Reports that were used for contractor payment review.• Logged and managed specific information to track projects in construction, substantially complete, and completeJOC/Capital projects in the client’s data base program, Orion.• Utilized records and project data to provide technical reports for the client on a (Weekly/Monthly/Annual) basis andcomposed Monthly Contract Progress report for client distribution.• Reviewed and processed over fifteen (15) Subcontractor Approval Forms (SAF) on a monthly basis.• Updated all line items withheld from payments (Line h issues) for each Contractor into Bi-Weekly Spreadsheet on theSharedPoint file.• Generated Field Memos and Memorandums for various tasks: Supplemental Job Order for line h credits,approved/rejected Price Proposal, De-scope of Work, Balance and Scope Adjustment Credits and etc. Show less

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  Stellar Services

  Jul 2018 - Nov 2019

  Office Engineer

  • Collect and process all contract Submittals and Request for Information (RFI) from client’s Prolog Converge database and distribute to appropriate discipline. • Review and return Submittals and RFIs using client’s Egnyte and Prolog Converge database.• Deputy SIM handling, transmitting and archiving all Security Information.• Process and distribute all Protected and non-Protected Information Submissions to the PANYNJ and all necessary Subcontractors. • Ensure all Protected Information Submissions comply with the PANYNJ Information Security Handbook.• Coordinate with subcontractors, suppliers and workforce to resolve project challenges and conflicts.• Log and manage all incoming and outgoing written project correspondence and documents into client’s eBuilder database and private server, IPCS. • Assist with preparation of monthly project reports. • Assist with preparation of Project Progress Meeting Agendas, notifications and distribution of Meeting Minutes. • Assist Deputy Project Director with preparation of monthly Invoices and Release of Lien.• Oversee, setup and maintain project files, logs and distribution.• Ensure all contract works in compliance with contract documents.• Perform routine assignments requiring applications of spreadsheets and databases.• Develop and/or revise current forms or processes to improve current systems and processes. Show less

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  HDR

  Nov 2019 - now

  Office Engineer

  Consultant to Port Authority of New York and New Jersey • Prepare the General Contractor and Subcontractors Performance Evaluations per Contract in WinTrak 365.• Process Contract Closeout for Capital and Operating Contracts to obtain Permit to Occupy and Certificate of Completion.• Manage and process all contract Submittals and RFIs from client’s Primavera, Open Text, and now e-Builder database.• Log and manage all incoming and outgoing written project correspondence and documents.• Obtain approvals for documents from the EOC, Facility, RE, Materials, and Line Department. • Schedule all partial/final inspections.• Oversee, setup and maintain project files, logs, and distribution for all Capital and Operating Contracts.• Develop and/or revise current forms or processes to improve current systems and processes.• Update PJMT REO Microsoft Teams SharePoint with documents, templates, forms, and spreadsheets.• Process Change Orders, Field Orders, and Contractor Payments in WinTrak 365.• Process Contractor Payments and Office Material invoices in SAP.• Process SARs and update documents in e-Builder.• Perform routine assignments requiring applications of spreadsheets and databases.• Produce financial report spreadsheets for Line Department. • Process all Monthly Financial Contract Reports in WinTrak 365.• Review CPRs for compliance with prevailing wage laws using B2GNow and LCPTracker.• Ensure all contract works in compliance with contract documents.• Coordinate with NYMT & NJMT REO in reference to TAAs. • Correspond with Tenants, Tenant Coordinators, A/EORs, and Contractors for TAAs concerning the status of completion and approvals. • Manage office attendance reporting, update staff hour budget report per Contract Charge Code.• Ensure Consultant timesheets correspond with daily sign-in sheets.• Vehicle Coordinator for PJMT REO which includes maintaining vehicle reports, records of EZ Passes, gas cards, and vehicle maintenance in AutoTrak. Show less