Japsimran Singh, Bcom, PMP

Experience

• 

  Wipro

  May 2018 - Jul 2019

  Project Analyst

  • Managed and developed project schedules using MS Project for multiple projects and coordinated with project teams for strict adherence to schedule baseline.• Provided support to the Project Managers in creating detailed monthly forecasts for resources, professional fees, hardware, software, and other expenses such as travel and entertainment • Developed Scrum and Kanban Boards using Jira & Confluence and effectively communicated with the team reading Product and Sprint Backlog and other day to day issues.• Ensured approval and sign off for all invoices prior to payment and tracked actual expenditures against forecast and business case and maintained project budgets, reviewed weekly time tracking reports.• Maintained and created presentation materials for stakeholder steering committee meetings which highlighted project issues and risks for evaluation or mitigation purposes• Worked with application remediation project team on successful planning, implementation, and reporting of user acceptance testing (UAT) results using Jira. • Developed detailed resource plans using MS Project for over 65 project resources including full-time and contractor hours, rates, and utilization by relevant project and period. Show less

• 

  KPMG India

  Aug 2019 - Apr 2021

  Senior PMO Analyst

  • Assisted Portfolio Directors and Project managers with multiple IT projects at the initiation to execution stages.• Led and coordinated daily stand-up meetings and Sprint Planning sessions for timely delivery of the project.• Supported the creation of artifacts with regards to schedule tracking, financial forecasting, risks and issues logging, baselining, change management, vendor management, and financial budgeting.• Engaged in project baselining processes to identify the critical path and milestones, schedule successor/predecessor establishment activities accordingly.• Managed Project SharePoint repository for the project. Effectively used access rights to disseminate project information to stakeholders.• Served as the correspondence custodian and recorder; wrote and distributed thorough meeting agendas; attended and facilitated meetings; timely took minutes of those meetings; followed up on action items.• Developed process maps to recommend changes and improve existing processes; increased forecasting accuracy by 20% and reduced the overall forecasting effort by Project Managers.• Used MS project to create detailed project schedules which were broken down at a stream level. • Created budget feasibility reports to determine the projects’ one-time costs, ongoing costs, and benefits.• Presented artifacts with a focus on project issues and risks were developed for Stakeholder Steering Committee Meetings to be evaluated or used in contingency planning.• Tracked and escalated issues according to EPMO guidelines and notified stakeholders, providing recommendations and mitigation plans that foster prompt resolution.• Created an expenditure summary for over 25 vendors every month including Total Commitment, Milestones Achieved (Fixed Price Contracts), Number of Hours Billed (T&M Contracts), Value of SOW, Spent to Date, Remaining Amount, EAC and SOW renewal dates and approval timelines. Show less

• 

  Sun Life

  Oct 2022 - Jul 2023

  Project Control Officer

  • Supported Program Managers/Portfolio Directors with planning and execution of multiple projects. Major Project: Broker Interface Upgrade Project.• Ensured through daily stand-up meetings that project plans along with timelines and deadlines were communicated to team members.• Used MS Excel for the entire department of over 200 resources broken down by each individual project stream for creation of accurate and realistic resource plan.• Project progress was tracked through daily status summaries which showed work performed against plan and any backlogs were investigated.• Supported senior management in their decision-making by maintaining and monitoring technical repository database and creating reports & dashboards. Show less

• 

  BMO

  Aug 2023 - Jan 2024

  Senior Project Control Officer

  • Ensured that small and medium sized projects were completed within the given time frame and budget to achieve full stakeholder satisfaction. Major projects worked on: Enterprise-Wide AML regulatory Initiative.• Developed project schedules for multiple projects and ensured adherence to schedule baseline by coordinating with project teams. • Provided regular status updates in a fast-paced environment through effective PowerPoint presentations • Maintained spending plan to track project financials which included vendor invoices and compared it against the budget • Documented changes to project scope and timelines by drafting detailed PCR (Project Change Requests) and obtained necessary approvals.• Ensured that good relations were maintained with stakeholders through effective communication and exemplary customer service.• Maintained reporting and tracking of projects for planned value, actual cost, earned value and schedule.• Ensured that project requirements and scope were defined by working with business analysts and stakeholders.• Maintained and tracked project spending and schedule against budgeted milestones and spending plans and any variances were documented and investigated. Show less

• 

  RBC

  Oct 2024 - now

  Project Control Officer

  • Assisted Portfolio Directors and Project managers with multiple IT projects at the initiation to execution stages.• Developed comprehensive and workable resource plans for the whole program, with over 150 resources broken down by each distinct project stream. The WBS included Role, FTE/Contractor, Hourly Rate and Number of Hours Worked Every Month, Utilization Percentage, Hiring Status.• Provided regular status updates in a fast-paced environment through effective PowerPoint presentations • Documented changes to project scope and timelines by drafting detailed PCR (Project Change Requests) and obtained necessary approvals. • Maintained financial reporting and tracking the financial status for planned value, actual cost, earned value and project schedule.• Maintained and tracked project spending and schedule against budgeted milestones and spending plans and any variances were documented and investigated.• Implemented a rigorous cost estimation process, leading to accurate project forecasts and a 20% improvement in forecasting accuracy. The process comprised of introducing financial templates to provide uniformity of information, monthly reviews to challenge the accuracy of the forecast and introducing a dashboard showcasing the monthly forecasting trend. Show less