Bettina D.

Experience

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  WestLB

  Apr 1980 - Jun 2009

  Compliance Administrator/ Executive Assistant

  Compliance Administrator 01/2008 to 06/2009WestLB AGDuesseldorf, North Rhine-WestphaliaComplied with regulatory requirements including Bank Secrecy Act, Anti-Money Laundering, OFAC, USA Patriot Act, Privacy Act and Community Reinvestment Act.Maintained confidentiality of bank records and client information.Designed PowerPoint presentations for monthly divisional meetings with top-level executives.Collaborated with other administrative team members, human resources and the finance department on special projects and events.Personal/Executive Assistant Global Head of Compliance08/2004 to 12/2007WestLB AGDuesseldorf, North Rhine-WestphaliaScheduled Board of Directors meetings and assisted with meeting materials and agendas.Maintained and coordinated executive and senior management vacation, day-to-day meeting and travel schedules.Arranged appropriate travel, visas, agendas, necessary contacts and country information.Designed PowerPoint presentations for monthly divisional meetings with top-level executives.Collaborated with other administrative team members, human resources and the finance department on special projects and events.Provided logistical support to visiting executives in coordination with other Executive Assistants.Handled and distributed all incoming and outgoing mail.Wrote and distributed meeting minutes to appropriate individuals.Coordinated customer facing webinars, including developing relationships with vendors, tracking customer attendance and post-webinar follow-up.Created and maintained computer- and paper-based filing and organization systems for records, reports and documents.Investigated issues and problems and drafted responses to urgent requests. Travel management for management and + 10 employees. Managing of flexi time wage records for employees of Compliance Department. Managing of office supplies and removals for Compliance Department.Screened telephone calls and inquiries and directed them as appropr Show less

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  Amadeus FiRe

  Sept 2009 - Apr 2010

  Office Manager

  Managed the receptionist area, including greeting visitors and responding to telephone and in-person requests for information.Designed electronic file systems and maintained electronic and paper files.Handled all media and public relations inquiries.Served as central point of contact for all outside vendors needing to gain access to the building.Supplied key cards and building access to employees and visitors.Received and screened a high volume of internal and external communications, including email and mail.Properly routed agreements, contracts and invoices through the signature process.Received and screened a high volume of internal and external communications, including email and mail.Organized files, developed spreadsheets, faxed reports and scanned documents.Managed daily office operations and maintenance of equipment.Created and maintained spreadsheets using advanced Excel functions and calculations to develop reports and lists.Coordinated customer facing webinars, including developing relationships with vendors, tracking customer attendance and post-webinar follow-up.Managed desktop publishing and proposal and memo typing.Used computer databases, credit reports, tax and legal filings to locate persons and compile information for investigations.Organized legal and tax memoranda and client correspondence. Editing and translating marketing publications, websites and maintaining customer service websites. Show less

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  Mitel

  May 2010 - Jun 2014

  Office Manager

  Editing and translating marketing publications and websites. Managed the receptionist area, including greeting visitors and responding to telephone and in-person requests for information.Designed electronic file systems and maintained electronic and paper files.Handled all media and public relations inquiries.Served as central point of contact for all outside vendors needing to gain access to the building.Supplied key cards and building access to employees and visitors.Received and screened a high volume of internal and external communications, including email and mail.Properly routed agreements, contracts and invoices through the signature process.Received and screened a high volume of internal and external communications, including email and mail.Organized files, developed spreadsheets, faxed reports and scanned documents.Managed daily office operations and maintenance of equipment.Created and maintained spreadsheets using advanced Excel functions and calculations to develop reports and lists.Coordinated customer facing webinars, including developing relationships with vendors, tracking customer attendance and post-webinar follow-up.Managed desktop publishing and proposal and memo typing.Used computer databases, credit reports, tax and legal filings to locate persons and compile information for investigations.Organized legal and tax memoranda and client correspondence. Show less

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  Amadeus FiRe

  Nov 2014 - Jul 2015

  Executive Assistant

  Temping in several companies and sectors, e.g. Assistant in Public Energy Supply, compliance Assistant in a Steel Trade CompanyAssistant in the fashion and apparel industry

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  C&A

  Aug 2015 - Feb 2016

  Management Assistant

  Working close to the heart of the industry, and working with Designers and developers. Keeping things going and Communicate close with different entities of the Company. Challenging and exciting.

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  Brenntag Holding GmbH

  Jul 2016 - Dec 2016

  Assistant EMEA Board CFO

  Global market leader in chemical distribution - manages complex supply chains for both chemical manufacturers and consumers by simplifying market access to thousands of products and services. Philosophy: “ConnectingChemistry”.Brenntag operates a global network with more than 530 locations in 74 countries. With its global workforce of more than 14,000 employees, the company generated sales of EUR 10.3 billion (USD 11.5 billion) in 2015.

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  PACCAR Financial Deutschland GmbH

  Jan 2017 - May 2017

  Finance - Collections

  PACCAR Financial, the in-house financier of DAF, offers customized financial services that completely focus on the transport sector. Like no other, PACCAR Financial understands your business, which makes them a real business partner. Naturally for the financing of your trucks, but also for complete combinations, including superstructures and trailers. With various financing possibilities, including repair and maintenance and insurance options. PACCAR Financial always offers a perfect solution, tailored to your individual requirements. Show less

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  BG BAU

  Jun 2017 - Aug 2017

  HR-Assistent

  Temping - Amadeus FiRe AG

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  PwC Deutschland

  Sept 2017 - Jan 2018

  Sales Operations Specialist

  Temping Amadeus Fire AG

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  MSIG Insurance Europe AG

  Feb 2018 - Jul 2018

  Persönlicher Assistent
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  Barbara Hunz Personalmanagement GmbH

  Jul 2018 - Jun 2019

  Personal Assistant

  This role as a contractor at Barbara Hunz Personalmanagement GmbH, I efficiently managed daily clerical duties, travel arrangements, and office supply orders as maternity stand-in for the personal assistant to Director advanced development at Pierburg Neuss. Additionally, I oversaw team diaries, time capturing with SAP, and controlled accounting as well as business administration.

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  VOV D&O-Versicherungen

  Jul 2019 - Dec 2019

  Assistentin Underwriting
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  AWO vita gGmbH

  Jan 2020 - Nov 2021

  Assistant
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  TÜV Rheinland Group

  Dec 2021 - Dec 2022

  Administrative Services Coordinator

  Managed the onboarding and exiting processes for external partners, ensuring compliance with company policies and smooth transitions.• Coordinated onboarding trainings for new hires, facilitating their integration into the team and enhancing their performance.• Oversaw contract management and application processing, streamlining operations and improving efficiency.

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  Page Personnel

  Dec 2022 - Apr 2023

  Senior Executive Assistant

  As interim Senior Executive Assistant at Page Personnel, I excelled in managing intricate agendas and diaries for top executives, ensuring smooth operations and effective communication. I coordinated events with customers, overseeing travel management and expenses to streamline processes and enhance customer satisfaction.

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  TRICONNECT Consulting GmbH

  May 2023 - Mar 2024

  Assistant Project Coordinator

  Working as an Project Coordinator and Assistant at TRICONNECT Consulting GmbH in the Greater Dusseldorf Area, I efficiently managed agenda and travel arrangements for the Head of Franchise in the pharmaceutical industry. Additionally, I handled travel expenses for stakeholders and coordinated events with customers, contributing to seamless operations and client satisfaction. Furtheron I was involved in onboarding and exiting of sales teams and coordinating trainings.

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  Hogan Lovells

  Apr 2024 - Aug 2024

  Personal Assistant

  As an Assistant at Hogan Lovells in Düsseldorf, Germany, I successfully managed time capture and billing for the intellectual property team. Additionally, I played a crucial role in preparing conflict checks, processing third party invoices, and maintaining digital filing systems. My contributions also included taking minutes, managing agendas and diaries, and ensuring efficient accounting and billing processes.

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  COMPLEMUS Real Estate GmbH

  Aug 2024 - now

  Office Coordinator