Emily Stern

Experience

• 

  UCLA Residential Life

  Sept 2017 - Jun 2020

  Event Technician Supervisor

  Supporting Residential Life and Student Affairs events, I played a key role in technical and logistical coordination for various events. I honed my leadership skills by supervising a team dedicated to enhancing the guest experience, ensuring each event ran smoothly and aligned with our high standards of student engagement. Responsibilities included:Assisting with the planning and execution of educational programs, residential events, and staff activitiesSupervising and coordinating Event Technicians, a team of 15–25 student staff, to ensure smooth event operationsProviding technical support for audio, visual, and staging needs at eventsCollaborating with Event Managers to manage event logistics and staffing Show less

• 

  LA Opera

  Jan 2020 - Jun 2020

  Production Management- Intern

  As a Production Management Intern at LA Opera, I assisted the Director of Production with budgeting and logistical support for both main stage and Off Grand productions. Additionally, I actively managed two Off Grand productions, ensuring smooth operations and execution. My proactive approach and attention to detail contributed to the efficiency of the production department in a leading performing arts organization. Responsibilities included:Season planningBudgeting and expense trackingSupporting logistics for active productionsArchive production informationObserving and assisting technical rehearsals Show less

• 

  Sun Valley Music Festival

  Jun 2020 - Sept 2020

  Production Assistant

  My tenure as a Production Assistant at the Sun Valley Music Festival involved meticulous scheduling and contract management during a pivotal shift to a virtual platform. I was part of a dynamic team that ensured the quality and continuity of the festival, adapting swiftly to the challenges of a remote entertainment landscape. Responsibilities included:Scheduling recording sessions and coordinating logisticsDrafting and distributing contracts for various positionsAssisting with the shipment of recording equipment to musicians Show less

• 

  Los Angeles Chamber Orchestra

  Sept 2020 - Aug 2021

  Assistant Production Manager

  In my role as Assistant Production Manager with the Los Angeles Chamber Orchestra, I was instrumental in navigating the shift to virtual performances. I streamlined operational processes and fostered collaborative team dynamics, managing logistical aspects to deliver exceptional artist and audience experiences in an innovative format. Responsibilities included:Scheduling recording sessions and coordinating with remote venuesDrafting and distributing contracts for various positionsTracking and processing invoices from contractorsAssisting in the development of the season budgetCreating and managing meeting schedulesActing as a liaison between LACO and recording venues to ensure smooth production Show less

• 

  University of California, Los Angeles

  Aug 2021 - Jan 2025

  Event Manager

  As Event Manager at UCLA, I have successfully elevated campus engagement by orchestrating over 75 annual events, consistently enhancing audience experience and campus spirit. My strategic approach has yielded seamless execution under tight deadlines, ensuring memorable events that resonate with our diverse student body. Responsibilities included:Collaborated with university departments to plan cohesive events aligning with institutional goals, ensuring an impactful experience for attendees.Built strong partnerships with campus safety units to ensure compliance with all relevant safety regulations and standards.Supervised a staff of 30-35, overseeing recruitment, training, and professional development to enhance team efficiency and performance. Show less