Naim Shaikh

Experience

• 

  Sammaan Capital Limited

  Jul 2005 - Jul 2007

  Local Compliance officer
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  Vizualize Technologies Pvt.Ltd ( An Lbi Group of Company)

  Jan 2011 - Sept 2013

  Sr.Associate Admin

  Administration:-• Handle Branch Administration from January 2011 to September 2013.• Facilities Management (Critical Services).• Security/Asset Inventory & Equipment, Maintenance• Supplies/Stationery Control.• Database for Administration Expenses.• In charge of accounting by ensuring processing of bills in right amounts, within the stipulated time, ensuring proper record of Purchase order (PO). • Ensuring quality and quantity of material purchased.• Vendor Management.• Co-ordination with consultant ensuring legal requirements is complied such as Shop and establishment certificate, Labour License etc.• Successful Arrangement of Annual Meeting and Picnic on time to time.• Developed new office premise.• Dealing with various agencies, contractors and vendor.• Full fill Visa process for UK, Sweden and Belgium.• Transportation Management.• Housekeeping and pantry management.• Bank formality to New Joined.• Reservation of Hotels Stay, trains & flights.• Responsible for corporate data card & mobile connection.• Coordination of in-house travel arrangements, international travel requirements like ticketing, passport / visa, currency, hotel bookings etc.HR:-• Scheduled interview, Induction, Handover letters – Offer/Appointment/confirmation – to the concerned employees.• Prepare Attendance Report.• Manage Corporate Events.• Prepare Monthly MIS report.• Managed employee related information such as hours worked and time off using computerized systems.IT:-• Handling networking issues at branch level.• Book-keeping of IT systems(numbering, system details)• Installation of Operating Systems.Finance:-• Monthly payments to house-keeping agencies. • Handled operating expenses. Show less

• 

  LBI TECHNOLOGIES INDIA PRIVATE LIMITED

  Oct 2013 - Sept 2015

  Senior Branch Admin

  Vizualize Technology merger in LBi Technologies India Pvt Ltd.

• 

  DigitasLbi

  Oct 2015 - Mar 2018

  Manager Admin

  Lbi Technologies India Pvt Ltd merger with DigitasLBi in Oct-2015

• 

  Digitas India

  Apr 2018 - now

  Senior Manager Admin

  I am in same company since 2011 and gradually company mergers happens.Summary: * Digitas (Publicis Group Company) Sr. Manager-Admin, January 2011 • Handle Ahmedabad center Administration from January 2011.• Having 9+ years’ experience in Managing General Administration functions like Facility Management, Maintenance activity, Housekeeping and Security services management.• Manage leasing of office space. Also having experience to shifting and setup new office infrastructure including agreement draft and discussion and finalize BOQ and prepare floor plan as per requirement.• Procurement and maintenance of inventory for smooth functioning of operations.• Setup Vendor account and Office upkeep Annual Contract management.• Handling PO and Vendor bills, Inventory & Auditing.• Comply with the government bodies –obtain require certificates Municipal Corporation (Shop & Establishment and Professional Tax Dept.) renewals as needed to run facilities. • Branch Expense Management, Handling Petty cash account.• Monitor and maintain records of Printing, Stationery Supplies and staff Attendance.• Resolve employee queries on matters pertaining to leave, Mediclaim Policy, opening Bank Account and others.• To coordinate with HR for all employee welfare activities also play role of HR In the center provides Induction, brief company’s policy to new candidates, complete Banking formalities, confirmation and complete exit formality of Employees.• Coordinate with internal departments for smooth branch function.• CSR reporting of Center.• Travel and Visa Arrangement for staff migration for onsite work.(Business and Work visas)• Event / Annual meeting arrangement.• IT Infrastructure Management. Show less