Jo-Anne Brown

Experience

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  Statistics New Zealand

  Apr 2012 - Oct 2014

  Projects: Processing Project – turns raw data collected into a final unit record dataset fit for statistical analysis.Collection Operations Project - recruits, trains, pay and manage a field force of around 7500 peopleCollection Systems Project - manages the internet collection system, printing and logistics, and contact centre services.Communications Project – develops communications materials, advertising, advice, and activitiesField Technology Project - delivers field technology and office set up of the field officesOutput & Dissemination Project - develops and builds output systems and processes to produce and disseminate data. My key accountabilities were:• Programme support, including monitoring and status reporting• Preparing monthly reports for the Steering Committees and Governance Board meetings• Programme planning and project integration• Financial planning and budget monitoring• Coordination of the programme and project environment for census• Risk management and change control procedures• Development and roll out of the Crisis management and business continuity plan• Key Stakeholder management and communication, including members of parliament• Preparing, monitoring, and reporting critical dependencies Show less

  • EPMO Programme Coordinator

    Jul 2014 - Oct 2014

  • Census Programme Coordinator

    Apr 2012 - Jul 2014
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  SUEZ

  May 2016 - Aug 2016

  Project Coordinator - SAP Financials Project

  Project: SITA UK (now SUEZ) is a British waste management company, established in 1988. SITA UK serves over 12 million people and handles more than 9 million tonnes of domestic, commercial, and industrial waste through a network of recycling, composting, energy-from-waste, and landfill facilities.My tasks for this assignment included: • Maintain the MS Project schedule and coordinate workstream activities in accordance with agreed standards and timeframes• Coordinated and ran SCRUM sessions • Maintain the project issue, risk, assumption, dependency, and change logs • Prepare project status reports and coordinate workstream-level reporting in accordance with agreed standards and timeframes • Preparation of Steering Committee papers, project documentation, and other reporting as required • Coordinate document and records management across the project Show less

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  Kiwibank

  Oct 2016 - Jun 2017

  PMO Programme Coordinator - SAP Programme

  Programme: CoreMod is short for the Core Modernisation Programme and is a programme of work that sits within the Chief Information Office. The CoreMod Programme will deliver a major transformation of the bank’s core product and transaction engine ‘Ultracs’ and introduce the SAP Payments Engine. My key accountabilities were:• EPMO and PMO Programme Reporting• Compiling weekly workstream reports into a weekly Programme Report and distributing• Coordination of papers for the Kiwibank Board, Kiwibank Board Sub-Committee (representing the full Kiwibank Board) • Secretariat for the Programme Steering Committee, Sponsor Cabinet and Programme Leadership team• Weekly RoundUp (newsletter)• Maintain Programme documentation on SharePoint and version control procedures Show less

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  NZ Police

  Jun 2017 - Mar 2018

  Programme Coordinator - MyPolice Programme

  Programme: New Zealand Police introduced their new Human Resource Management Information System (HRMIS) called MyPolice. The new system replaces PeopleSoft and will make it easier for people to manage their HR information such as pay, learning, leave, time and personal information.My tasks for this assignment included: • Assist in establishment of a transition-state operating model by updating relevant Terms of Reference, Governance papers, presentation slides• Schedule, facilitate and minute weekly Risks and Issues meetings, Design Authority meetings, fortnightly Management Group, monthly Executive Steering Committee meetings and other business stakeholder meetings• Maintain Programme actions, decisions, change requests, financials and assumptions register• Maintain Programme resource plans including business SMEs and ICT• Generation of Dashboard reports for MyPolice Service Centre• Developed and maintained Plan on a Page• Created and maintained programme plan in Microsoft Project Key Achievements: • Played a critical role in the implementation of the MyPolice Programme, (HRMIS) improving HR information management across the NZ Police.• Produced dashboard reports and developed "Plan on a Page" for stakeholder visibility, ensuring a smooth transition to HR. Show less

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  ACC New Zealand

  Mar 2018 - Aug 2018

  Senior Programme Coordinator / Scheduler - Analytics Transformation Programme

  Project: The Analytics 2.0 Project commenced as a Transformation Programme initiative. It sought to transform ACC’s capability to perform analytics and retire existing aged systems. I joined the Project in Phase 2, which commenced in March 2017 to deliver the Technology and tools for the Business Analytics Platform, Business critical reports for Juno Go-Live and A Business Analytics Operating Model.My tasks for this assignment included: • Develop, manage, and maintain the detailed MS Project schedule including milestones, deliverables, and dependency management, benefit outcomes and ensure compliance with the standards set out in the Programme’s Schedule Standards• Manage and maintain project level risks and issues registers and ensure these are discussed at the weekly at the appropriate forumsKey Achievements:• Contributed to the successful launch of the Business Analytics Platform, retiring legacy systems and improving ACC's analytics capabilities• Managed the project schedule, risks, and dependencies, ensuring compliance with Programme standards and on-time delivery of key milestones. Show less

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  Inland Revenue NZ

  Aug 2018 - Nov 2021

  PMO Project Coordinator - Business Transformation Programme

  Programme: The IR Business Transformation Programme (BT) will enable a modern, customer-centric revenue system for New Zealanders and will enable IR to deliver significant benefits to the Crown, Customers, and the department itself. The BT Programme extends over several years (From 2015 to the end of 2021) and has work at different stages of progression, from ideas through to delivery and in some areas, end state support. Projects: 1. START (Tax and Social Policy)2. Digital Ecosystem Services (Customer Experience & Digital)3. Digital Customer Services (Customer Experience & Digital)4. Content Hub and Content Management (Customer Experience & Digital) 5. Business Deployment Support (Tax and Social Policy)6. Data Cleansing & Enrichment (Tax and Social Policy)My tasks for this assignment included: • Schedule Management: Prepare, format, maintain, and publish project schedules in Microsoft Project Online• Building Block Plans (OnePager Pro)• Ensure that Deliverables, Dependencies, Risks & Issues are maintained and updated regularly in JIRA• Change Management (PCR’s)• Scope Management: including ongoing changes and prioritising • SharePoint administration • Reporting: Develop and build weekly/fortnightly reports, dashboards, and graphs from FCR extracts • Closure activities including leading Lessons learned sessions, workshops closure reports and archivingKey Achievements: • Successfully set up and handed over the 6 key Business Transformation projects, contributing to modernising NZ’s tax and social policy systems.• Played a pivotal role in the development and maintenance of integrated project plans, change management, MS Project schedules and RAID logs. Show less

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  Ministry of Business, Innovation and Employment

  Nov 2021 - Mar 2022

  Senior Programme Coordinator / Scheduler - Digital Blueprint Programme

  Project: The Digital Blueprint Programme is a large programme of work that seeks to align multiple projects towards a common goal. Delivery of the Digital Blueprint will require work to be coordinated across multiple initiatives as no one initiative will deliver the complete outcome. My tasks for this assignment included: • Establishing a new Programme of work from the Discovery phase• Scoping resource requirements over the length of the Programme, setting up and imitating 90-day project health checks, Steering Committees and Project Boards, including writing Terms of Reference Documents • Schedule Management: Prepare, format, maintain, and publish project schedules in Microsoft Project Online• Ensure that Deliverables, Dependencies, Risks & Issues are maintained and updated regularly • Reporting: Develop and build weekly status reports for EPMO and ICT Leadership Groups• Lead for Programme/Project Coordinators including training and developmentKey Achievements: • Established and coordinated the Digital Blueprint Programme from its discovery phase, successfully setting up governance and steering committees.• Led the coordination of project schedules, ensuring the alignment of all deliverables, risks, and issues. Show less

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  NZ Police

  Mar 2022 - Jul 2022

  Senior Programme Coordinator - Digital Mobility Programme

  Project: The Digital Mobility Programme develops new and enhancing mobility digital products, including web and mobile applications, as well as developing a new Digital Notebook application.My tasks for this assignment included: • Manage the Digital Mobile programme while the Programme Manager was on leave overseas for 6 weeks• Attend and present at ICT leadership meetings and Steering Groups for the Digital Mobile Programme• Change Requests – signing off for the Digital Mobile Programme and managing financials and resources• Status Reporting and Dashboards for the Programme and Governance groups• Financials, including creating and managing budget allocations, transfers, purchase orders, timesheets, and invoice payments• Stakeholder Management - including Statement of Works and invoices• Training new permanent Programme Coordinator• Support and implement the new Business Case and Charters for the new financial year 2022/2023Key Achievements: • Managed the Digital Mobility programme during the Programme Manager’s absence, ensuring continuity of operations and project success.• Successfully presented at ICT leadership meetings and Steering Groups, playing a key role in decision-making processes. Show less

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  Ministry of Education

  Jun 2022 - Dec 2022

  PMO Senior Programme Coordinator - Curriculum Change Programme

  Project: The Curriculum Change Programme is making significant changes to the curriculum ecosystem the curricula, teaching, and learning resources, and tools. Guiding these changes are a common set of concepts which ensure the curriculum ecosystem remains cohesive and focused on addressing the key problems.My tasks for this assignment included: • Provide leadership, coordination, and liaison across the Programmes and nine projects!• Assisting the PMO Manager identify Programme dependencies, overlaps, and risks, and support the realignment of project deliverables• Work closely with the Project Managers, and Risk & Assurance Lead to ensure risks are identified, current, and prioritised• Build and maintain an integrated MS Project Plan• Established a Project Coordinator team, including recruitment, leadership, training, and team building • Provide a PMO lens across the programme that supports the Programme Manager in decision making, and recommendations to executives and the Programme Governance Board (as required) Key Achievements: • Led the establishment of a Project Coordinator team, driving recruitment, training, and team development across the Curriculum Change Programme.• Coordinated across 9 projects to streamline processes, mitigate risks, and improve alignment with strategic objectives. Show less

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  Ministry of Health New Zealand

  Dec 2022 - Feb 2023

  Lead Project Coordinator - Pay Equity Claim Project

  Project: The Equal Pay Act 1972 was updated in 2020 to provide a clear pay equity process to test whether female-dominated occupations are free from sex-based undervaluation. From raising a claim through to settlement, the pay equity process, has a series of steps to ensure a legal and robust pay equity settlement is reached.My tasks for this assignment included: • Build and maintain a MS Project Schedule• Work closely with the Project Lead and Project Advisor to ensure risks are identified, current, and prioritised• Manage all project controls• Stakeholder management with Peak Bodies, Employers and Unions• Workshops, meetings, and event management• Preparing agendas, recording and taking minutes, actions and decisionsKey Achievements: • Facilitated successful stakeholder engagement with unions and employers for the Pay Equity Claim Project, ensuring alignment with legal requirements.• Developed and maintained the project schedule, ensuring all critical deadlines met. Show less

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  Te Pūkenga

  Mar 2023 - Dec 2023

  Senior Programme Coordinator

  Programmes: Organisation, Design and Change Programme (ODC) – HR/Change management programme for the merger of all NZ Polytechnics and Technical Institutes into 1 identity called Te PukengaEPMO establishment – setting up a new EPMO for the new Te Pukenga structure My tasks for this assignment included: • Set up and coordination of multiple programmes and projects ensuring alignment with organisational objectives and strategic priorities• Developed and maintained comprehensive MS project schedules and closely monitoring project milestones and deliverables• Collaborated with cross-functional teams to identify risks, issues, and dependencies, implementing effective mitigation strategies to ensure successful programme outcomes.• Financial management including creating and maintaining financial workbook, budget and monthly reporting, receipting invoices and monthly accruals• Onboarding and Offboarding contractors and employees• Handover of the programme to the business and closure activities including closure reports, lessons learnt sessions, document archive, handover to the business including MS Teams sites, RAID and other registers from the ODC Programme.Key Achievements: • Developed a comprehensive MS Project schedule, ensuring all projects met critical deadlines. Successfully handover of the Organisation Design and Change Programme to HR.• Creating enhanced EPMO governance processes and MS Project schedules for multiple strategic programmes for the newly formed structure. Show less

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  Department of Conservation (DOC)

  Mar 2024 - Oct 2024

  Senior Project Coordinator

  Projects: 1. Service Desk Transition Project – Modern workspace and infrastructure service transition inhouse 2. Zero Trust Network Project – New communications network providing faster, more reliable connectivity3. Meeting Room Refresh Project – Upgrading of all DOC meeting rooms nationwide4. Network Security 802 1x Project – Implement authentication for both wired and wireless devicesMy tasks for this assignment included: • Stakeholder management• Stock control and logistics with NTT Data • Coordinating network site audits and upgrades through NZ Data, Chorus and Feenix Communications• DOC site communications with over 160 sites with Rangers and Business managers to arrange site upgrades and remediations• Procurement and stock management - organising Starlink equipment and other network accessories, ensuring all stock has arrived on time at site ready for the network upgrade • Project governance and practices, including weekly and monthly reporting and schedule, RAID and document registers, change requests and closure• Project document management through DOCCM• MS Project Schedule creation and management through Microsoft Project Online• Financials including receipting invoices and purchase orders in SAP, statement of works, contracts, and managing project financial workbooks• Project handover to the business and archiving documents. All closure activities including closure reports, lessons learnt, MS Teams sites, RAID and other registers. Key Achievements: • Successfully coordinated 4 key IT infrastructure projects, managing logistics and upgrades for over 160 DOC sites across New Zealand.• Played a key role in the and closure and handover to BAU of the Service Desk Transition Project and the successful implementation Zero Trust Network Project, ensuring faster, more secure network communications across all DOC sites including remote DOC locations. Show less

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  Ministry of Health New Zealand

  Jan 2025 - now

  Senior Project Coordinator / Project Manager

  Project Manager - Cancer Care Navigation Services ProjectSenior Project Coordinator - Cancer Control Agency