Alida Henschel

Experience

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  Sony Pictures Entertainment

  Sept 1999 - Sept 2007

  Executive Assistant

  Executive Assistant: Business Development Organization of departmental filesArchiving of files for the department Senior Vice President, 3 Vice Presidents and staffOrdering and budgeting of office supplies for entire groupInternational/Domestic travel arrangements for 3 VP’s (car, hotel, air, international cell phone usage, scheduling of meetings, presentation files/binders for meetings, driving directions to and from meeting locations to hotel, conferences, conventions)Reconciliation of expense reports for the departmentSchedule new staff interviewsSchedule Ergonomic survey for entire groupCoordination of office relocations with Facilities Supplying staff with moving boxes and tags for relocations Executive Assistant (Floater-Corestaff Services) President of Television, CFO, President of Consumer Products,Events Department- Assisted 2 VP’s and Assistant (Stuffed invitations, collected RSVP lists for premieres, stocked and passed out badges and RSVP lists for event once on location, confirmed special request(s) by talent and Producers, checked in Talent and Guests at premieres, checked in Talent and Guests at after party)Red Wagon Production Office (answered phones and filing of Scripts)Administrative Assistant: Architectural Services• Assisted Director and 2 ManagersFiling of CAD drawings and project files• Organization of Interior Designer and Architect LibraryArchiving of all files for Lead Team and staff of 15• Coordination of Vendors to meet and present new products to DesignersOrdering of all supplies for both Architects and Interior DesignersCoordination of Domestic/International Travel for Director and 2 Managers(car, air, hotel, meetings, driving directions to and from meetings, dinners, luncheons, Conventions, Conferences) Show less

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  RE/MAX Marquee Partners, Inc

  Sept 2007 - Jun 2009

  Executive Assistant to Chief Executive Officer

  International/Domestic travel coordination for CEOReconciliation of AMEX expense reports Coordination of company eventsDistribution of checks to staff and agentsHeavy callsReviewing and answering all correspondence via emailContacting Property Management of any and all issues with leased locationsAssisting Head of Operations of setting up new staff Coordination of relocations of agents for closure of office locations

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  Powerfull Electric, Inc.

  Sept 2011 - Jan 2014

  Executive Assistant to Chief Executive Officer

  Coordination of City, DWP and SCE inspectionsCoordination of General Foreman, Foreman and Contractor meetings at jobsitesDistribution and maintenance of manpower reports weeklyCoordination of company driver to pick up and deliver material for projectsCreating and maintenance of job foldersAssisting Human Resources as neededService Department CoordinationBillingCreating/updating of sales orders for techniciansCollectionsReviewing and answering all correspondence via emailClient ServicesHeavy phones Show less

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  Houck Construction, Inc.

  Feb 2014 - Jul 2014

  Executive Assistant to Chief Executive Officer

  Schedule meetingsCreate presentation binders and folders for meetingsReviewing and answering all correspondence via emailClient ServicesHeavy phones

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  E&S Ring Management Co.

  Jul 2014 - Aug 2018

  Executive Assistant to Accounting, Asset Management and Information Technology

  Analytic AuditsClient relations with property residents and on-site teamsOpening and distribution of departmental mailCoordination of events both in office and off-siteDomestic travel coordination for conventions or meetings with off-site teamsAudit of Company rent collections per property in portfolioReception coverage as neededCleaning of office space as needed

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  Wilshire Associates

  Nov 2018 - Nov 2020

  Executive Assistant to President of Wilshire Consulting at Wilshire Associates

  Scheduling of internal and external meetings.Reception coverage as needed.International/Domestic travel coordinationCoordination of team breakfasts/lunches within the office or off-site.Reconciliation of expense reports.Backup Executive Assistant to Founder and Senior Executive Assistant as needed.

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  PCS Energy

  Nov 2020 - Jan 2024

  Executive Assistant-PCS Energy, LLC./People Operations-Corp PCS, LLC

  Handle confidential and sensitive information with discretion and tact.Conducted research and analyzed data to provide detailed reports on various business topics.Responsible for timely Secretary of State and Franchise Tax Business License application and filings.Update and maintain confidential databases and records.Created and managed office systems to efficiently deal with documentation.Responsible for research and implementation of employee electronic timecard system and ongoing training.Update and maintain confidential databases and records.Facilitated certifications of required State training and tracking employee training of onboarding for incoming office staff.Research for employee hiring, interviews, and onboarding of new staff.Company event coordination.Meeting minutes and agendas.Travel management.Schedule planningOrdering inventory and tracking office suppliesOversee IT outsourced companyStock and reorder employee kitchenConduct safety training and ensure safe working environment including ergonomic assessments. Show less

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  WinCorp Solutions

  Apr 2024 - Nov 2024

  Executive Assistant

  Travel coordinationScheduling

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  City of Culver City

  Nov 2024 - now

  Executive Assistant