Sandy J G.

Experience

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  New York City Bar Association

  Feb 1997 - Jul 2001

  Purchasing Coordinator

  Purchased supplies, services and equipment, vendor negotiations, maintained property and inventory distribution, created departmental budget lines and verified the availability of appropriate budget funds, prepared invoices, requisitions and processed all invoices for payment, maintained purchase order log and related files, conducted fiscal year inventory, secured and sold advertising and mailing lists; implemented several ways to reduce costs and streamline purchasing operation, conducted cost saving analysis, decreased Association's expense budget by 30 percent; managed the time schedules of 15 interns, assigned work schedules and monitored work flow, ensuring the timely completion of payroll and production weekly reports for management. Show less

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  The Rockefeller University

  Jul 2001 - Dec 2002

  Purchasing Agent

  Responsible for, but limited to, purchasing from several major vendors, prepare and monitor product forecasts, contract negotiation and acquisition of supplies, laboratory products, chemicals, equipment and materials to ensure competitive pricing and maximum protection in accordance with company policy, identify and implement cost-reduction processes for improved purchasing opportunities, analyze orders and present recommendations to directors, executives and management teams, participate in cross-functional supply management teams, participate in supplier audits, controlling inventory, maintain input data from completed purchase orders using the FRS system, expedite delivery on orders placed, arrange for return and replacement of incorrect or damaged good, resolve invoice pricing discrepancies, assist end-users in finding alternate vendor sources and products, assume duties of other agents during absences; also responsible for the supervision and management of clerical staff, assign tasks, handle administrative issues as they arise, participate in corrective counseling. Show less

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  The New York Foundling

  Dec 2002 - Dec 2004

  Purchasing Agent

  Responsible for overall purchasing, and inventory control and management: properly processed purchase requisitions, issued purchase orders while adhering to purchasing policy, maintained adequate levels of inventory to support the hospital's programs, obtained "best pricing" in accordance with hospital's funder guidelines, surveyed all hospital's locations to identify items currently purchased locally; established and maintained up-to-date lists of all hospital's vendors, guidelines for the use of minority and women-owned businesses, equipment, facility leases, work orders, new vendor application packages, procurement services manual, automated integrated purchasing and inventory systems in conjunction with the hospital's financial systems, implemented policy for bidding out categories of high volume purchases and laundry lists including preferred vendors, standardized product listings, and bulk purchases, updated inventory item master files including sources of products, costs, pricing, units of measure and other critical data, ensured accuracy of on-hand inventory counts, investigated variances and adjusted inventory counts accordingly, maintained adequate stock levels by establishing minimum/maximum levels, reorder points, economic order quantities (EOQ's), coordinated annual audit of physical inventory for all locations, identified document and rank areas of high dollar volume purchasing, supervised the approval process and bidding list system, negotiated pricing for all service categories, handled special projects and prepared special reports as assigned by CFO, and assisted in the hiring, training and reassignment of administrative staff. Show less

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  ITHAKA

  Jan 2005 - Oct 2023

  Procure a varied array of IT services and goods, ranging from but not limited to all levels of hardware, software, services and contracts. Implement and maintain company’s asset/inventory tracking system, manage purchasing, asset/inventory tracking and software licensing functions for all affiliates, manage the bid solicitation process and response to RFPs; analyze quotations and selects vendors, and develop a purchase order system that includes purchasing policies and procedures for company and the affiliated organizations, work with company’s general counsel to negotiate standard agreements, conduct periodic review of contract performance, supplier relationship and compliance, frequent and direct contact with all levels of our organization to leverage combined purchasing opportunities, coordinate purchases in various stages of progress; analyze requirements and suppliers, negotiate with vendors and assist affiliate’s in the decision-making process, audit requisitions for specifications, accuracy and correct authorization, monitor requests for services and equipment, and coordinate order process through to fulfillment, serve as company’s liaison for internal users with suppliers and distributors, coordinate adjustments with vendors for return, replacement or cancellation of items, routinely examine new sources and vendors to determine and justify continued use, maintain quality and quantity at competitive cost, establish good working relationships with key vendors and service providers. Show less Built the purchasing function from scratch, growing and scaling the role to support 3 geographically dispersed offices and affiliate businesses with a $3M budget. Created an inventory and asset tracking system. Coordinated the sourcing process from purchase order to fulfillment and contract management. Followed purchases through all stages of progress: analyzing requirements, identifying suppliers, and negotiating with vendors. Collaborated with general counsel to craft standard agreements and SLAs. Audited requisitions for specifications, accuracy, and authorization. Examined vendor performance dashboards, quality records, and competitive cost. Reconciled invoices against deliveries. Handled returns, replacements, or cancellations. HIGHLIGHTS:● Built a PO system, policies, and procedures to orchestrate +3K purchases from $1K to $3M per year.● Negotiated non-profit pricing across key suppliers and providers, securing 20-50% discounts.● Transitioned to standard-issue equipment; reducing costs by 45% with time-saving efficiencies for IT.● Acquired multiple employee discount programs through affiliated service providers. ● Led event planning teams, including logistics for 400 staff at 28% airfare and hotel rate discounts.● Worked with the CFO to physically relocate one office to another on-time and within budget Show less

  • Purchasing Manager

    Feb 2018 - Oct 2023

  • Purchasing Specialist

    Jan 2005 - Feb 2018
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  Chain IQ Group AG

  Mar 2024 - now

  Sourcing Technology Senior Consultant