Ashley Tapia

Experience

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  PCL Construction

  Nov 2011 - Nov 2015

  Administrative Assistant

  FABRICATION SHOP ADMINISTRATIVE ASSISTANT 11/2012-11/2015Assisted management, instructors and office personnel in industrialoperations.Performed administrative duties including arranging appointments, bookingconference rooms, organizing travel and accommodations, and arrangingevents.Typed documents and compiled information for meetings.Organized and managed the Health and Safety Committee Meetingsincluding taking minutes.Assisted with company set HSE Targets.Prepared payroll and payroll timesheets.MATERIAL CONTROL CLERK 05/2012-11/2012Performed clerical duties, including filing documents, sending faxes, makingcopies, and updating excel spreadsheet reports.Handled document requests and conflicts.Verified material received/ordered.Communicate with vendors.Prepared payroll and payroll timesheets.DISPATCH/EQUPMENT CLERK 11/2011-05/2012Maintained and updated maintenance logs, certs, registrations, and inventory. Show less

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  Ancon Services

  Mar 2016 - Jul 2019

  Office Manager

  Assisted general manager, supervisors, and field employees in industrial tankcleaning operations.Provided support on recruiting, onboarding activities, and benefit matters.Compile and update employee files to document actions and information onpayroll and benefit actions.Maintain and distribute employee information, policy and procedure manuals,and other communication materials.Responsible for inputting payroll.Assisted A/P with opening POs, receiving POs, and posting invoices.Assisted A/R with creating invoices, sending invoices to customers, reach outto customers to collect payment, and fix any invoice issues.Organized and filed safety paperwork, timesheets, employee files, and anyother job-related paperwork. Show less

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  Department of Human Services

  Nov 2019 - Jul 2020

  Social Worker I

  Assisted unit staff and social workers in program coordinating and servingyouth and families.Promoted communication and collaboration among families, workers, andbehavioral health.Supervised visitations.Conduct field visits.Maintain accurate and confidential records of cases.Write clear concise reports.

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  Bristol Hospice

  Jul 2020 - May 2021

  Intake Coordinator

  Responsible for all aspects of the patient intake process.Coordinate all daily patient referral and intake steps, to ensure a smoothadmissionEnsure compliance with all state, federal referral/intake regulatoryrequirements.Establish and maintain positive working relationships with current andpotential referral sourcesCommunicates effectively with clients and client familiesEnsure Physician orders are being sent, signed and receivedHandle all scheduling and staffing functions related to admissions/referralsAnswer TelephonesUnderstands and maintains HIPPA guidelinesRun Insurances (MCR/MCal) Show less

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  Kern County Department of Human Services

  May 2021 - Mar 2022

  Social Worker

  Assisted unit staff and social workers in program coordinating and servingyouth and families.Schedule and coordinate meetings.Promoted communication and collaboration among families, workers, andbehavioral health.Supervised visitations.Conduct field visits.Maintain accurate and confidential records of cases.Write clear concise reports.

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  Diamond IT

  Mar 2022 - now

  Manage Sales Administrator and ensure they are meeting weekly performance goals. Assists with the development of the recruitment processes.Collaborate with hiring managers.Review resumes and job applications.Arrange and conduct interviews.On-boarding new hires. Ex. provide information related to policies, procedures, and other information as needed; explain medical, dental, vision, life, and other benefits available; assist with the completion of enrollment forms as needed.Planning, scheduling, and promoting office events and activities. Show less Acted as an administrative assistant to the Sales Team. Record-keeping responsibilities included monitoring internal sales boards, scheduling incoming sales inquiries and new opportunities, and maintaining documentation in ConnectWise. Coordinated client meetings, scheduled appointments, scheduled Quarterly Business Reviews, and ensured that Sales Representatives were scheduled for all follow ups with clients. Prepared and follow up on some quotes for clients. Required to have a high level of attention to detail and strong customer service skills. Organizational ability was important to keep track of all tasks. Show less

  • People Operations and Procurement Coordinator

    Feb 2024 - now

  • Sr. Sales Administrator

    Dec 2022 - now

  • Client Success Coordinator

    Mar 2022 - Dec 2022