Andreea Copacean

Experience

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  Ciel Romania

  Sept 2007 - Aug 2008

  Customer & Sales Representative

  - Customer information by e-mail, fax or phone regarding company's offers and front-desk assistance;- analysis reports regarding to the efficiency of the Sales & Marketing department activity;- Making proformas and invoices;- Follow up;

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  Baneasa Developments

  Jul 2009 - Mar 2011

  Front office assistant

  -providing administrative support to the marketing department;- customer information about different events and promotions taking place within the company;- taking over phone calls and correspondence and distribute them to the concerned departments;

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  Resources, Development & Ideas SRL

  Mar 2011 - Feb 2015

  Project Assistant

  -implementing a project funded by European Union-coordination of project implementation according to the Plan of the project activities;- ensuring an efficient information flow between project team members and between the partners involved in the project;-providing the necessary support in making notifications for the institution authorized by EU;- monitoring the overall progress of the project;-organizing and planning the implementation team meetings; - Verification of all financial documents necessary to carry out the project activities according to the approved budget funding and financial accounting compliance; according to the legislation on EU funding; - Development of financial statements, budget estimations; - Liaising with suppliers, monitoring contracts, payments to suppliers; - Monthly reports; - Responsible for the submission of reimbursement claims and for the refund of VAT; - Typing different materials and correspondence with project partners; Show less

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  Asociatia Exino

  Feb 2015 - Feb 2016

  Project Assistant

  - coordination of project implementation according to the Plan of the project activities;- ensuring an efficient information flow between project team members and between the partners involved in the project, to ensure a viable and effective audit trail that offers the possibility to pursue a transaction from the time of its initiation until the final results are reported;- developing the necessary documentation for reimbursement claims and realization of technical and financial reports for the project;- ensuring the centralization of technical and financial documents;- preparing supporting documents and introducing them into an information systems -Actionweb, in order to generate the expenditures required for submitting claims of reimbursement;- communication with partners, facilitating their access to project documents, in order to carry out the assessment stage of project implementation;- organizing and planning the implementation team meetings; - verification of all financial documents necessary to carry out the project activities according to the approved budget funding and financial accounting compliance; according to the legislation on EU funding; - checking and monitoring all labor contracts, addendum, in order to comply with the Guide for Applicants framing experts - general;- development of financial statements, budget estimations; - maintaining relationships with suppliers, monitoring contracts, payments to suppliers;- making notifications and addenda to the financing contract;- typing different materials and correspondence with the partners involved in the project; Show less

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  BigBlue Studios

  May 2016 - Apr 2019

  Administrative & HR Officer

  Office management duties:- Maintain relationships with various partners (hosting, attorneys, office supplies, etc.), monitoring contracts, payments to suppliers;- Recording office expenditure and manage the budget;- Responsible for the implementation of the internal procedures;- Schedule and organize meetings, appointments and conference calls;- Organizes Company travels, meetings, business trips, team-buildings etc. and coordinates all the related activities - participants notification, transport and accommodation bookings etc;- Responsible for the entire office maintenance;HR duties:- Responsible for all relevant employment documentation (hiring, job change, termination, etc ). - Maintaining personnel files in compliance with company policies and government regulations. Retaining personnel records in compliance with company record retention requirements. This responsibility includes both manual and electronic file maintenance;- Ensuring timely and smooth execution and administration of the pre-employment processes between the candidate and the Company together with the HR company;- Assist with payroll by providing the department with relevant employee information;- Provides payroll processing backup support: realizing the timesheet, giving information about employees holidays; & other benefits like meal tickets; - Ensuring that health and safety policies are up to date. Show less

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  Wolcen Studio

  May 2021 - now

  Office & HR Admin

  HR accountabilities:- Support in hiring employees and process hiring;- Coordination and organisation of on-boarding and off-boarding processes: ask the candidates for documents, schedulle occupational medicine control, preparing employment and termination documents and coordinate the signing process, etc; - Maintenance of personnel files in compliance with applicable legal requirments;- Updating internal databases with new hire information;- Absence management, collect leave requests and keeping the records for vacation days;- Preparing monthly time sheets: collect information, gather payroll data and facilitating salary calculations;- Being a contact person for all permanent staff for any HR related topics;- Keeping in touch with the external suppliers: medical, health & safety, meal tickets & other benefits;- Coordination of legal cases (consultation with lawyers);- Creating and updating the Internal regulation, policies and procedures as well as the organization chart; - Organizing team building, Christmas parties and other company events.Administrative duties: - Assist the external payroll & accounting company, provide invoices, details about payments, help with reporting and other related activities;- Take care of new providers, asking for offers, negotiate deals and get them operational; - Managing the employee's account expenses: travel orders, deduction of expenses, per diems; Show less