Jaclyn O'Driscoll

Experience

• 

  Balfour Beatty plc

  Nov 2008 - now

  • Overseeing all purchasing for the site, including completing and getting approval of the purchasing forms, collecting delivery notes and keeping track of all orders.• Keeping all on site filling up to date• Responsible for booking Accommodation/Travel for staff• Kronos Administrator - Collate monthly staff allocations and overtime • iSMS Administrator - Responsible for entering ‘Close Call’s’ onto our system for H&S department • Responsible for sending out H&S Alerts to Region and keeping track of who has been briefed.• Providing General Admin Support to the H&S Dept.• Act as an ambassador for the company with suppliers, stakeholders, customers and the public.• Responsible for ordering / maintaining Stationery• On Call Administrator - Responsible for collating and sending our Weekly Activity Control Document, which details all our works being carried out in the week ahead. Managing a schedule of the On Call Managers and dividing the on call phone each week to the correct person. Show less My role as Office Manager:• To carry out administration duties/facilities management supervise administration staff.• Responsible for carrying out Office Management Plan• Responsible for booking Accommodation/Travel for staff• Administer Petty Cash, process Expense Forms• Responsible for ordering / maintaining Stationery• Manage company credit card expenditure• Support Regional Manager with administration duties including PowerPoint presentations set up and maintains Key Document register for all contracts. Raise and validate prompt payment.• Collate monthly staff allocations and overtime• Manage the issue of IT equipment, report all faults and IT Back up system• Maintain general office training to all new staff i.e. safety procedures, fire safety tests• Maintain diary management for meeting rooms and organise refreshments• Supervise Administration Staff• Organise temporary staff for holiday and sickness cover• Act as an ambassador for the company with suppliers, stakeholders, customers and the public Show less My role as Submissions Coordinator includes:• Takes receipt of all tender documentation – responsible for distributing and control, and checking all documents are present as per the ITT letter.• Monitor and distribute all incoming and outgoing correspondence and keep a register of them.• Copy and distribute relevant documents to those involves in the tender.• Assists the Estimators with sending out enquiries to relevant subcontractors.• General admin responsibilities, including; archiving, telephones calls, general organisation and office material supply. • Control and continuous development of the electronic filing system and document library.• Assisting in tender submissions – producing document and formatting.• To ensure the submission of every tender reaches the client on time and in good condition. • To organise the Tendering Team, meetings etc. Show less

  • Assistant Project Manager

    Mar 2024 - now

  • Apprentice Assistant Project Manager

    May 2020 - now

  • Project Support

    Sept 2016 - May 2020

  • Office Manager

    Jun 2011 - May 2020

  • Submissions Coordinator

    Nov 2008 - Jul 2011