Sonali Mudaliyar

Experience

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  CP Kelco

  Mar 2012 - Oct 2014

  Admin and Sales Assistant

  • Assisting the sales team in addressing Business forecast, price modelling and customer needs • Managing the import statistics and providing the necessary information to the team • Providing the MSDS and PDS and other relevant product documents from the internal portal to the team as required. • Central co-ordinator of Gulf Food Festival and other Exhibitions. • Facilitated smooth and timely organizing of work schedule, organizing meetings, documentation of official communication. • Coordinate calendar/logistics for internal and external meetings • Responsible for maintaining and updating in-house travel booking system • Networking with service providers ( hoteliers, airlines etc)for work related tour and travel of the team • Coordinating with Travel Agent for reconciliation of accounts. • Budgeting, buying, management of all office assets. • Raising Capital appropriation Request (CAR). • Review and approve supply requisitions including housekeeping, pantry, stationary, security etc. • Coordinating necessary administrative support to new employees i.e. staff cards, access cards, business cards, mobile phones etc. • Organize offsite training programmes. • Maintaining important files, documents and coordination with other departments. Key Achievements • Independently handled offsite Distributor Training Programmes for South East Asia in September 2012 • Independently handled offsite Kick Off Sales Meeting in January 2014 • Principal Planner for India Office Relocation ( includes shortlisting the property, co-coordinating with the landlords, finalizing the interior firms, purchasing of new equipment’s for laboratory) • Independently handled the Inaugural Ceremony of New Office and Innovation Center September 2014 Show less

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  Galaxy Surfactants Limited

  Nov 2014 - Aug 2016

  Executive Assistant

  • Work closely with the Director and Innovation Advisor to implement goals, objectives and ensure efficient operation in the area of innovation. Working on Innovation Modules, planning of Innovation Review Meetings and Gate meetings, preparing MOM. • Assist the ED for execution of tasks and responsibilities through mailers to departments highlighting the decisions made by him through mailers. Ensure all KRA’s are aligned to the Department Heads and reports collected from them and submitting the same to the ED upon verifying the details in system • Ensuring successful and timely completion of Self Evaluation Reports projects for self and the department heads to the ED before the deadline prescribed by him • Scheduling the meeting calendar of the ED with the Senior Members in the firm and also with the clients, ensuring the meetings don’t clash each other • Updating the ED with all the necessary documents and data for any meetings or any of his decisions that needs data from the system. Maintaining secure filing and archive systems and ensuring confidentiality of the information in control. Maintain up-to-date client contact database and assist in developing and maintaining strong relationships with internal and external clients. • Central Co-coordinator for organizing Business Events and Offsite training programs for middle and senior management including selecting and booking external venues, handing travel arrangements, liaison with meetings/conference participants and drafting of agendas, MOM's, etc. • Providing visa invitation letters/ covering letters for expats and consultants visiting India/ other countries. Co-coordinating with our travel agents and internal staff, booking tickets, accommodations. • Volunteered various CSR projects like coaching to the underprivileged, beneficiary identification, Tree Plantation etc. Key achievements • Independently handled offsite MTP Programme,provided cost effective solution in MTP 2014 & 2015 Show less

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  The Boston Consulting Group (BCG)

  Sept 2016 - Jun 2018

  Administrative Assistant

  Responsible for handling the office for set of 4 – 5 PPL’s (Principals and Project Leader) combined.• Supporting the Principals and Project Leader with day to day affairs as and when required.• Corresponding on behalf of Principals and Project Leaders with internal and external client.• Actively managing the calendars for the PPL’s in an accurate and prompt manner, coordinating with internal stake holders and external clients.• Organizing travel arrangement, anticipating and coordinating point to point travel and logistics, visa processing.• Managing client contact/ database and assist in developing and maintaining strong relationships with internal and external clients.• Organizing internal and external meetings, conferences and workshops assigned by the PPL’s.• Preparing weekly timesheets and expense reports for the PPL’s.• Keeping a track of resumes with updated profile and accurate translation of the PPL’s.• Provide back-up assistance to other EA’s. • Provide general administrative support to PPL’s, prepare reimbursement, medical insurance claims.• Provide professional support to BCG visitors, expats – assist them with logistics arrangements.• Maintaining secure filing and archive systems and ensuring confidentiality of the information in control.Key achievement Effectively coordinated for a client workshop in 2017 Show less

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  Lone Star Funds

  Oct 2018 - Jan 2019

  Administrative Assistant

  Responsible for handling various secretarial tasks for 3-6 professionals in India offices ( three different legal entities) Lone Star India Asset Reconstruction Pvt Ltd,Huudson Asia Advisors and Lone Star Private Equity• Corresponding on behalf of the VP’s and Associate with internal and external clients.• Organizing meetings with internal and external clients.• Assisting in material preparation for meetings• Managing the calendars in a prompt manner with regular updates to the stakeholders• Organizing travel arrangements, end to end coordination for travel, logistics and visa processing• Preparing and processing weekly timesheet, expense reports of the VP’s and associate.• Provide professional support to Lone Star ARC, Hudson Asia Advisors and Lone Star Private Equity visitors and expats.• Assist necessary administrative support to new employees i.e. staff cards, access cards, business cards, etc • Managing reception and back up assistance to other EA in regional offices.• Managing other administrative tasks such as supply and equipment orders, subscription maintenance, setting up vendors in the system and managing them. Show less

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  Adidas

  Mar 2019 - now

  ● Steering quarterly Brand Milestone meetings, owning creation of agenda, ensuring deadlines and submissions are delivered on time in full in a fast-paced environment, debriefing cross-functional teams.● Identifying and driving opportunities for process improvements, strategic evolution, and course correcting based on BU retrospectives, Market Interaction to achieve operational excellence.● Providing input into long-term planning and prioritization of tasks for Brand milestones.● Planning and organizing SLT GTMSO product walkthroughs and following up on action items.● Creating milestone calendar based on creation track architecture. Show less • Coordinating cross functional product reviews with relevant counterparts for upcoming changes, identification of key processes and improvement opportunities.• Managing E2E creation calendars and cross functional meetings from development POV.• Driving communications with Product Managers to rectify discrepancies in attributes and updating appropriate product ID for previous and upcoming seasons to correct the data for further analysis for marketing and development teams.• Data analysis and creating dashboards for operational processes and functional milestones to establish transparency on Improvement finalization rate.• Set up a monthly live framework to track delays in Color Way Activation and Bill of Materials sign offs to monitor KPI’s. • Creating statistical presentations to facilitate decision making.• Managing Department’s cost center.• Raising Capital appropriation Request (CAR’s) and Purchase Orders (PO’s) for equipment and office supplies.• Planning & coordinating with the travel desk for various domestic & international travel itineraries.• Managing travel expenses and timely submission and reconciliation.• Coordinating team events, offsite and onsite meetings, managing internal communications.• Managing the Org chart with appropriate updates. Show less • Ensured seamless E2E coordination of interviews for Information Technology, Global Product Operations and talent acquisition reporting and data analytics.• Managed internal and external communication with diverse stakeholders in a cross-functional dynamic environment, with a high-recruitment volume.• Managing cross- functional calendars during assessment center.• Supported the recruiters by interviewing the candidates during the initial phase (assessment center).• Maintained and managed eRecruiting solution (Success Factor), upskill colleagues on usage of Smartsheet. Show less

  • Manager Brand Process Operations

    Aug 2023 - now

  • Assistant Project Manager Product Operations & Brand Milestone

    Nov 2022 - Jul 2023

  • Assistant Project Manager

    May 2021 - Oct 2022

  • Senior Administrative Assistant

    Sept 2019 - May 2021

  • Talent Acquisition Coordinator

    Mar 2019 - Sept 2019