Ashley Stewart

Experience

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  Miss USA | Miss Teen USA State Pageants, Cvent

  Jun 2006 - now

  Event Manager

  Live Events Producer responsible for developing and maintaining aggressive deliverable deadlines, comprehensive project plans, and event show flowLogistics manager responsible for managing celebrity talent, food and beverage, meeting room specs, décor, special event planning and staff management, both pre-show and onsiteSource, negotiate and manage all vendors including, audiovisual provider, destination management company, and mainstage entertainmentDevelop and manage detailed project plans, timelines and asset and deliverable schedulesOnsite logistics manager responsible for managing room block, food and beverage, meeting room specifications, event floor plans. registration, live event production and staff management. Understanding and functional knowledge of the Wordpress platform and backend. Edits and maintains websites ensuring up-to-date information and ease of use. Show less

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  Miss USA | Miss Teen USA State Pageants

  Jun 2006 - Jun 2010

  Event Manger | Pageant Coordinator

  Event Manager for 10 Miss USA and Miss Teen USA state pageant events annually. Responsible for sourcing, negotiating, and contracting the event venues, sponsors and vendors for the Miss USA and Miss Teen USA official preliminary pageants in five statesOnsite logistics coordinator responsible for managing room block, food and beverage, meeting room specifications, event floor plans, registration, live event production and staff managementDevelop and mange detailed project plans, timelines and asset and deliverable schedulesConducted contestant eligibility analysis and selection, and maintained database of profiles, contracts, fees and sponsorshipsOrganize and host pre-event information seminars for event talentManage titleholder’s contractual obligations, sponsorship deliverables and appearance schedules for publicity and mediaUnderstanding and functional knowledge of the Wordpress platform and backend. Edits and maintains websites ensuring up-to-date information and ease if useDeveloped recruitment and marketing materials, and established online recruiting efforts and social media presence Show less

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  Charm City Concierge

  Oct 2010 - Jan 2012

  Corporate Concierge
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  Cvent

  Jan 2012 - Oct 2016

  Manager of five domestic based and five internationally based planners who are responsible for producing 1500+ events, meetings and conferences annually.Developed global corporate events strategy in partnership with CEO and Senior Management to increase customer satisfaction, reduce event spend and drive revenue-based resultsManaged $2M seminar budget and was responsible for growing global seminar strategy from 300 to 900 seminars through the development of reporting procedures that compare attributed revenue against overall event spendCo-managed Cvent CONNECT, an annual industry conference attended by top event and hospitality leaders for five years, growing the event from 200 to nearly 3,000 attendeesDeveloped and maintained key relationships with industry partners, vendors and sponsors to secure $1M of in-kind sponsorships, which is an increase of over $200K of in-kind sponsorships from the previous year, while managing an overall conference budget of $6MSource, negotiate and manage all Cvent CONNECT vendors including, audiovisual provider, destination management company, and mainstage entertainmentResponsible for planning and executing all aspects of company’s marquee internal events including Cvent’s Annual Companywide, Sales & Marketing Kick Off, Holiday Party, “Best Places to Work” celebrations and Cvent’s International Business Leaders RetreatProject Manager for Cvent’s highest profile external events including Cvent’s 2014 Association Meetings Summit, the 2014 Group Business Forum, prospect and client-focused UK networking events and enterprise-level field marketing eventsPlanned 350+ domestic and international seminars to support five product lines Show less

  • Manager, Meetings & Events

    Feb 2016 - Oct 2016

  • Project Lead, Meetings & Events

    Feb 2015 - Feb 2016

  • Assistant Project Lead, Meetings & Events

    Feb 2014 - Feb 2015

  • Senior Meeting & Event Planner

    Feb 2013 - Feb 2014

  • Meetings & Events Planner

    Jan 2012 - Feb 2013
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  Freelance

  Oct 2016 - now

  Delivers event production strategy and leadership in relation to partnerships, sponsorships and vendor relationshipsOversees the development and implementation of strategic planning, creative ideation, budgeting, stage design, audio, video, run of show, production timelines, event logistics, guest flow, staffing and security deployments, and venue interface Acts as lead producer of all live event elements: Including audio, lighting programming, video and graphics production, other special effects, event hosts, special performances, celebrity entertainment and other live elementsSources and hires event staff, production crew, stage crew and show techniciansProvides creative direction and oversight of event production influencing the creation of stage design, show rundown, script writing, video package production, graphic elements, live shot coordination and run of showProvides oversight for script development and cue to cue show directionDevelops and integrates strategy for onstage music segments during eventsConceptualizes and offers artistic direction for the production of onstage graphics and video packagesSecures, coordinates and oversees staffing, rehearsal and performance scheduling, talent booking, as well as their travel, accommodations, food & beverage, green room needs, technical rider needs, compensation. Oversees production elements needed for performances including video packages, backing tracks, background graphics, notes for DSMs / teleprompters.Leads pre-event meetings with production crew, event staff, sponsors, vendors, etc. to ensure individual roles, day-to-day operations, and overall event initiatives, vision, strategy and goals are clearly defined.Consistent client communication to mitigate potential problems are ensure that overall quality, integrity and goals of the event are met. Show less Show Cue CallingTracks all show element changes including stage blocking, prop movement, audio, lighting cues and make continual updates to run of showCreation, organization and distribution of daily rehearsal and performance schedules, call sheets, time sheets and run of show documents Responsible for cueing talent to stage, onstage blocking and backstage talent flowCollaborates with the Technical Director regarding scenic designs organizing set construction schedules ensuring on time builds Escorts celebrity artists to and from performance areaOnsite coordination integration and supervision of production crew, event technicians, event staff, security team, venue personnel and other onsite laborDisseminates information to ensure minute-to-minute details for entrances, exits, prop and stage movement, etc. are understood and executed by cast, talent, production crew and show techniciansLive coordination with video, sound and, lighting teams, as well teleprompter operator and countdown clock assistant to ensure show is running smoothly and effectivelyManage VIP Ticket Allocation & SeatingGreen Room Management and Meet & Greet CoordinationEnforces venue rules, policies and procedures Show less Sources, casts and books celebrity talentNegotiates contractual agreements with performers and their representationSecures and coordinates all talent needs, including transportation, accommodations, security, meals, hair & makeup, green room needs, technical rider, etc. and communicate all logistical information related to rehearsals, sound checks, call times, and performance schedules to talentCoordinates with production team to ensure that all needs from talent’s technical rider are metSecures elements including sound bites, video and graphics to produce live support segments and promotional packagesDevelops and produces live talent segmentsOnsite liaison between talent and production team Establishes and maintains new and existing relationships with celebrity talent, managers, agents and production company executives that represent talent Show less

  • Producer

    Jun 2006 - now

  • Stage Manager

    Oct 2016 - now

  • Talent Manager

    Oct 2016 - now