Experience

• 

  The coca-cola company

  Feb 1992 - Mar 1997

  •Administrative Assistant to the Regional Marketing Manager, Director of Immediate Consumption, Regional Controller and the Director of Information Services. •Accountable for generating and interpreting financial and sales reports. •Act as liaison between management and established clients and vendors in a customer service capacity.•Arrange and follow up on management meetings, off-site engagements and travel arrangements for upper management and clients. •Coordinate regional advertising, marketing, public relations (sweepstakes & special events) and campaign strategies. Show less •Administered weekly payroll, daily scheduling for union and non-union personnel and maintain confidential personnel files. Direct contact for Teamsters Union Local 1035. •Maintained A/P files and processing of invoices, monthly/yearly reconciliation of A/P ledgers for a manufacturing facility. •Assisted branch Safety Coordinator in various duties which included OSHA and Haz/Com compliance, maintain OSHA 200 Log, Workers’ compensation claims, coordinated safety training seminars, hearing tests and vehicle accident records/claims. •Other responsibilities included serving as a contact for all telephone/voicemail issues, back up for Plant Secretary and Receptionist. Show less

  • Administrative Assistant to CT/NY/MA Regional Marketing Directors

    Feb 1996 - Mar 1997

  • Sr. Payroll & Accounts Payable Administrator

    Apr 1993 - Feb 1996

  • Receptionist

    Feb 1992 - Apr 1993
• 

  Veolia water north america

  Apr 2000 - Dec 2013

  •Support the East Regional President, Upper Level Management Team and NYC PPS Team. •Support Regional Attorney with compliance of all Contracts, Consultant Agreements, maintains the E-3 EIMS storage database.•Act as a liaison for the East Region and Corporate headquarters. •Coordinate all aspects of National, Regional and Local meetings & training sessions.•Travel arrangements, expense reporting, maintain regional files, basic H.R. duties including handling of confidential files, letters, emails, ADP Payroll submission, etc. •Records Retention Coordinator for Northeast Region.•Assist in implementations of the following software applications for testing and upgrades; Concur Expense Reporting, ADP eTime, Egencia Corporate Travel.•Handle all aspects of office maintenance; supply orders, office equipment service contracts, monthly utilities, lease contract. Show less •Support the Northeast Regional Vice President & General Manager, Regional Controller, Area Managers and various projects throughout MA/CT/RI/NH/VT/NY for a privatized wastewater & water treatment company. Complete monthly operating reviews for upper management. •Act as a liaison for the region and corporate headquarters. Arrange regional meetings, travel arrangements, expense reporting, A/P and A/R through JD Edwards Accounting System, maintain regional files, basic H.R. duties including handling of confidential files, letters, emails, etc. •Generate monthly client invoices to towns and cities for O&M/R&M services provided as well as septage hauling and incinerating service invoicing. •Bi-weekly payroll for all upper management, fill-in for various regional weekly and union payroll and A/P in the absence of project staffing personnel. •Preparation of Microsoft Power Point presentations for Business and Development Team, printing and binding pamphlets and handouts. Show less •Maintain computerized utility billing system by entering water consumption, posting payments for quarterly usage and annual assessments, generating reports for Town Finance Department. •General administrative duties include answering phones, typing correspondence, mail distribution, direct contact with residents and town officials. •Responsible for Payroll, personnel records, directly input OPS data, A/P, A/R, oversee maintenance of leased office equipment and order office supplies. •Assist various USFilter branches as needed. Show less

  • Sr. Administrative Assistant to East Regional President

    Mar 2006 - Dec 2013

  • Administrative Assistant to Northeast President

    Nov 2000 - Mar 2006

  • Administrative Assistant to Project Manager (Formerly: USFilter)

    Apr 2000 - Nov 2000
• 

  Veolia north america

  Dec 2013 - now

  • Support for two High Level Executives: • President & COO Municipal & Commercial Business • Senior Vice President Technical & Performance• Manage calendars, travel and meeting coordination.• Organize international & domestic travel arrangements for both executives & their staff.• Organize, manage and participate in all aspects of business meetings and training sessions• Prepare expense reports through Coupa Reporting System.• Produce, initiate and receive Purchase Orders through Coupa Accounting System. • Compose National Monthly Operations Review.• Prepare high level correspondence and meeting presentation materials. • Act as liaison for Landlord at 53 State • Assist with coordination of Evacuation and Emergency Safety Procedures. Show less • Support for two Executive Level Senior Vice Presidents and their staff.• Provide backup support to COO in Executive Assistant’s absence. • Manage calendars and meeting coordination for VP's & Staff..• Organize international & domestic travel arrangements for both executives, staff & visitors.• Organize, manage and participate in all aspects of business meetings and training sessions (in-house or off site) by coordinating destination, food, hotel accommodations, transportation and any other required meeting needs such as printed materials, signage. • Prepare expense reports through Concur Reporting System.• Produce, initiate and receive Purchase Orders through PeopleSoft Accounting System. • Maintains regional employee files including handling of confidential files, letters, emails, and ADP payroll submission.• Assist Veolia’s Legal Team in contract and consultant agreement compliance and maintains the E-3 EIMS storage database which is a Master Internal Storage System containing Contracts, Amendments, and Consultant Agreements.• Compose monthly financial reports for Accounting consisting of internal bill-back labor hours and travel expenses for Technical Team when dispatched to various sites.• Prepare high level correspondence and meeting presentation materials for Sr. Vice Presidents and staff.• Records Retention Coordinator for the Northeast Region .• Provide instructional assistance and ensure that all staff have access to the most up-to-date software applications used by our organization (such as Concur Expense Reporting, ADP eTime, Egencia Corporate Travel, PeopleSoft). • Support Corporate Procurement Department in cost saving measures with mobile devices through the MOBI software system (adds/moves/changes/disconnects).• Act as liaison for Landlord at 53 State Street to handle visitors and outside vendor access to the building.• Assist with coordination of Evacuation and Emergency Safety Procedures of the 14th Floor at State Street. Show less

  • Executive Assistant To President & Chief Executive Officer

    Aug 2019 - now

  • Executive Assistant to President & COO Municipal & Commercial, SVP Technical & Performance Group

    Jan 2016 - Aug 2019

  • Sr. Administrative Assistant -Sr. VP Municipal & Commercial Technology and Sr. VP M&C Ops

    Dec 2013 - Aug 2019
• 

  Arabian horse association

  Nov 2020 - now

  Director-region 16 arabian horse association