Shajitha Backer

Experience

• 

  Fujairah Medical District (MOH)

  Feb 2016 - Jan 2020

  Purcahse Officer

  • Active coordination, discussion and follow-up with vendors for all procurement process including issuance of purchase order and delivery to end user as per thecommitment.• Prepare and process the enquiry to supplier as per end user’s request.• Evaluation and submission of quotations from vendors to concern department.• Check and confirm the required documents in Tender, Contract and Direct Orders.• Assist the team for BID opening.• Prepare and process the comparative statement as per received quotations and submit to Tender and Technical committee.• Prepare request in oracle system as per approved documents by approved committee and submission to finance department for budget approval. Issue purchase orders after budget approval.• Prepare letters to vendors for Bid Bond and Performance Bond against tenders.• Coordinate and placing orders through UAE Embassy in different countries to get the highly demanded items on urgent basis. • Coordination and discussion with engineering department for medical equipment and non-medical.• Comparers the common items with previous quotations and purchase orders.• Negotiation with suppliers for discounts, deliveries, warranties and FOC.• Conduct meeting with supplier to discuss about the long-term contracts.• Communication and discussion with supplier for delivery related issues.• Handle and keep a delivery track to follow-up with vendors and end user.• Consolidate major purchases to secure the best reasonable pricing.• Prepare different types of procurement activity reports, from different sources/centers, assess and compile routine reports including, the status of issued POs Show less

• 

  EHS - Emirates Health Care Services. PHC

  Jan 2021 - now

  Procurement Officer

  Fujairah Primary Health Care, Emirates Health Services From 2021 – Present• Procurement of all kinds of items (Hospital, Civil, Mechanical, IT, and General Items)• In Medical: All types of Medical-related items for the Hospital, including Machines, Medical Equipment, Furniture, Instruments, and Disposable items.• In Civil & Mechanical: Building Maintenance and Electric works• General: Office Furniture, Curtains, Stationeries & Printings, and Office refreshment items.• IT related items: Computers, Fax, Photocopier Machines• Successfully procure diverse items including Medical, Civil, Mechanical, IT, and General items.• Collaborate with department heads to develop comprehensive RFQs and optimize procurement processes.• Negotiate terms, discounts, and delivery schedules with suppliers, resulting in cost savings.• Coordinate with selection committees, arrange product samples, and obtain necessary approvals.• Communicate with the Engineering department for technical specifications.• Work closely with the Finance department to secure funds for Purchase Orders (LPOs).• Prepare requisitions, create Supplier Review Visits (SRVs), and manage accounts documentation for supplier payments.• Develop procurement reports to monitor and analyze activities, maintaining detailed records. Show less