Raquel Aviles

Experience

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  ACCU Staffing

  Sept 2006 - Mar 2013

  Employee Relations

  Employee Relations • Provided advice and guidance to management regarding employee relations issues.• Conducted investigations on policy violations and presented the appropriate recommendation. • Processed employee background checks.• Processed Form I-9 Applications through E-Verify (verify eligibility to work in the US) of approximately 2500 employees at 12 locations per year. • Trained Staff members and management in proper documentation, which rectified oversights and improved I-9 administration going forward.• Completed forms for Disability, FMLA, and Employment Verifications for staff and temporary employees combined. • Articulated corporate policies and procedures to employees seeking clarification regarding payroll, disability, terminations, and leaves of absence. • Authored a policies & procedures document, followed by a PowerPoint presentation, to employees to address hiring categories of rehires and reinstatements. • Provided continuing education and training of new and experienced employees; presenting over 40 training courses.• Processed employee data for new hires and terminations.• Generated custom queries to submit data as needed for customers, federal, and state agencies.Payroll Specialist• Directed all aspects of weekly and bi-weekly payroll, and adjustments for over 20 companies.• Recorded and processed commissions, vacation pay, and expenses.• Processed employee garnishments.• Created commission and payroll reports; researched and reconciled variances.• Entered invoices into accounts payable for payment.Unemployment Specialist• Completed verifications for claims in NJ, PA, DE, and NY.• Worked with the Vice President in revising the new edition of the HR manual and Employee Handbook concerning Unemployment Policies and procedures for the year 2012. • Prepared and presented data-based protest of unemployment claims and testimonies for other litigations. Show less

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  Robert Half

  Nov 2013 - Dec 2014

  • Manage treaty and marketing databases for A&H; including documentation of Account Approvals, Main Contracts, Addendums, and miscellaneous items to ensure that each account is SOX compliant. • Schedule, coordinate meetings, expense reports, scheduling and coordination of events, meetings and travel accommodations.• Communicates with vendors.• Participates as an Emergency Response Team member. • Completed audits to reconcile discrepancies in regards to pay discrepancies for employees on Disability and FMLA.• Performed clerical duties and maintain an efficient and highly organized area for employee records.• Assisted accounting, HR, and benefits team ascertaining payroll discrepancies.• Answered payroll related questions.• Processed verifications of employment, Disability, FMLA, and Unemployment forms for NJ, NY, and CA.

  • Administrative Assistant

    Apr 2014 - Dec 2014

  • Human Resources Specialist

    Nov 2013 - Mar 2014
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  Maiden Reinsurance North America

  Dec 2014 - Sept 2018

  Administrative Assistant

  • Managed client communication on behalf of the A&H team.• Provided comprehensive administrative support to the executive team.• Planned and executed corporate events.• Coordinated meetings, managed expense reports, scheduled events and conferences, and made travel arrangements.• Collaborated with corporate supply vendors.

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  AKCG - Public Relations Counselors

  Jul 2019 - May 2024

  • Provide direct administrative support to the CEO and President.• Coordinate and schedule meetings, conferences, and travel arrangements for the CEO and leadership team, ensuring smooth operations.• Collaborate with the marketing team, using Hootsuite to manage social media campaigns, Adobe products, and Canva for graphic design needs, and Mailchimp for email marketing efforts.• Streamline HR processes, assisting with onboarding and employee record management.• Effectively prioritize and manage multiple projects simultaneously, ensuring deadlines are met and objectives achieved.• Organize and maintain records, databases, and archives of pertinent documents.• Oversee expense reporting, invoicing, and the tracking of office supplies, managing routine administrative processes.• Plan and execute staff events. Show less

  • Executive Assistant

    Oct 2023 - May 2024

  • Administrative Assistant

    Jul 2019 - Oct 2023
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  Mastery Schools

  Jun 2024 - now

  Executive Administrative Assistant