Frank O. Mugabe

Experience

• 

  Adventist University of Central Africa - AUCA

  Sept 2015 - Jun 2019

  1. Posted and processed journal entries to ensure all business transactions were recorded.2. Updated accounts receivable and issued invoices.3. Updated accounts payable and performed reconciliations.4. Assisted in the processing of balance sheets, income statements, and other financial statements according to legal and company accounting and financial guidelines.5. Updated financial data in databases to ensure that information was accurate and immediately available when needed.6. Prepared and submitted weekly/monthly reports.7. Assisted senior accountants in the preparation of monthly closings.8. Assisted with other accounting projects as guided by the Chief Accountant. Show less 1. Analyzed the applications of prospective students based on standard admission policies. Provided clarifications to student’s queries in a professional manner. Follow-up with students for any enquiries through phone calls and emails; 2. Advised students and families regarding educational opportunities and options, admission and other requirements, policies and procedures, transfer of credit, and financial assistance, as appropriate; 3. Provided assistance to the students to complete the enrolment forms;4. Reviewed all the students’ applications and refer the students to financial services personnel if required; 5. Informed students about the courses offered and the tuition fees; 6. Assisted the Registrar in arranging orientation programs, educational workshops, and graduation programs for students; 7. Provided support to prepare admission related presentations and to host student receptions; Maintained a physical database of student information, telephone logs and student feedbacks to generate student reports for management whenever required; 8. Provided support to the Registrar when needed 9. Performed miscellaneous job-related duties as assigned. Show less

  • Business Office Assistant

    Jul 2018 - Jun 2019

  • Academic Intern

    Jun 2018 - Jul 2018

  • Student Admissions Assistant

    Sept 2015 - May 2018
• 

  DAI

  Jun 2019 - Apr 2023

  1. Coordinated 20+ workshops and field visits, ensuring 100% logistical readiness and participant satisfaction, contributing to the successful execution of project activities.2. Managed SMEs (Small and Medium Enterprises) information for 300+ businesses in TAMIS, improving data accuracy by 20% through meticulous data entry and follow-up.3. Collaborated with the procurement team to process 50+ procurement requests, ensuring 100% compliance with project guidelines and timelines.4. Supported the Deputy Chief of Party in scheduling 50+ meetings with stakeholders, achieving a 100% attendance rate through effective communication and follow-up.5. Maintained 100+ technical records and files, ensuring easy retrieval and 100% compliance with project documentation standards.6. Supported the Monitoring & Evaluation team in data collection and analysis, contributing to a 10% improvement in project reporting accuracy. Show less 1. Supported the Deputy Chief of Party (DCOP) in scheduling 20+ stakeholder meetings, ensuring 100% attendance through effective coordination and follow-ups.2. Maintained and updated 50+ SME/MFI/SACCO profiles in databases, improving data accuracy by 10% through regular verification and follow-ups.3. Provided logistical and administrative support for 20+ workshops, training sessions, and field visits, ensuring smooth execution and 100% timely reporting.4. Managed procurement processes, including 15+ procurement requests, ensuring 100% compliance with USAID and project guidelines.5. Assisted the finance team in preparing VAT refund documentation, contributing to efficient financial operations.6. Served as the IT liaison, resolving 20+ technical issues (network, hardware, software) via the DAI support portal, ensuring minimal downtime.7. Organized and filed 50+ technical records, ensuring 100% compliance with project documentation standards and seamless retrieval.8. Supported the Monitoring & Evaluation (M&E) team in data collection and analysis, enhancing reporting accuracy by 10%.9. Assisted in inventory management of IT equipment and office assets, ensuring proper tracking and maintenance. Show less

  • Project Operations & Administration Associate at USAID Rwanda Nguriza Nshore Activity

    Jul 2021 - Apr 2023

  • Project Operations & Administration Intern at USAID Rwanda Nguriza Nshore Activity

    Jun 2019 - Jun 2021
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  Radiant Insurance Company

  Dec 2023 - Apr 2024

  Reporting Officer

  1. Compiled and generated 3 monthly financial reports for internal stakeholders and regulatory bodies, ensuring 100% compliance with deadlines and accuracy standards.2. Executed reconciliation processes for 50+ debtor and creditor accounts, reducing discrepancies by 10% through improved data validation techniques.3. Ensured precise and timely completion of tax declarations, maintaining 100% compliance with local tax regulations.4. Facilitated the timely publication of 2 quarterly financial statements, achieving a 100% on-time submission rate to regulatory authorities.5. Assisted the Chief Accountant and finance team in entering 500+ financial transactions into the system, ensuring 100% data accuracy and timely processing. Show less

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  EDC (Education Development Center)

  May 2024 - Mar 2025

  Administrative Assistant at USAID Ibitabo Kuri Twese Activity

  Administration:1. Provided comprehensive administrative support for 18 staff, ensuring 100% accuracy in scheduling, documents, and communication, boosting team productivity.2. Coordinated logistics for 10+ international guests (flights, transfers, hotels), achieving 100% satisfaction.3. Organized 10+ workshops/meetings, managing catering and venues with 100% on-time delivery.4. Optimized office operations via efficient filing systems and maintained 130+ asset records for donor compliance.5. Managed petty cash and office supply reconciliations with 100% accuracy, reducing waste by 15%.6. Negotiated with 10+ local vendors for 15+ events, cutting costs by 20% without compromising quality.Procurement & Finance:1. Processed 50+ POs for project supplies/services, ensuring 100% compliance with EDC/USAID policies.2. Liaised with 50+ suppliers on pricing, delivery, and payments, maintaining audit-ready records.3. Monitored PO fulfillment and delivery timelines, resolving vendor delays proactively.4. Reconciled invoices against POs with finance to ensure accurate/timely payments. Show less